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Siteselection often focuses on the things we can see—ballroom size, architecture, even how well the carpets match the theme. The post SiteSelection: Where to Throw a Multisensory Event appeared first on Smart Meetings. But some cities are going the extra mile to engage all the senses. Sights, Sounds and Smells of Indy.
A recent GBTA Foundation study finds that, while the technology exists to help meeting professionals throughout the site-sourcing process, just over half—57 percent—say they currently use meeting management technology to plan their events. read more.
The results could give planners clues on what the meeting experience in a city might be right now. Researchers have found a way to measure which cities have regained their downtown activity from before the pandemic, and which cities have not.
While weve made progress as an industry toward more sustainable event practices, how can planners assume a climate-focused role to help move the needle further? Reputational Risk Planners should be prepared for increased scrutiny of their event’s environmental practices and possible negative messaging around those that fall short.
And when that time comes, we as planners can’t forget about all of these people. In fact, she’s meeting planners’ go-to expert in Canadian hotel siteselection, helping hotel sales connect better with planners. Leanne is a self-proclaimed introvert and an icon of the events industry.
Who’s Booking : Hyatt is seeing a huge increase in leads from third-party RFP platforms like Cvent, and siteselection companies like HelmsBriscoe. As of May 25, their Q2 lead volume has already surpassed Q1 numbers.
Event safety has become a priority, if not for meeting planners, then for attendees. Meeting planners don’t need to be IT gurus. The Economy : As we continue to look at in-person conferences and suppliers start to see revenue go up, the market for meeting planners to find venues and suppliers will become more competitive.
This could mean places with fun attractions such as theme parks, zoos or historic sites. Select a hotel or conference center with family suites. When completing site visits or going on a FAM trip, determine if the hotel provides a childcare service onsite or can offer a listing of sitters who can come to attendees’ rooms. . —
convention centers used criteria generally understood as key to siteselection: exhibition space, meeting rooms, total space, distance from the airport, hotel availability, meal price, arts/entertainment, food availability, and walkability. One may think: Oh, that’s where event planners are getting the credit, but no.
A meeting professional’s expertise can go in any number of directions: marketing, adult education, event design, siteselection, contracting, event technology … It’s a dynamic role. And as varied as the job description can be, how many planners in early 2020 would have included an understanding of indoor air quality?
A new MeetingsNet survey finds nearly 70 percent of planners expect fewer attendees on site due to high airfares, while nearly 60 percent have narrowed their destination options due to potential air delays and cancellations. percent of respondents rated it a 4 or 5, while another 27 percent rated it a 3. Specifically, 69.2
Bad news for planners: Venue selection may be getting more competitive. The conclusions of the Cvent report support the notion that siteselection is much like pumpkin picking. Currently, planners lock in a hotel approximately six months in advance of an event. Shorter Windows and Smaller Groups.
To achieve true sustainability, planners should understand where the energy comes from that's powering their meetings. In that case, there is another way for planners to get the resource mix and, in turn, a carbon-emissions figure for a host venue’s energy usage. Similarly, the Los Angeles Convention Center has a 2.2-megawatt
I’m about to go on my first pre-con site visit since the Covid pandemic started over two years ago. My work at a pre-con is different from that of a typical meeting planner since I focus on the meeting’s design and facilitation. The traditional bread and butter of a meeting planner’s job.
He’s based in Thailand and will help planners with siteselection and contract negotiation throughout the Asian market. Maytas Jiwalai Jiwalai joined ConferenceDirect as director of global accounts. Jiwalai was most recently director of sales at Outrigger Laguna Phuket Beach Resort in Thailand.
Why should you hire a professional planner? One way to ensure the event’s success is to hire a professional event planner. When hiring professional planners, you need to consider a few important things : First, you have to make sure that the company is legitimate and insured. More contacts, more choices.
There are a lot of things event planners need to be ready for. Here are challenges and opportunities event planners can expect in the next decade. Event Planner Challenges. Data protection is always on event planners’ minds. Event Planner Opportunities. Want to get ahead of the game and modernize your event?
Planners can take advantage of this beautiful and unique scenery by booking the Pete Padilla & Manuel Mora Memorial Park space, Pete V. However, the convenient services offered at the center extend to include food services, offering planners several menu options to provide attendees with a superb dining experience. in the world.
We’ve compiled a list of websites for event planners so some of the hardest-working professionals can complete every task on their list. The site offers daily articles, industry reports, webinars, and more. Splacer Splacer focuses on helping event planners find unique and creative locations. Ready to dive straight in?
If you haven’t already, it’s time to get to the drawing board to book off-site activities and venues for next August 10 to 13. Smart Meetings recently went on a FAM trip hosted by Experience Columbus to scope out the area and make your siteselection job that much easier. Yes, planners, a group’s-worth full! Get Touristy.
Skift Take: As hoteliers and venue operators struggle to conduct quality post-pandemic site visits, planners are having to expend more time and effort to ensure successful siteselection. Louise Felsher Read the Complete Story On Skift Meetings
Creating successful recurring events isn’t only good for brands but also for planners. The cuts on hotel commissions are making siteselection an inadequate revenue stream for many third-party planners. It allows planners to view venues as if they were there themselves. Not planning conferences?
CVBs assist planners by providing information on local resources and services, siteselection, and other pre-conference and post-convention services. How long has the DMC been open? Many companies open and close each year.
Not just the surprising affordability of holding a meeting in Tucson, but the connection between a planner and the Visit Tucson staff going the extra mile to make your event spectacular. This connection is evident in the fact that eight of ten meeting planners choose Tucson after a site visit.
Should planners add this factor to their site-selection research? For meetings that take place over a Monday or a Friday in a first- or second-tier city, planners might want to consider hosting an on-site evening event rather than scheduling a free night for attendees to roam around the host city.
Rising hotel and airline costs , along with increasing demand for more and longer meetings is pressuring planners to make critical choices to stay in strict budgets, according to a new study by American Express Meetings & Events. Meeting planners now have to think about how their meetings get funded. To offset the 2.66 percent. .
Also, more than 10 percent of Fairfax County’s 398 square miles is dedicated to public park space , so you’ll have access to all the big-city amenities that meeting planners need while never being too far from Mother Nature’s quiet retreats. Reason #3: We’ve got meeting space galore.
Event planners worry about meeting growing attendee expectations while dealing with rising costs, reduced staffs, and smaller budgets. Conducted between August and September, the DCI study includes the responses of 173 global event planners, 57 percent of whom have more than 20 years of experience in the events industry.
Not just the surprising affordability of holding a meeting in Tucson, but the connection between a planner and the Visit Tucson staff going the extra mile to make your event spectacular. This connection is evident in the fact that eight of ten meeting planners choose Tucson after a site visit.
For destinations that are already taking these steps, it’s also time to make sure you’re being clear and upfront with meeting planners. Meeting planners want to know that, if nothing else, your venue is acting as a model backdrop for greener meetings. For planners, all of these details carry nearly equal weight at this point.
For the unfiltered outsider perspective for tourism brands, we survey past and potential visitors, as well as meeting planners, tour operators, airline executives and travel advisors.
We’ve compiled a list of websites for event planners so some of the hardest-working professionals can complete every task on their list. The site offers daily articles, industry reports, webinars, and more. Splacer Splacer focuses on helping event planners find unique and creative locations. Ready to dive straight in?
Taking proactive measures, including making water stations available to encourage regular hydration, is essential for meetings planners dealing with a heat wave. By prioritizing energy efficiency in your siteselection, you can create an environment where temperature is reliably managed, regardless of the external weather conditions.
As the global meetings industry faces mounting environmental and social pressures, details as seemingly mundane as a venue’s food and beverage offerings are increasingly part of the conversation for planners of tomorrow’s meetings. Business travel can impact attendees, local communities, and the environment in many significant ways.
Both destinations and meeting planners alike weighed in on the work that’s been done, and the work that’s left to do by destinations for their partners, their communities, and meeting planners looking to book events. Here at DCI, we have more than 60 years of working with destinations to create more interest among meeting planners.
A new toolkit for employees at hotels, convention centers, and special-event venues can provide planners with deeper perspective on what to ask during siteselection.
Most meeting planners have likely discovered the benefits of ChatGPT and other generative-A.I. produces over time could become increasingly unoriginal—the opposite of what event planners need in their educational and promotional content. One planner who is especially well versed in getting specific and unique results from A.I.
We recommend all of our clients who are looking to book in 2024 and beyond to start immediately, and here’s why: 7 Top Reasons to Book Your Event in 2024 Right Now: Venue and hotel availability (Siteselection and negotiation). Nothing can kill a successful program faster than not having a professional planner or producer.
The resort’s Southwestern charm and world-class amenities, including a spa and championship golf courses, make it a favorite among meeting planners. The resort’s commitment to sustainability and authentic cultural experiences sets it apart, providing meeting planners with a one-of-a-kind venue option. Let us help!
5000 list of America’s fastest-growing private companies is out and some of the entries provide insights for meeting planners into what trends in travel and entertainment they should be paying attention to. How many of your attendees want to be locked up? It’s a serious question. Gating level. anonymous user. DataTable subpages. Media Image.
A veteran planner discusses how she nudges hotels to act on her requests for proposal: She gives to get. How long should planners wait for an answer to their RFP from properties? “I Even so, planners should not simply sit back and wait once their RFPs go out. Every RFP is unique,” she says.
What can planners do better in the RFP process? And what do planners want from the hotel? A veteran planner and a hotel exec tell it like it is. By Wendy Laugesen, CMP. read more.
In a recent PCMA webinar, Rocío Alvarado, senior accessibility specialist at Diamond Accessibility, simplified some ways in which planners can build more inclusive events (watch the webinar “ Accessibility Considerations for Event Planners “). Photo courtesy of Disability:IN). Do the signs have large and high-contrast text?
Flight connectivity, meeting venues, and hotels — these are the basics of siteselection. Baltimore, Maryland, already offers planners options that will meet their attendees’ needs in all those areas. (Jason Varney photo). Only 10 minutes by foot from the convention center, this 7.5-acre Harbor Point. By 2024, there will be 4.5
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