Smart Meetings

MARCH 20, 2024

The sticky details and specific wording make for important safeguards for planners as well as suppliers in ensuring everyone gets what they want out of the partnership. Developing a solid relationship with everyone involved in the contract process means planners will have a wider net of people to contact if an issue were to arise. “If

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Smart Meetings

OCTOBER 30, 2024

This new global program is focused on helping meeting planners embed sustainability into their events at our hotels, with the aim of making us all better stewards of the communities and environments where we operate. In October, Marriott International was thrilled to announce Connect Responsibly with Marriott Bonvoy Events.

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Sustainability Meeting Events Hospitality 244

Endless Events

NOVEMBER 15, 2021

Event planners and event managers have all been through a steep learning curve to master the art of creating successful event experiences. Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. Food & Beverage.

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Contracts Contracts Planner Venue 316

Smart Meetings

DECEMBER 7, 2018

How liable are planners when disaster strikes? What can planners do to protect themselves? That is why he strongly recommends planners include indemnification clauses in their contacts, ensuring hotels and third parties take on as much of the risk as possible. You hired the vendor. Do Your Homework. It’s that simple.”.

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Planner Contracts Contracts Vendor 209

Endless Events

MAY 24, 2019

Today we are covering the most common event Wi-Fi terms you should know as an event planner. As an event planner the platforms and websites you use for your events host goldmines of data for hackers. Event planners work with a lot of private data from attendees and vendors. We are putting to an end to now.

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Smart Meetings

AUGUST 28, 2023

But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Meeting planners are the leaders of event teams.

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Smart Meetings

JANUARY 9, 2025

These verticals include nearly 200 unique roles, from event planners and production crews to performers and rental vendors. Fundraising and Political Events (galas, auctions, rallies, inaugurations). Performances (concerts, theater, opera, dance, comedy).

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Government Sports Hospitality Events 246

ADMEI

JANUARY 8, 2025

From the moment an event is secured, local vendors, venues, and service providers spring into action. For instance, when a DMC brings a large group to a city, it doesn't only employ its own event planners and coordinators. However, the impact of DMCs on local economies is both profound and far-reaching.

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Transportation Vendor Tourism Tourism 147

Endless Events

AUGUST 16, 2019

Event planners can purchase a variety of different types of insurance to cover different aspects of their event. . It protects you and all other insured parties involved, for essentially anything that is out of your control within the realm of the venue, event planner, caterers, etc. Should I Pay for a Damage Waiver from a Vendor?

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Insurance Vendor Certification Events 366

Endless Events

JULY 22, 2022

Event planners often forget to consider whether their tools are suitable for the job and their budget leading to overspending and inefficient processes. In today’s Event Tech Podcast episode, Brandt Krueger and Kyle Kocinski talk about the event tech stack and several tools that event planners might want to incorporate into their stack.

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Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. Nguyen posed a few questions for planners to ask themselves.

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Endless Events

SEPTEMBER 22, 2021

To event planners, the answer should be a no-brainer: event timelines keep your event and the event planning process on track. Select your venue, virtual platform, and major vendors. Other important vendors that need to be booked well ahead of your event include your AV team, entertainment, and speakers. Three Months Out.

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Endless Events

MAY 31, 2022

And not for the better: event planners are finding it increasingly hard to hire reliable and experienced vendors at a reasonable price. Aside from increasing their event budgets, what should event planners do? Brandt has noticed that now, with in-person events back, event planners are short on offering help onsite.

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Event Technology Technology Technology Events 316

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. But how do event planners accomplish this task? What does an event planner do, exactly? So what does an event planner do?

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Planner Vendor Certification Event Planning 145

Endless Events

SEPTEMBER 8, 2022

Fifty-nine percent of event planners say environmental responsibility impacts their event plans. Fifty percent of event planners opt for reusable or biodegradable items, so you can probably cut single-use items at your event. . For example, HubSpot Inbound gave every vendor an identical booth with their name printed on top.

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Endless Events

OCTOBER 12, 2018

Plus, event planners don’t have to pay for wasted meals and rooms. It’s up to event planners to find that purpose and make it beneficial to the event. If you hire a streaming vendor, they may send a technician to set up and take care of the box. Find a Vendor. In general, you get what you pay for with live stream vendors.

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Remote Vendor Audience Events 298

Endless Events

APRIL 2, 2019

How else are we expected to generate and cultivate meaningful relationships with clients and vendors alike? Among many other honors, Jaclyn won the Spotlight ‘Event Planner of The Year’ and ‘Samaritan Service’ Awards. Check out the epic resources mentioned in this episode: Sh*t Event Planners Say, #EventIcons.

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Vendor Events Planner Hospitality 280

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. The other consideration is whether the event will be best served using a hotel’s in-house AV services or an outsourced vendor.

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Vendor Contracts Contracts Insurance 206

Endless Events

JANUARY 25, 2018

This is a preliminary step that you can continue to refine along the way as you speak with vendors and get a more accurate telling of your budget. Reach Out to Vendors. You can take it one step further by getting budget details directly from the vendors’ website or by calling them. Time to Get Real: Estimating The Costs.

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Smart Meetings

AUGUST 6, 2024

Many Canadian vendors have focused on elevated food and beverage options to stand out in an increasingly competitive global market for meetings and events. Smart Meetings spoke with representatives of Canada’s top vendors about the positive evolution of F&B.

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Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. How often do you want to meet with your vendors? Vendor Qualifications. Once a month?

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Endless Events

JUNE 21, 2018

But, something event planners can overlook is that in addition to security team members having the right skills and knowledge – they also need the right attitude. It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. Don’t leave anything to chance.

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Vendor Events Planner Certification 265

Endless Events

JANUARY 14, 2022

Not just because innovative data science helps us understand our attendees better, but because we can, thanks to technology and event platforms, stay connected with our attendees, sponsors, and vendors throughout the entire year. We’re talking about 365 community engagement: one of the most exciting event trends of 2022!

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Trends Virtual Events Platform Vendor 313

Smart Meetings

DECEMBER 21, 2018

Smart Meetings talked to leaders in the diversity and inclusion movement in 2018 to find out what strategies can help planners create a really big tent. Jessica Pettitt, author of Good Enough Now , reports that many planners ask about dietary requirements or physical needs on registration forms, but then don’t do anything about them.

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Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. We also have a duty of care for all vendors and staff working the event,” she said. As a planner in the medical association, Ferguson said, the hybrid component has helped greatly. “It

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Smart Meetings

JANUARY 7, 2019

Fifty-six percent of respondents in Eventbrite’s annual Pulse Report said that recruiting attendees for events was one of the top three most challenging part of the planner job in 2018. On the bright side: budgets overall appear to be increasing—38 percent of the 1,200 planners surveyed foresee a bump in budget growth. percent in 2019.

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Social Media SEO Planner Media 256

Smart Meetings

APRIL 13, 2022

The role of the travel manager has expanded, and with it, the role of the planner. Actionable Takeaways for Organizations and Planners. Expanding vendor deals to utilize spa facilities, wellness-based accommodation and better team training are good places to start. “On

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ADMEI

DECEMBER 23, 2024

Like an architect coordinating with contractors and engineers, the DMC sources vendors, manages budgets, and ensures that all moving parts come together smoothly and effectively. And remember, to create something truly remarkable, you need more than just an event planner; you need an Event Architect a DMC.

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Events Destination Management Logistics Certification 162

Convene by PCMA

JANUARY 8, 2025

While weve made progress as an industry toward more sustainable event practices, how can planners assume a climate-focused role to help move the needle further? Reputational Risk Planners should be prepared for increased scrutiny of their event’s environmental practices and possible negative messaging around those that fall short.

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Planner Sustainability Site Selection Events 52

Endless Events

OCTOBER 25, 2019

As an event planner, you’re juggling a dozen or more balls. You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Permits comments, assignees, attachments, checkboxes, and other useful features for event planners. Pros: Offers everything event planners need on the free plan.

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Endless Events

JUNE 13, 2022

Phoenix is a great destination for corporate events because it has warm weather year-round, giving planners the option to move their events outdoors should there be a last-minute COVID-19 outbreak. They also allow working with outside vendors and bringing your custom signage. On Jackson. In 2015, it has been completely renovated.

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Endless Events

APRIL 12, 2021

Those are different types of vendors,” says Brandt. “If you have vendors that are looking for targeting, online is great. They blame the planner.” “Being targeted and using the rest of your conference to help target and to help funnel toward those vendors is a huge thing.” ” adds Will.

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Smart Meetings

OCTOBER 22, 2018

Every event planner now has to be an expert on GDPR,” Lawrence Coburn, CEO of mobile enterprise application developer DoubleDutch, said in the report. Pointing to a higher rate of strategic meeting management protocols among planners in North America, the report does suggest there is a lower level of concern. Beyond the Law Itself.

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Vendor Regulations Financial Services Banking 235

Smart Meetings

APRIL 15, 2022

Cvent Chief Technology Officer David Quattrone extoled the advances in hybrid functionality in the last year and predicted that features—and demand—will only improve after the launch of a new Cvent App Marketplace , a centralized location for planners and marketers to find SaaS solutions similar to the tools offered on the Apple App Store.

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Endless Events

MAY 20, 2022

While they are typically more expensive than in-person events, there are also many ways event planners can save money with a hybrid event and see a higher event ROI. Because hybrid events can be broken down into in-person and virtual constituents, many planners worry whether the hybrid event budget is going to double as well.

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Social Media Virtual Events Events Audience 348

Social Tables

JULY 13, 2022

Whether you’re a professional planner or a soon-to-be newlywed, you may find yourself in need of a pick-me-up every now and then as the big day approaches. In this post, you’ll find quotes from world-famous professional wedding planners, comedians, authors, and reflective couples who’ve already tied the knot.

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Smart Meetings

NOVEMBER 28, 2022

As planners, before the pandemic, we had longer lead times to plan events and a wider choice of venues. There were many vendors to choose from, all of which had plenty of options and ample supplies. This is putting a tremendous strain on the industry and our vendors. A Post-pandemic Event Industry.

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