Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. But how do event planners accomplish this task? What does an event planner do, exactly? So what does an event planner do?

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Planner Vendor Certification Event Planning 145

Social Tables

JUNE 17, 2024

What makes a conference venue “unique?” Unique conference venues are not your traditional meeting spaces; they stand out. Style and design Venues that look unique are easy to pick out of a lineup. Does your venue feature impressive architecture, intricate interior design, or creative landscaping?

Venue 106

Venue Conference Trends Advertising 106

Smart Meetings

DECEMBER 7, 2018

How liable are planners when disaster strikes? What can planners do to protect themselves? That is why he strongly recommends planners include indemnification clauses in their contacts, ensuring hotels and third parties take on as much of the risk as possible. You hired the vendor. Do Your Homework. It’s that simple.”.

Planner 209

Planner Vendor Contracts Contracts 209

Endless Events

MARCH 31, 2021

And in order to help you get things running, we compiled this hybrid venue checklist, complete with everything you should be looking for. In this new age of events, planners and vendors alike will have to push for innovation whilst expertly marrying the best aspects of virtual and live. Does the venue provide cleaning services?

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Venue Regulations Audience Networking 296

Endless Events

NOVEMBER 2, 2021

Today’s iconic guest, Deanna Nwosu , thinks that all event and meeting planners should nurture an entrepreneurial spirit. Most recently, I was with a construction software firm and I was their in-house planner working on their conferences, but also coordinating third party events,” she says. Onto the next question.

Planner 317

Planner Trade Show Logistics Events 317

MeetingsNet

MARCH 1, 2024

The newest award-winning convention services manager dishes on all the things CSMs can do for planners: “We’re like Siri for the destination.” Just Ask Siri Fitzpatrick notes that “it’s a CSM’s job to connect planners with the right partners and resources in the city for their specific needs.

Planner 98

Planner Vendor Contracts Contracts 98

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Convene by PCMA

NOVEMBER 11, 2024

One of the things that planners bemoaned after the pandemic was the loss of relationships they had established with suppliers, due to attrition, so your approach about building long-term relationships really resonates. So thinking about how you can avoid a situation where you only know one person at the venue. Thank you so much.”

Planner 98

Planner Vendor Registration Contracts 98

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all.

Venue 52

Venue Planner Contracts Contracts 52

Techsytalk

JULY 25, 2016

Check out a recent post I shared on EliteMeetings.com : Event planners and venues. Venues and event planners. Venues are one of the first things that event planners look to secure when we are hosting an event. Give planners something to work with. The two go hand-in-hand. Updated website.

Planner 167

Planner Venue Website Events 167

Smart Meetings

SEPTEMBER 26, 2024

Meeting and event planners have a unique opportunity to create immersive experiences that go beyond just logistics and schedules. By infusing the local culture of a destination into their events, planners can elevate gatherings, leaving attendees with a deeper appreciation and understanding for the place they’re visiting.

Culture 130

Culture Vendor Logistics Events 130

Smart Meetings

SEPTEMBER 26, 2024

Meeting and event planners have a unique opportunity to create immersive experiences that go beyond just logistics and schedules. By infusing the local culture of a destination into their events, planners can elevate gatherings, leaving attendees with a deeper appreciation and understanding for the place they’re visiting.

Culture 130

Culture Vendor Logistics Events 130

Convene by PCMA

MAY 13, 2024

It shares the story of the vendor relationship and how you can work together to make better decisions. We Built This City A synth rock ’80s-style song about the power event planners have to make local impact. Create a list of local women- and minority-owned businesses, or host pop-up shops in your venue.

Planner 98

Planner Events Audience Vendor 98

Convene by PCMA

MARCH 17, 2023

As planners, making the most of your budget is always top of mind, no matter the size of your event. But besides being full of interesting things for attendees to enjoy, there’s one aspect of the city that should put it at the top of any planners list: No sales tax. But it’s not just event planners who benefit from no sales tax.

Planner 98

Planner Meeting Vendor Entertainment 98

Bizzaboo

SEPTEMBER 1, 2023

Choosing the right venue is crucial for event success. Not only does the venue set the tone and influence overall event outcomes, it also directly impacts the attendee experience, which shapes each participant’s perceptions, engagement, and enjoyment. of attendees said conference venues can make or break their experience.

Venue 93

Venue Booking Conference Vendor 93

Smart Meetings

OCTOBER 3, 2023

GMCVB’s website is full of resources for planners to organize the most sustainable Miami meeting or event possible. Green Miami Hotels and Venues Greater Miami boasts a number of LEED-certified healthy, efficient and cost-saving hotels. Planners] want their meetings and events sustainable.

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Certification Sustainability Vendor Venue 245

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 206

Management Destination Management Vendor Certification 206

Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Top Legal Issues Meeting Profs Should Be Aware of in 2023 To offer some helpful insight in what legal areas to be on the lookout for, Smart Meetings sat down with Ty M.

Contracts 264

Contracts Contracts Events Vendor 264

Smart Meetings

APRIL 6, 2023

New PURE Local Services tool builds RFPs for activities, decor and transportation What if sourcing activities, decor and transportation were as easy as checking boxes to produce an RFP for a venue? It is a functional, curated package generator to manage data, information and vendors. “I Giveback programs are very important to clients.

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Proposal Platform Trends Vendor 246

Social Tables

DECEMBER 6, 2016

Since a large percentage of equipment used for events is rented, it’s important to ask your equipment rental vendor the right questions to ensure your rental goes smoothly and the equipment performs according to expectations. Start by asking these 10 questions long before you’ve agreed to work with an equipment rental vendors.

Vendor 119

Vendor Insurance Contracts Contracts 119

Smart Meetings

JUNE 15, 2024

Read More: What to Expect at Cvent Connect in San Antonio Attendees experienced the culture with a “Neon Rodeo” at Smoke Skybar, indoor-outdoor venue featuring BBQ, beer and live music, and Lone Star Jam at The Espee live entertainment venue a block from San Antonio’s Pearl restaurant and brewery district.

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Registration Meeting Proposal Trade Show 264

Social Tables

AUGUST 10, 2023

How much do event planners make, really? Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers. They work with clients to determine the vision for the event, choose vendors, create a budget, and ensure that everything runs smoothly on the day of the event.

Planner 78

Planner Certification Trade Show Vendor 78

Smart Meetings

NOVEMBER 28, 2022

As planners, before the pandemic, we had longer lead times to plan events and a wider choice of venues. These venues were often hosted to larger audiences that filled ballrooms with tables close together. There were many vendors to choose from, all of which had plenty of options and ample supplies.

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Vendor Virtual Events Audience Venue 246

Smart Meetings

JANUARY 22, 2024

Formerly known as Allseated , the company started in 2014 as a tool for wedding planners to model seating charts and, after being used for some 500,000 events and significantly adding to the cataloged inventory in the U.S. and Europe, evolved into an efficient 3D spatial design and management resource for business event professionals.

Technology 242

Technology Technology Event Planning Platform 242

Endless Events

SEPTEMBER 22, 2021

To event planners, the answer should be a no-brainer: event timelines keep your event and the event planning process on track. Booking major venues and event entertainment is something that should be done as soon as possible. Select your venue, virtual platform, and major vendors. Why You Need An Event Timeline.

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Vendor Registration Events Speakers 334

Social Tables

JULY 13, 2022

Whether you’re a professional planner or a soon-to-be newlywed, you may find yourself in need of a pick-me-up every now and then as the big day approaches. In this post, you’ll find quotes from world-famous professional wedding planners, comedians, authors, and reflective couples who’ve already tied the knot.

Planner 148

Planner Vendor Consulting Venue 148

Bizzaboo

MARCH 15, 2023

We’ve compiled a list of websites for event planners so some of the hardest-working professionals can complete every task on their list. Techsytalk Techsytalk is a digital platform with more than 550 members that bridges the gap between event technology and the event planner. Ready to dive straight in?

Website 98

Website Planner Certification Publishing 98

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! She says, “Constant change and volatility are the new normal for meeting planners.

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Government Trade Show Rehearsal Culture 239

Endless Events

AUGUST 16, 2019

there could be accidental damage to the venue. Event planners can purchase a variety of different types of insurance to cover different aspects of their event. . It protects you and all other insured parties involved, for essentially anything that is out of your control within the realm of the venue, event planner, caterers, etc.

Insurance 366

Insurance Vendor Certification Events 366

Blue Spark Event Design

OCTOBER 3, 2022

Why should you hire a professional planner? One way to ensure the event’s success is to hire a professional event planner. When hiring professional planners, you need to consider a few important things : First, you have to make sure that the company is legitimate and insured. More contacts, more choices.

Benefits 98

Benefits Planner Trade Show Insurance 98

Bizzaboo

FEBRUARY 14, 2024

Add to its colorful history an abundance of Atlanta meeting venues, and you can’t go wrong with this Georgia peach of a city! From historical sites to contemporary marvels, Atlanta’s unique venues provide a backdrop that’s as diverse as the city itself.

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Venue Meeting Events Corporate Meeting 103

Traveler's Q

FEBRUARY 8, 2024

Consider these ideas: The Venue The wedding venue is perhaps the most important aspect of a luxury wedding. When choosing a venue, consider factors such as the ambiance, location, size, and amenities. Opt for elegant and sophisticated venues that leave an unforgettable impression on your guests.

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Vendor Trends Banking Venue 130

Smart Meetings

FEBRUARY 3, 2023

As meeting and event planners responsible for the safety of sometimes thousands of people, we cannot take anything for granted. 2: Always Have a Backup Plan (or Several) As a meeting planner, you know that not having a Plan B, C or Z, means you are doomed. Does the venue have specific protocols that event planners have to follow?

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Attendee Meeting Speakers Communications 246

ADMEI

MARCH 13, 2024

This is a valuable skill, and it’s well worth developing for event planners. By imagining what it would be like to attend an event as a guest, event planners can design events that connect well with the intended audience. But how do event planners select the right personal touches that will speak to their guests?

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Events Audience Destination Management Attendee 215

Endless Events

SEPTEMBER 8, 2022

Fifty-nine percent of event planners say environmental responsibility impacts their event plans. Fifty percent of event planners opt for reusable or biodegradable items, so you can probably cut single-use items at your event. . Check with your venue to ensure enough water refill stations for everyone’s needs. Go Paperless.

Sustainability 334

Sustainability Virtual Events Events Vendor 334

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Can you tell me about your largest group or event?

Destination Management 220

Destination Management Vendor Site Selection Entertainment 220

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. The planning can begin up to a year in advance. Dive in below!

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Venue Conference Entertainment Audience 246