Endless Events

MARCH 31, 2021

And in order to help you get things running, we compiled this hybrid venue checklist, complete with everything you should be looking for. In this new age of events, planners and vendors alike will have to push for innovation whilst expertly marrying the best aspects of virtual and live. Does the venue provide cleaning services?

Venue 296

Venue Regulations Audience Networking 296

Endless Events

NOVEMBER 2, 2021

Today’s iconic guest, Deanna Nwosu , thinks that all event and meeting planners should nurture an entrepreneurial spirit. Most recently, I was with a construction software firm and I was their in-house planner working on their conferences, but also coordinating third party events,” she says. Onto the next question.

Planner 317

Planner Trade Show Logistics Events 317

Endless Events

AUGUST 16, 2019

there could be accidental damage to the venue. Event planners can purchase a variety of different types of insurance to cover different aspects of their event. . It protects you and all other insured parties involved, for essentially anything that is out of your control within the realm of the venue, event planner, caterers, etc.

Insurance 366

Insurance Vendor Certification Events 366

ADMEI

JANUARY 8, 2025

From the moment an event is secured, local vendors, venues, and service providers spring into action. For instance, when a DMC brings a large group to a city, it doesn't only employ its own event planners and coordinators. However, the impact of DMCs on local economies is both profound and far-reaching.

Transportation 147

Transportation Vendor Tourism Tourism 147

Techsytalk

JULY 25, 2016

Check out a recent post I shared on EliteMeetings.com : Event planners and venues. Venues and event planners. Venues are one of the first things that event planners look to secure when we are hosting an event. Give planners something to work with. The two go hand-in-hand. Updated website.

Planner 167

Planner Venue Website Events 167

Smart Meetings

AUGUST 28, 2023

The shuttle back and forth to off-site venues is also very important. But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. Meeting planners are the leaders of event teams. Surprises only work well at birthday parties.

Planner 235

Planner Meeting Training Audience 235

Endless Events

SEPTEMBER 22, 2021

To event planners, the answer should be a no-brainer: event timelines keep your event and the event planning process on track. Booking major venues and event entertainment is something that should be done as soon as possible. Select your venue, virtual platform, and major vendors. Why You Need An Event Timeline.

Vendor 334

Vendor Events Speakers Registration 334

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. The planning can begin up to a year in advance. Dive in below!

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Venue Conference Entertainment Audience 246

Endless Events

JANUARY 25, 2018

This is a preliminary step that you can continue to refine along the way as you speak with vendors and get a more accurate telling of your budget. Reach Out to Vendors. You can take it one step further by getting budget details directly from the vendors’ website or by calling them. Time to Get Real: Estimating The Costs.

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Vendor Events Venue Event Planning 329

Endless Events

MAY 28, 2021

And while many planners and attendees alike are more than ready to return to live events in full swing, there are a few things to consider. Make sure you have the right protocols in place and that everyone is well informed about them prior to the events – what can they expect when entering the venue? Venues are on your side.

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Management Venue Events Planner 334

ADMEI

DECEMBER 23, 2024

They consider everything from the layout of the venue to the flow of guests, the mood set by lighting, and even the impact of scents and sounds. Like an architect coordinating with contractors and engineers, the DMC sources vendors, manages budgets, and ensures that all moving parts come together smoothly and effectively.

Events 162

Events Destination Management Logistics Certification 162

Endless Events

SEPTEMBER 8, 2022

Fifty-nine percent of event planners say environmental responsibility impacts their event plans. Fifty percent of event planners opt for reusable or biodegradable items, so you can probably cut single-use items at your event. . Check with your venue to ensure enough water refill stations for everyone’s needs. Go Paperless.

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Sustainability Virtual Events Events Vendor 334

Endless Events

MAY 20, 2022

While they are typically more expensive than in-person events, there are also many ways event planners can save money with a hybrid event and see a higher event ROI. Because hybrid events can be broken down into in-person and virtual constituents, many planners worry whether the hybrid event budget is going to double as well.

Social Media 348

Social Media Virtual Events Events Audience 348

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Timing is Everything.

Vendor 206

Vendor Contracts Contracts Insurance 206

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. If you aren’t familiar with common terms or need a refresher go read the blog, Event WiFi Terms Every Planner Needs to Know. . However, with some planning and a great WiFi vendor, this is easily preventable. . Event WiFi is not one size fits all.

Vendor 282

Vendor Events Venue Contracts 282

Endless Events

OCTOBER 12, 2018

Plus, event planners don’t have to pay for wasted meals and rooms. It’s up to event planners to find that purpose and make it beneficial to the event. If you hire a streaming vendor, they may send a technician to set up and take care of the box. Venue internet service. Make sure the venue has reliable and fast internet.

Remote 298

Remote Vendor Audience Events 298

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. But how do event planners accomplish this task? What does an event planner do, exactly? So what does an event planner do?

Planner 145

Planner Vendor Certification Event Planning 145

Smart Meetings

JANUARY 7, 2019

Fifty-six percent of respondents in Eventbrite’s annual Pulse Report said that recruiting attendees for events was one of the top three most challenging part of the planner job in 2018. On the bright side: budgets overall appear to be increasing—38 percent of the 1,200 planners surveyed foresee a bump in budget growth. percent in 2019.

Social Media 256

Social Media SEO Planner Media 256

Smart Meetings

NOVEMBER 28, 2022

As planners, before the pandemic, we had longer lead times to plan events and a wider choice of venues. These venues were often hosted to larger audiences that filled ballrooms with tables close together. There were many vendors to choose from, all of which had plenty of options and ample supplies.

Vendor 246

Vendor Virtual Events Audience Venue 246

Endless Events

JANUARY 7, 2021

Is it the event part or the event planner? Or is it the venue? And I think second to that, the venue holds a big part of this because restrictions are restrictions. And I think second to that, the venue holds a big part of this because restrictions are restrictions. But what about the vendors?

Vendor 317

Vendor Events Regulations Venue 317

Endless Events

NOVEMBER 29, 2021

The most common mistake we’ve noticed is that many event planners still plan their virtual or hybrid events based on an in-person-only format. In a world of lockdowns and social distancing, virtual platforms took over the function of event venues (and then some). And so naturally, the market followed. Albert’s Aha!

Platform 334

Platform Registration Sponsors Events 334

Endless Events

JUNE 21, 2018

But, something event planners can overlook is that in addition to security team members having the right skills and knowledge – they also need the right attitude. When you’re planning a safe event, you probably think in terms of how many people you can comfortably fit in the venue. Hire vendors who ask lots of questions.

Vendor 265

Vendor Events Planner Certification 265

Smart Meetings

APRIL 6, 2023

New PURE Local Services tool builds RFPs for activities, decor and transportation What if sourcing activities, decor and transportation were as easy as checking boxes to produce an RFP for a venue? It is a functional, curated package generator to manage data, information and vendors. “I Giveback programs are very important to clients.

Proposal 246

Proposal Platform Trends Vendor 246

Smart Meetings

OCTOBER 3, 2023

GMCVB’s website is full of resources for planners to organize the most sustainable Miami meeting or event possible. Green Miami Hotels and Venues Greater Miami boasts a number of LEED-certified healthy, efficient and cost-saving hotels. Planners] want their meetings and events sustainable.

Certification 245

Certification Sustainability Vendor Venue 245

Endless Events

MAY 19, 2020

In our 2020 event trends survey, 47% of event planners believed tailored break out session paths would be the biggest personalization trend for events in 2020. This is a win-win for both attendees and planners. As planners we are responsible for the impact our events have on the earth. Tailored Break Out Session Paths .

Virtual Events 334

Virtual Events Trends Events Communications 334

Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Top Legal Issues Meeting Profs Should Be Aware of in 2023 To offer some helpful insight in what legal areas to be on the lookout for, Smart Meetings sat down with Ty M.

Contracts 264

Contracts Contracts Events Vendor 264

Endless Events

NOVEMBER 15, 2019

In our 2020 event trends survey, 47% of event planners believed tailored break out session paths would be the biggest personalization trend for events in 2020. This is a win-win for both attendees and planners. As planners we are responsible for the impact our events have on the earth. Tailored Break Out Session Paths .

Trends 314

Trends Events Communications Communications 314

Endless Events

NOVEMBER 15, 2022

Hold your event in the daylight hours or outside venues (and get an extra point for COVID compliance). Book venues with renewable energy sources like solar panels. Labor shortages have left many venues and service providers without sufficient staff. That piece of advice alone can save event planners significant amounts of money.

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Event Technology Events Production Panel 306

Smart Meetings

AUGUST 23, 2021

Of meeting planners, 68.3 percent are Asian; no reporting or statistics are available on the number of meeting planners with disabilities. Secondly, who are your vendors, suppliers, partners and speakers for your event? In 2020, nearly 2/3 of global speakers were men, and 35-40 percent of panelists were black. Dasher asked.

Human Resources 264

Human Resources Speakers Planner Certification 264

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. We asked pioneering meeting planner Jackie James, World of Concrete group director, for tips from her boots-on-the-ground experience. The expanded venue was a hit with attendees. The show took over 632,000 sq.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Smart Meetings

JUNE 15, 2024

Read More: What to Expect at Cvent Connect in San Antonio Attendees experienced the culture with a “Neon Rodeo” at Smoke Skybar, indoor-outdoor venue featuring BBQ, beer and live music, and Lone Star Jam at The Espee live entertainment venue a block from San Antonio’s Pearl restaurant and brewery district.

Registration 264

Registration Meeting Proposal Trade Show 264

Smart Meetings

FEBRUARY 3, 2023

As meeting and event planners responsible for the safety of sometimes thousands of people, we cannot take anything for granted. 2: Always Have a Backup Plan (or Several) As a meeting planner, you know that not having a Plan B, C or Z, means you are doomed. Does the venue have specific protocols that event planners have to follow?

Attendee 246

Attendee Meeting Speakers Communications 246

Smart Meetings

AUGUST 30, 2018

Planners are being tasked to reduce this meeting element. Small meeting planners must reach out to the property for a customized approach so that meeting goals can still be achieved while managing costs. Is it helpful to hold a small meeting in a larger venue that may have more resources? Patrick Berwald.

Retail 228

Retail Meeting Vendor Planner 228

Smart Meetings

SEPTEMBER 21, 2022

While in-person meetings are on the rise, meeting planners are booking much more short-term with less prep time. Planners are also taking on more responsibility to cut their costs. For example, instead of hiring a third-party vendor, they are doing it themselves, becoming their own designers. Meeting Trend No.

Meeting 263

Meeting Trends Booking Events 263

Smart Meetings

APRIL 13, 2022

The role of the travel manager has expanded, and with it, the role of the planner. Actionable Takeaways for Organizations and Planners. Expanding vendor deals to utilize spa facilities, wellness-based accommodation and better team training are good places to start. “On Travel also increases employee autonomy.

Culture 263

Culture Travel Travel Remote 263

Endless Events

SEPTEMBER 10, 2021

Just when event planners thought they had enough to think about, the question arises. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. When it comes to your reputation as an event planner, the quality of your events is paramount.

Events 308

Events Vendor Technology Technology 308

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! She says, “Constant change and volatility are the new normal for meeting planners.

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Government Trade Show Rehearsal Planner 239