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5 Choosing The Wrong Platform. One of the first things you’ll have to juggle when planning a virtual event is the choice of platform. There are dozens of platforms out there that promise the best services and the best support for your endeavor – but how can you know? 8 Not Rehearsing. 6 Wrong Sponsors.
Disregarding Rehearsals. It’s doubtful that any event professional would neglect to rehearse the aspects inherent to the in-person facet. Going For The Wrong Platform. Virtual event platforms have experienced a boom in the demand, which means there’s plenty of choice for planners.
And so we just kind of put the topics out there as placeholders and then backfill” “But in terms of from the time that you set up the event, to finding the speaker, getting them to turn in the session worksheet details, getting it into the platform, it does take us more time. And so there really isn’t a cost.
From the choice of platform to the intricacies of re-enacting the in-person experience, planners have their plates full. Craft an email and socialmedia strategy that focuses on answering all of these questions. And in the age of socialmedia, promoting this kind of connection will be one of your biggest strengths.
While a live shooter may be what comes to mind first when considering worst-case scenarios, today’s planners also have to be on the lookout for a mistimed socialmedia post or optics that are not aligned with the DEI or sustainability goals of the company. Rehearse it so it feels real rather than just words on a piece of paper.
Virtual Event Platform. A pivotal piece of your virtual event will be the platform. We’ve already covered the reasons why you shouldn’t opt for a jack-of-all-trades style of platform. But first, consider the following: Do you want someone to train your presenters and manage rehearsals? Record/store the whole event?
And simultaneously, the production aspects pertaining to virtual events will also require attention – the platform, the engagement, and the technology. Tools like socialmedia channels, hashtags, and email submissions go really far in making sure everyone is included.
For instance, which platform should you choose? From Facebook to Instagram and Zoom, there are dozens of cheap, if not free, platforms that allow you to live stream sessions. With the virtual world taking over the industry, several technical questions tend to pop up. What level of production is expected from a virtual event?
Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day. Whether hosting a live, virtual, or hybrid event, rehearsing is an important part of the planning process, especially when digital technology or media are involved.
Have this prewritten elsewhere, so it can be efficiently pasted into the platform. Record prep call – use those recorded snippets for socialmedia marketing for live event! I like giving the first question so they will be comfortable AND the last question, that can be recorded and edited into a socialmedia snack.
Below, you’ll find everything you need to know about the event, including upcoming rehearsals and speaker prep. In a moment, you will receive two links — one for your tech rehearsal and one for the live event. Technical Rehearsal. Please note that it is a different link than the technical rehearsal link. on-demand). .
Agree upon the KPIs to track the event’s performance, including customer footfall, socialmedia mentions, number of sales, and more. For online events, choose a robust virtual event management platform. For hybrid events or solely online happenings, select and test a virtual platform in advance.
Connect ticket sales to the main event page using an online ticketing or fundraising platform, but confirm which payment methods the site accepts before launching ticket sales. Invite local media outlets, such as city and local press, to attend the event or join a socialmedia Livestream.
☐ Send invitations and calendar blocks for event rehearsals. As such, ensuring your platform and network can support a virtual event before the big day is vital. Learn How To Choose the Best Video Tools and Strategy for Your Virtual or Hybrid Event Virtual Planning Checklist ☐ Secure a reliable hybrid or virtual platform.
A virtual event, on the other hand, is an event hosted exclusively online to online attendees, typically with the help of a virtual event platform. Since hybrid events have their virtual components, organizers can generate better data by using a professional virtual event platform. Rehearse and test the content over and over again.
It is very possible for you to organize your own virtual event with an in-house production and marketing team; however, the last year has seen a rise in “virtual event managers” who offer a full range of services for your virtual event including marketing, platform and data management for registrations. SETTLE ON A BUDGET. DO A TEST RUN.
The shared implications would include reduced capacities due to social distancing and the complete cancellations of MICE events due to lockdowns and so in order to stay afloat, event management companies had to rapidly innovate. What are the right tools and platforms for a livestream? Leverage on a digital marketing campaign.
Social networks keep introducing new ways to help brands connect with their audience through video. Live video in particular is a medium that’s steadily gaining popularity as b rands use it to broadcast live streams to their socialmedia audiences. . View this post on Instagram. Join us on our Facebook page at 3 p.m.
☐ Send invitations and calendar blocks for event rehearsals. As such, ensuring your platform and network can support a virtual event before the big day is vital. Learn How To Choose the Best Video Tools and Strategy for Your Virtual or Hybrid Event Virtual Planning Checklist ☐ Secure a reliable hybrid or virtual platform.
Tips: Advanced virtual/hybrid event platforms let you host as many attendees as possible online. Modern platforms overcome this hurdle by combining virtual and on-site event technologies within a single solution. All-in-one virtual and hybrid event platforms connect both audiences with the click of a button. Schedule rehearsals.
To help contextualize these terms for easy reviewing, we’ve organized each into one of three categories: Platforms & Technology. Platforms & Technology. Embed / Embedding - Embedding refers to the integration of links, images, videos, GIFs and other content into websites or socialmedia. Presenters.
The challenge lies in selecting and implementing the right hybrid event platform, especially for beginners. Video streaming platforms A strong video streaming platform connects in-person and virtual audiences. The platform should also let you archive streams to watch later and broadcast your event on multiple platforms at once.
For hybrid or virtual events, look for a platform that can handle your attendee volume, offers intuitive navigation, and includes engagement features like live polling, Q&A, and networking lounges. A hands-on experience will help you determine whether the platform truly fits your event needs.
Learn how to choose the best event management platform to streamline your planning, boost efficiency, and make a seamless experience for attendees. Final Preparations and Rehearsals : Check every detail against your plan, have backup solutions for any hiccups, and run rehearsals to make sure everything runs smoothly.
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