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5 Choosing The Wrong Platform. One of the first things you’ll have to juggle when planning a virtual event is the choice of platform. There are dozens of platforms out there that promise the best services and the best support for your endeavor – but how can you know? 6 Wrong Sponsors. 6 Wrong Sponsors.
Disregarding Rehearsals. It’s doubtful that any event professional would neglect to rehearse the aspects inherent to the in-person facet. Going For The Wrong Platform. Virtual event platforms have experienced a boom in the demand, which means there’s plenty of choice for planners. Opting For The Wrong Sponsors.
And how the notion that a platform alone is enough to create an engaging and exquisite experience akin to that of an in-person event is dangerous. facilitate rehearsals, and then run the show. Platform onboarding materials . Exhibitor/sponsors onboarding materials . Begin framing out platform and integrations.
From here on, the production team in charge of your event will begin pre-production, coordinate technical elements, begin framing out platform and integration, and develop supporting production paperwork. 2 weeks out : speakers will now be rehearsing and the production team will sit down with you for a tie-down meeting. Conclusions.
For instance, many event platforms charge per viewing hour to host the streams. What does your sponsor forecast look like? Did you have sponsors in your previous event? What does your sponsor forecast look like? Did you have sponsors in your previous event? Pre-Production: Sourcing gear, rehearsals, pre-records.
And so we just kind of put the topics out there as placeholders and then backfill” “But in terms of from the time that you set up the event, to finding the speaker, getting them to turn in the session worksheet details, getting it into the platform, it does take us more time. And so there really isn’t a cost.
With the acquisition of digital event platform Run The World, EventMobi wants the industry to know that virtual events are a more powerful tool than we realize. The most successful virtual events use a platform that allows users to view TV-quality content. The technology adoption was extraordinary.”
The personalized meeting platform specializes in guiding meaningful conversations—just the right touch for an award-winning group. Catuogno explained that despite Zoom fatigue, he was going to make the experience festive and compelling by staging it in a virtual world with help from sponsor Allseated ’s exVo 3D tool. Mark Catuogno.
Virtual Event Platform. A pivotal piece of your virtual event will be the platform. We’ve already covered the reasons why you shouldn’t opt for a jack-of-all-trades style of platform. Do you want an expo hall or sponsor type of experience? And we’ve also offered a Zoom review for virtual events.
“Being able to go ahead and be experts at using these platforms has dramatically changed since the beginning. There’s the in-person mobile app for your in-person attendees and the virtual platform for your virtual attendees to have a great hybrid experience. Our sponsors love it. Socio is set up really well.
Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day. Whether hosting a live, virtual, or hybrid event, rehearsing is an important part of the planning process, especially when digital technology or media are involved.
Pre-record sponsor remarks, then the moderator manages the time of everyone else. Have this prewritten elsewhere, so it can be efficiently pasted into the platform. Get to know the functionality of platforms. Lots of rehearsals too. Also consider using online social platforms for breaks and socials.]. Kelley Kassa.
☐ Send invitations and calendar blocks for event rehearsals. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Onboard speakers, sponsors, and partners to the virtual platform.
Will the event require sponsors? caterer, decorator, entertainment) Landing sponsors Paying venue and vendor deposits Booking speakers and special guests Beginning/end of ticket sales Final guest count due date Color-code a team calendar or design a dry-erase to-do list to create a visual planning guide. How much will they cost?
A virtual event, on the other hand, is an event hosted exclusively online to online attendees, typically with the help of a virtual event platform. More exposure and more potential attendees in a hybrid event will translate into a higher perceived value for your event in the eyes of potential sponsors. Better engagement rate.
For online events, choose a robust virtual event management platform. For hybrid events or solely online happenings, select and test a virtual platform in advance. If you’re hosting or streaming any part of the event online, consider platform subscription costs, camera setups, and other associated tech expenses.
It is very possible for you to organize your own virtual event with an in-house production and marketing team; however, the last year has seen a rise in “virtual event managers” who offer a full range of services for your virtual event including marketing, platform and data management for registrations. SPONSORSHIP. DO A TEST RUN.
☐ Send invitations and calendar blocks for event rehearsals. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Onboard speakers, sponsors, and partners to the virtual platform.
The basic approach of organizing a hybrid event is to live stream a virtual event via a virtual event platform (i.e., video conferencing platform like Zoom); however, there are also other approaches available, like emphasizing the virtual aspect of the event rather than the in-person aspect. Attracting more sponsors.
Tips: Advanced virtual/hybrid event platforms let you host as many attendees as possible online. Delight attendees and sponsors with insightful recommendations for opportunities they would have missed on their own. Modern platforms overcome this hurdle by combining virtual and on-site event technologies within a single solution.
The challenge lies in selecting and implementing the right hybrid event platform, especially for beginners. Video streaming platforms A strong video streaming platform connects in-person and virtual audiences. The platform should also let you archive streams to watch later and broadcast your event on multiple platforms at once.
For hybrid or virtual events, look for a platform that can handle your attendee volume, offers intuitive navigation, and includes engagement features like live polling, Q&A, and networking lounges. A hands-on experience will help you determine whether the platform truly fits your event needs.
Learn how to choose the best event management platform to streamline your planning, boost efficiency, and make a seamless experience for attendees. Final Preparations and Rehearsals : Check every detail against your plan, have backup solutions for any hiccups, and run rehearsals to make sure everything runs smoothly.
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