Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. Step 2: Prepare for the First Meeting With AV Company. This means you are less likely to run into surprises in budget and production down the road. Below are the best ways to prepare for your meeting. Come Prepared with Your Goals.

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Vendor Events Preparation Venue 267

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. Vendors said they were just happy they could be there. The convention center helped with protocol-friendly, individually packed and served food preparation. The show took over 632,000 sq. A Sustainable Focus.

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Trade Show Vendor Sustainability Social Media 264

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. How often do you want to meet with your vendors? Vendor Qualifications. Once a month?

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Virtual Events Proposal Vendor Events 257

Smart Meetings

AUGUST 20, 2024

With an event production career that spans over 26 years, Frankel was a perfect choice as speaker to educate our audience on the fine details of AV contracting. If you communicate your vision in as detailed a way as possible, your AV vendor should be able to provide you with exactly what you need.

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Contracts Contracts Rehearsal Vendor 246

Endless Events

SEPTEMBER 22, 2021

We recommend planning your virtual event at least 12 weeks out – especially if you don’t have production partners you can lean on who know what your vision is all about and can jump right into the planning process. Select your venue, virtual platform, and major vendors. Book caterers, florists, and any remaining vendors.

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Vendor Events Speakers Registration 334

Endless Events

OCTOBER 12, 2018

In-room AV production team. If you hire a streaming vendor, they may send a technician to set up and take care of the box. Be sure to get the details of their server and speed before you finalize your vendor deal. Be prepared to deal with people who are frustrated their internet can’t handle the live stream.

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Remote Vendor Audience Events 298

Smart Meetings

OCTOBER 10, 2023

By being prepared for any last-minute disruptions, you can go into your event confident that you and your team will know how to handle anything thrown at you. Experience production company Hargrove faced this dread when the recent, narrowly avoided, government shutdown loomed. Hargrove, however, was prepared with a swift response.

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Government Trade Show Rehearsal Planner 239

Smart Meetings

AUGUST 28, 2023

But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. Read More : 10 Questions to Ask a Potential Event Vendor Your AV provider’s technicians will be interacting with your staff, your presenters and your audience.

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Smart Meetings

MAY 31, 2022

Preparation matters. It may be listening to a certain speaker, visiting a particular sponsor, connecting with colleagues, or attending a new product demo. Be sure to partner with sophisticated virtual meeting technology vendors that feature AI-based tools. This could also be true in 2023 and beyond so now is the time to prepare.

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Meeting Social Media Trade Show Technology 306

Smart Meetings

AUGUST 6, 2024

Many Canadian vendors have focused on elevated food and beverage options to stand out in an increasingly competitive global market for meetings and events. Smart Meetings spoke with representatives of Canada’s top vendors about the positive evolution of F&B.

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Vendor Sustainability Trends Attendee 246

Smart Meetings

FEBRUARY 3, 2023

Shannon Copeland The seamless coordination of countless logistics required to produce a productive and enjoyable meeting or event is a Herculean task. Who are your vendors, and would they be self-sufficient in preparing for a weather event, or would they need emergency guidance?

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Endless Events

FEBRUARY 20, 2023

In preparation for this episode, I’ve been playing around with ChatGPT. Compare quotes from different vendors to get the best price.’ And then I hit number four, ‘Use in-house audio-visual equipment instead of hiring outside vendors.’ Be prepared to edit something potentially offensive or not factually correct.

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Trends Vendor Training Preparation 262

Smart Meetings

JUNE 28, 2024

The behind-the-scenes coordination required to deliver a moving spectacle with high entertainment value takes months of preparation. “We We start planning next year’s parade before this year’s takes place,” said Ray Pulver, owner and president of Upbeat Parade Productions.

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Sponsors Production Entertainment Sports 203

Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. Travel doesn’t have to be a highly structured production. The Great Reprioritization.

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Smart Meetings

JANUARY 5, 2022

Their national meeting development and brand communication expertise, along with a substantial existing vendor network, allowed the team to smoothly shift to helping Indiana vaccinate its community. The company transitioned from immersive brand events to vaccination events. Transitioning the Mission. A Humbling Award to Affirm Noble Efforts.

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Events Vendor Government Networking 244

Endless Events

APRIL 12, 2019

Specifically, your AV and event production are some of the most crucial factors for success at your event. Your AV company should be one of the first vendors you hire. The worst thing you can do is assume every vendor and event staff are ready for your event. But AV can seem overwhelming if you aren’t familiar with the terms.

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Endless Events

SEPTEMBER 10, 2021

Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. At the end of the day, it’s going to be a great investment, because it will allow you to see through the smoke and mirrors of vendors, and ultimately make the best choice for your event.

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Events Vendor Technology Technology 308

Endless Events

MARCH 31, 2021

In this new age of events, planners and vendors alike will have to push for innovation whilst expertly marrying the best aspects of virtual and live. There’s a lot that goes into this, so our best advice is to let your production team take the lead – they’ll know what to look for in terms of bandwidth. Ventilation.

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Venue Regulations Audience Networking 296

Endless Events

NOVEMBER 16, 2021

And I say project management because a technical project manager knows enough technology to be able to work with your vendors in a smart way. They can take you through integrations and they have enough knowledge to communicate with vendors.” Well, they were well prepared. That robbed us up to six production days.

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Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Doesn’t hurt to ask, but similar to asking for a discount, be prepared to offer something in return. We’ve been talking a whole lot about Av quotes.

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Vendor Contracts Contracts Speakers 339

Bizzaboo

JANUARY 6, 2025

Trade Shows: Showcasing the latest products, services, and technologies, trade shows provide a platform for businesses to connect with potential customers and partners. From selecting the right vendors to managing on-site operations, every detail plays a vital role in delivering a smooth and impactful conference.

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Conference Management Automation Social Media 105

Smart Meetings

SEPTEMBER 6, 2018

The Internet of Things (IoT) has long been heralded for its power to increase productivity and decrease labor costs by connecting everyday objects with each other via the internet, but the hospitality industry is turning out to be one of the early beneficiaries of what GE is calling The Third Wave of Innovation.

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Hospitality Trends Automation Vendor 174

ADMEI

NOVEMBER 22, 2023

How Planning Impacts Perception Hosting a large-scale corporate event is a massive undertaking, coordinating a variety of vendors to bring your brand to life in a way that aligns with your target audience. When check-in lines are long and slow, itineraries are confusing, or vendors are understaffed, guests take note.

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Destination Management Vendor Events Advertising 193

Smart Meetings

AUGUST 11, 2023

He will manage the hotel’s Pyramid restaurant and bar, open for breakfast, lunch and dinner and serving up dishes with local ingredients sourced from Texas growers and regional vendors. Fuller is enthusiastic and well-prepared to oversee the restaurant’s daily operations and ensure an outstanding guest experience. Bosman P.J.

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Vendor Preparation Management Promotion 237

Endless Events

NOVEMBER 29, 2021

GEVME offers 1:1 and group video meetings, an activity feed, sponsored products, and a passwordless login experience utilizing OTP (one-time pin). Grip makes it very easy to show interest in other attendees and participating vendors. However, appointment scheduling is an additional Cvent product that can be licensed. .

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Platform Registration Sponsors Events 334

Social Tables

MAY 30, 2019

Depending on the size or complexity of your party, you may want to brush up on best practices or party planning articles to prepare yourself. You can also always borrow decor from other people’s parties and style it in a way that puts your own personal touch on their products. Prepare tip envelopes for party entertainers and staff.

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Venue Entertainment Preparation Event Planning 199

Smart Meetings

AUGUST 1, 2022

As the vendor of choice in more hotels than any other event production company, Encore has had a front row seat on the return of in-person meetings and is preparing to play an outsized role in smoothing the journey by partnering with meeting professionals and industry partners to incorporate new tools in their programs regardless of whether the meeting (..)

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Meeting Technology Technology Event Technology 246

Endless Events

MARCH 19, 2020

One of the scenarios Will heard recently came from someone who decided they didn’t need a Virtual Events Production company. I can’t tell you how many people are like, “Yeah, could we make it sort of as a show floor and people can click on it and go ‘visit’ vendors?” And the solution they went with?

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Virtual Events Events Speakers Panel 342

Endless Events

SEPTEMBER 13, 2021

“But this product offering actually has a practical use case. Maybe I’m wrong here, but I see three major players have emerged with metaverse products. “I’m not advocating for everyone jumping into the metaverse, but prepare yourself, understand what it is, and make it work,” adds Nick.

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Events Virtual Events Technology Technology 309

Social Tables

APRIL 13, 2021

Talk through the logistics of catering an outdoor event with your vendor and make sure they have experience running events outdoors. The same thing goes for stoves and other heating sources: Preparing simple dishes ahead of time or opting for room-temperature dishes may be the best bet. Hire a caterer. Get the right permits.

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Events Vendor Event Planning Logistics 200

Social Tables

APRIL 20, 2023

Not starting early enough Leah McCrae, Director of Strike Productions, believes one of the most common mistakes event planners make is failing to allot enough time to successfully plan and execute an event. If it rains at an outdoor event, will you panic or will you have a tent prepared to shelter guests from the elements?

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Event Planning Rehearsal Vendor Social Media 141

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. It doesn’t hurt to ask, but similar to asking for a discount, be prepared to offer something in return. AV quotes will always be part of an agreement.

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Contracts Contracts Venue Vendor 296

Social Tables

APRIL 22, 2021

To learn how to be best prepared for any mishaps and ensure that your concert is set up for success from the get-go, keep reading! Outdoor venues have higher production costs and more unknowns due to weather conditions, but they can be a great choice for concepts like barbeques and picnics. Establish goals.

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Venue Audience Social Media Insurance 200

Bizzaboo

NOVEMBER 13, 2023

However, what happens when you realize your current event management software vendor is no longer meeting your needs? of organizers are either switching or planning to switch their event software vendors within the next year, underscoring the dynamic nature of this industry. We just ran our conference with a new vendor.

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Vendor Management B2B Training 59

MeetingsNet

NOVEMBER 8, 2022

While audiovisual, production, and event technology have long been budgetary sore points, they’re even more expensive these days. Here are 22 ideas to consider—some basic, some unconventional— that could bring down your event technology and production costs. Talk it out with your AV vendor. Get quotes from multiple AV vendors.

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Vendor Events Contracts Contracts 121

MeetingsNet

APRIL 4, 2024

A veteran production manager gives advice on what to look for and how to make changes in a property’s agreements before you sign. During his main-stage presentation titled “Mastering Site Inspections for Audiovisual and Production,” Frankel noted that “almost everything is negotiable before you sign the contract.

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Contracts Contracts Venue Vendor 98

Endless Events

JULY 26, 2018

Or improving product knowledge at a launch. You see, millennials are inspired more by experiences than material products. But the product or service they sell isn’t something obviously related to sustainability. Creates a robust network of like-minded vendors. Building customer loyalty. Strengthens the brand’s following.

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