The MICE Blog

NOVEMBER 7, 2021

Negotiating, preparing the proposal and closing the deal build adrenaline and propel the company forward. Set goals for the next catch-up meeting and determine what preparation is expected from employees. Whether we like it or not, we are all in sales, and this event reminds me why I love sales so much.

Networking 173

Networking Training Audience Trends 173

Eventtia

MAY 27, 2024

So, how do you find the right sponsors for your event? Instead of blindly targeting everyone and anyone who could be potential sponsors, it’s important to focus your time and resources well by targeting only those with a high likelihood of sponsoring the types of events you are currently doing.

Proposal 62

Proposal Sponsors Social Media Prospect 62

Endless Events

DECEMBER 18, 2019

Be prepared because we’re going to tell you all about co-working spaces for events! So what I’m proposing is, for you to create some sort of coworking space inside of your event. At the Sands Expo Center, I believe this area is actually not sponsored by any event. And you’re not going to be able to enjoy it.

Remote 227

Remote Events Sponsors Registration 227

Bizzaboo

NOVEMBER 14, 2022

But let’s talk about the elephant on the trade show floor: sponsorship and sponsor ROI. With the rise of virtual conferences and the influx of in-person events, one thing is sure: growth and scalability will rely on event sponsors. . 5 Ways To Find the Right Event Sponsors. 6 Tips for Pitching Event Sponsors.

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Sponsors Events Virtual Events Website 98

Conferences that Work

APRIL 9, 2018

I’ve lost count of the conference session proposals I’ve made to meeting industry associations that have wound through multiple months-long steps only to be rejected at the last possible moment with no explanation and a boilerplate request to submit more next year.

Education 78

Education Meeting Sponsors Speakers 78

Bizzaboo

FEBRUARY 20, 2023

Ensuring an event is successful starts with preparation — and a lot of it. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. It’s also an excellent way to generate business leads.

Conference 98

Conference Sponsors Virtual Events Speakers 98

Eventtia

MAY 13, 2022

In this article we’re going to walk you through exactly that, explaining the different online event sponsorship offerings, how to structure them into packages, and most importantly, how to pitch this to your sponsors. Your event sponsorship package is essentially a pitch on why potential sponsors should choose you. Let’s get to it!

Online 62

Online Sponsors Events B2B 62

Social Tables

DECEMBER 27, 2018

From the proposal through setup, personalization needs to be at the heart of how you communicate, negotiate, and create a meetings product. At the proposal level, venues can personalize by showcasing different event-specific variations. Your sponsors may just want to cover the costs for you. Key Takeaway for Venues.

Trends 167

Trends Meeting Planner Venue 167

Traveler's Q

APRIL 3, 2023

It is important to consider who will be invited to ensure that all necessary stakeholders are included, such as employees, partners, sponsors, and clients. Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event.

Location 130

Location Venue Insurance Regulations 130

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Will the event require sponsors? Collect and evaluate vendor bids Reach out to area vendors and request proposals for your nonprofit event.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Blue Spark Event Design

MARCH 13, 2024

Speaker Preparation: Ensure speakers are well-prepared, knowledgeable, and capable of delivering engaging presentations that align with the conference objectives. Sponsorship Activation: Work closely with sponsors to maximize their visibility and ROI through branded signage, speaking opportunities, and tailored networking events.

Conference 52

Conference Site Selection Logistics Social Media 52

Convene by PCMA

AUGUST 20, 2024

Citing a list of pros and cons, Nguyen proposed that for smaller gatherings it’s worth doing away with badges, not only to reduce costs and waste but to encourage a more natural flow of conversation. Since it is an industry norm, it’s easy to never question the necessity of it. Plus, on-site registration process takes a lot of effort.”

Panel 98

Panel Speakers Events Conference 98

Eventtia

OCTOBER 20, 2022

If you are planning a smaller event (or a simpler virtual-only event), you can have a shorter preparation time. an internal meeting), try to have at least one month of preparation time. For an event with a 6-month preparation time, we can start this second phase around the 4-month mark. What are the goals you’d like to achieve?

Event Planning 62

Event Planning Vendor Registration Social Media 62

MeetingsNet

APRIL 15, 2024

Consider these design strategies to create moments of insight: Ensure Relevance Prepare thought leaders, influencers, and experts on the main stage or in breakout sessions so that their messaging resonates with the audience.

Audience 59

Audience Events Speakers Proposal 59

Eventtia

OCTOBER 9, 2023

For example, if you’re launching a grand opening of a flagship store in a major city, expecting a footfall of over 1,000 customers, it’s wise to start preparations at least four months ahead. For smaller events, such as a masterclass on how to use the product, 1-2 months of preparation might be enough. Initiate conversations.

Event Planning 88

Event Planning Retail Registration Social Media 88

Eventtia

MAY 11, 2022

Despite the name, event planning doesn’t stop at the planning phase of the event but rather encompasses all phases of the event cycle, including securing event sponsors, venue rental, marketing/promotion, building brand awareness, and post-event evaluation, among others. Knowing and Understanding Your Target Audience.

Sponsors 62

Sponsors Social Media Event Planning Events 62

Eventtia

MAY 27, 2022

While mind maps can be used among internal teams to create event plans, it can’t hurt to involve external stakeholders such as suppliers and sponsors. Your introductions should include a ‘thank you’ to sponsors, short bios of speakers, housekeeping notes about turning off phones, and keeping mics on mute.

Event Planning 71

Event Planning Events Communications Communications 71

Stova

DECEMBER 19, 2024

Wouldnt it be great to have a single software to handle event planning and execution from start to finish in one place a full-service platform that simplified events for attendees, sponsors, and your team? It delivers seamless events, enhancing the experience for attendees and sponsors. Goodbye, fragmented workflows.

Attendee 52

Attendee Sponsors Event Apps Registration 52

Stova

MARCH 17, 2023

The Complete Guide to Event Sponsorship Many event professionals understand the importance of putting on an event with sponsorships but still struggle with developing a strategic approach to securing sponsors. This guide will focus on the importance of building a solid partnership between the event organizer and sponsors.

Sponsors 40

Sponsors Proposal Events Audience 40

Traveler's Q

MARCH 7, 2024

So if you’re planning an event, be sure to pay close attention to what your attendees want, and be prepared to make changes on the fly to meet their needs. Look no further than Bizzabo , an all-in-one event management solution with a mobile app that simplifies the event experience for attendees, organizers, and sponsors alike.

Networking 130

Networking Event Apps Trends Events 130

Convene by PCMA

FEBRUARY 12, 2024

Prepare thought leaders, influencers, and experts on the main stage or in breakout sessions so that their messaging resonates with the audience. Consider these design strategies to create moments of insight: Ensure relevance. Go beyond table topics and create deliberate opportunities for peer-to-peer sharing.

Events 52

Events Audience Speakers Proposal 52

Bizzaboo

FEBRUARY 20, 2023

Ensuring an event is successful starts with preparation — and a lot of it. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. It’s also an excellent way to generate business leads.

Conference 52

Conference Sponsors Virtual Events Speakers 52

Bizzaboo

DECEMBER 4, 2023

Sponsorship coordinator: For events that involve sponsors, this role manages relationships with sponsors, ensuring their needs are met and that they are effectively integrated into the event. Demonstrate anticipated ROI: Prepare a clear presentation outlining the potential investment return.

B2B 59

B2B Event Planning Conference Logistics 59

Eventtia

DECEMBER 16, 2021

What value can you provide for your sponsors? (if Sponsorship: managing all things related to sponsorships from creating sponsorship proposals to outreach to post-event follow up Speaker and talent coordinator: managing speakers, talents, keynotes, and others. if you are planning to get sponsorship? Last but not least, rental fees.

Virtual Events 62

Virtual Events Registration Social Media Events 62

Social Tables

MARCH 23, 2023

During the event, shareholders receive information regarding the company’s earnings, approve financial statements, review proposed changes to the bylaws, discuss major business transformations, and appoint elected officials. Add speed networking sessions to conference agendas to help drive registration and increase its perceived value.

Seminar 78

Seminar Retreat Remote Events 78

Stova

MARCH 17, 2023

Ensure that people managing the tactic are prepared and supported with the help of an event. There’s simply so much to consider and prepare. This will help you prepare for every aspect of the event and ensure you save instead of overspending. How Can I Prepare for Unexpected Costs?

Social Media 40

Social Media Events Automation Planner 40

Stova

MARCH 16, 2023

Is foot traffic to a platinum sponsor light trending down? Some arrive well-prepared with full agendas and energy; they work the event with a level of intensity that mirrors your own. How it Showcases Event Value : Having this data is useful to attract sponsors.

Audience 40

Audience Event Apps Sponsors Events 40

Stova

MARCH 16, 2023

For exhibitors who have sponsored sessions, measuring the attendee dwell time for their sessions provides valuable insights into how relevant their session topic is as well as the effectiveness of their speaker/presenter. Gives exhibitors insights as to how engaging their on-site staff members are in retaining the attention of attendees.

Events 40

Events Technology Technology Consulting 40

Bizzaboo

MAY 1, 2023

Whether you’re organizing a virtual or in-person conference, you need to account for every last detail — from arranging invites and preparing food to outlining safety protocols and procedures. Miss an important detail, and you could jeopardize the entire event and risk upsetting clients, vendors, sponsors, speakers, and other attendees.

Event Planning 52

Event Planning Conference Marketing Marketing 52

Stova

MARCH 17, 2023

It may require coordination with attendees, vendors, caterers, sponsors, corporate leadership, and even fire safety or law enforcement, officials. This can require specialized technology, as well as apps or software suites that need to be utilized by attendees, advertisers, and sponsors.

Automation 40

Automation Events Prospect Registration 40

Stova

MARCH 17, 2023

Could these spaces be sold onward to event sponsors? Can you assist the venue in offering these spaces and assets to event sponsors and receive a finder’s fee or commission? Request for Proposals (RFP) Good RFP tools can be a big driver in securing better deals with venues. Does the venue already manage and monetize this space?

Venue 40

Venue Contracts Contracts Online 40

Brightspot Incentive Events

JANUARY 16, 2025

Brightspot aligned with the Incentive Research Foundation think tank, and we put dollars to our passion by sponsoring The IRF 2025 Trends Report. Event agencies recommend starting venue searches early, but honestly, do not start early unless the meeting host is prepared to sign the contract. Availability changes rapidly.

Incentives 52

Incentives Trends Travel Travel 52

Bizzaboo

OCTOBER 29, 2024

But here’s the thing no one’s talking about; sponsorship and sponsor ROI. As the events industry continues to heat up , the growth and scalability of your event strategy will rely on event sponsors. While audience engagement and attendance are big priorities, 29% of event teams say sponsors are at the top of their list.

Sponsors 105

Sponsors Events Virtual Events Social Media 105

Bizzaboo

NOVEMBER 27, 2024

But as event teams are being asked to achieve more with fewer resources, potential sponsors are navigating tighter budgets and watching every dollar. These resources address each role’s specific needs, offering actionable tactics to foster lasting, mutually beneficial sponsor relationships.

Management 52

Management Sponsors Proposal Events 52

Bizzaboo

MARCH 28, 2025

Once youve narrowed down your options, request proposals and schedule site visits. Locking in keynote speakers & sponsors A great keynote speaker can elevate your event from good to unforgettable. While securing speakers, its also the perfect time to lock in event sponsors. Checklist: Define event goals and objectives (e.g.

Event Planning 52

Event Planning Logistics Sponsors Vendor 52

Convene by PCMA

DECEMBER 4, 2024

Trump prepares to take office, event organizers must consider the effects of his policies and appointments on the medical meetings industry. Trade Relations — Tariffs or tensions with specific countries could affect partnerships with international organizations or sponsors of medical events. As President-elect Donald J. Kennedy, Jr.’s

Medical Meetings 98

Medical Meetings Meeting Regulations Manufacturing 98