Endless Events

OCTOBER 12, 2018

A live stream can also be enticing for speakers because it allows them to reach a larger group of people. If you hire a streaming vendor, they may send a technician to set up and take care of the box. Be sure to get the details of their server and speed before you finalize your vendor deal. Find a Vendor.

Remote 298

Remote Vendor Audience Events 298

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. If your room is exceptionally large the back row might need “delayed” speakers to provide additional sound. For example, if you have a surprise musical performance taking place let your AV company know so they can suggest the best speakers possible for the experience.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue.

Vendor 339

Vendor Contracts Contracts Speakers 339

Smart Meetings

MAY 31, 2022

Preparation matters. It may be listening to a certain speaker, visiting a particular sponsor, connecting with colleagues, or attending a new product demo. Be sure to partner with sophisticated virtual meeting technology vendors that feature AI-based tools. This could also be true in 2023 and beyond so now is the time to prepare.

Meeting 306

Meeting Social Media Trade Show Technology 306

Smart Meetings

OCTOBER 27, 2023

I love working with our members and designing great event experiences with fantastic speakers and content.” Preparing for the Exam She remembers, “When I first started out, I was a sponge trying to learn as much as possible.” As she prepared for the exam herself, she turned to vendors for many of her questions.

Certification 246

Certification Preparation Sports Speakers 246

ADMEI

DECEMBER 2, 2024

It's no longer just about speakers, presentations, and networking; it's about creating memories that resonate long after exchanging the last business card. Strategic Partnerships : Cultivate relationships with local vendors, which can lead to unique offerings without breaking the bank.

Destination Management 113

Destination Management Incentives Banking Vendor 113

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. Step 2: Prepare for the First Meeting With AV Company. Below are the best ways to prepare for your meeting. Come Prepared with Your Goals. Knowing your budget will allow your vendor to make suggestions that will work best for your goals and your budget.

Vendor 267

Vendor Events Preparation Venue 267

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Do your vendors and venues have emergency plans? Is another expected?

Management 215

Management Destination Management Vendor Certification 215

Smart Meetings

AUGUST 28, 2023

Instead of concentrating on the number of screens you had last year or equipment assignments per room, different questions during the preparation stage may help you find the right, long-term AV provider. Extending the stage or creating a satellite stage would move your speakers much closer to the audience.

Planner 235

Planner Meeting Training Audience 235

Endless Events

MARCH 19, 2020

It’s not the AV company who says, “Hey, here’s a speaker, good luck. Yeah, you need this speaker and I’ll set it up for you,” and you have no idea how it works. “I think one of the things that bug me the most is when presenters aren’t prepared with good audio”, says Will.

Virtual Events 342

Virtual Events Events Speakers Panel 342

Smart Meetings

JULY 24, 2023

Additional considerations should be given to the number of attendees, crowd management, alcohol-related incidents, traffic management, emergency evacuation, and vendor management. Clearly identifying risks enables event planners to develop and implement targeted mitigation strategies. What is the potential of each risk?

Vendor 246

Vendor Communications Communications Social Media 246

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. The Options Are Slim Because You Waited Too Long.

Events 308

Events Vendor Technology Technology 308

Endless Events

MARCH 31, 2021

In this new age of events, planners and vendors alike will have to push for innovation whilst expertly marrying the best aspects of virtual and live. When it comes to entryways at your hybrid venue, you’ll want to look for designated entrances and exits for speakers, staff, and attendees. And can safe food preparation be ensured?

Venue 296

Venue Regulations Audience Networking 296

Smart Meetings

OCTOBER 10, 2023

By being prepared for any last-minute disruptions, you can go into your event confident that you and your team will know how to handle anything thrown at you. Hargrove, however, was prepared with a swift response. But what do you do when something unexpected threatens the flawless experience you’ve worked so hard to create?

Government 239

Government Trade Show Rehearsal Planner 239

Smart Meetings

AUGUST 1, 2022

Now a menu of choices includes streaming, hologram speakers and microphones on each table. People are rethinking their approach and thinking about speakers and audiences they couldn’t include before. Meeting professionals could duplicate, then rinse and repeat set-ups from year-to-year.

Meeting 246

Meeting Technology Technology Event Technology 246

Endless Events

APRIL 27, 2018

One of the top influencers for the industry was TED which forever changed the speaker-audience format worldwide. This will not give you the results you want at best by not preparing you are in for an unpredictable ride. They can draft the goals of the software project and who will talk with potential vendors. You can do better!

Corporate Meeting 209

Corporate Meeting Trends Meeting Entertainment 209

ADMEI

NOVEMBER 22, 2023

How Planning Impacts Perception Hosting a large-scale corporate event is a massive undertaking, coordinating a variety of vendors to bring your brand to life in a way that aligns with your target audience. When check-in lines are long and slow, itineraries are confusing, or vendors are understaffed, guests take note.

Destination Management 193

Destination Management Vendor Events Advertising 193

Endless Events

NOVEMBER 29, 2021

Grip makes it very easy to show interest in other attendees and participating vendors. The platform also features a WYSIWYG editor for preparing participant badges, certificates, and personalized QR codes to implement lead retrieval and attendance tracking. . Albert’s Aha! 6Connex empowers attendee exploration. Albert’s Aha!

Platform 334

Platform Registration Sponsors Events 334

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue.

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

JANUARY 10, 2022

Your options are fully in-person (but be prepared to cancel it or push it out), a hybrid event, or a fully digital event.” “Bringing your events into a community allows for all of your attendees, sponsors, or vendors to play a bigger storyline in your overall event strategy. .” Brandt lays down the facts.

Platform 317

Platform Events Trends Attendee 317

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Add vendor timelines. They’re events that can’t be moved.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Endless Events

SEPTEMBER 12, 2018

If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times. Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. Remember to treat them like partners.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

JULY 26, 2018

Decide on meaningful speakers. We talked in another blog here about the importance of choosing key speakers wisely in order to engage the audience best. But, what we didn’t cover, was how choosing speakers whose values align with the event’s purpose could skyrocket your engagement, contributing to overall event success.

Speakers 185

Speakers Audience Events Event Apps 185

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. If it rains at an outdoor event, will you panic or will you have a tent prepared to shelter guests from the elements? Complicated vendor setup.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

OCTOBER 26, 2018

With challenges like visiting sponsor booths, posting photos with a conference hashtag, answering questions about keynote speakers, and finding attendees who share the same interests, scavenger hunts can be an extremely effective tool in increasing attendee and exhibitor engagement. Answer a multiple choice question about the keynote speaker.

Networking 317

Networking Events Conference Attendee 317

Social Tables

AUGUST 13, 2021

Recruit popular speakers or host TED Talks. Invite philosophers, activists, lecturers, writers, entrepreneurs, and other exciting speakers to visit campus and share their life advice. Provide potential attendees with a biography of the speaker, their accomplishments, and the unique perspective they bring to the table.

Social Media 35

Social Media Events Promotion Online 35

ADMEI

OCTOBER 4, 2023

From location and transportation to schedules and speakers, a multitude of decisions await you in your planning. Events of every size require strategic preparation and skilled partners. Budget & Supplier Management DMCs have established relationships with local vendors and can often negotiate better rates than going direct.

Benefits 153

Benefits Vendor Destination Management Transportation 153

Endless Events

AUGUST 1, 2018

Not preparing for the restroom situation. There are three critical steps: Rather than selling water at each food vendor, have dedicated water stations. Likewise, carbon emissions are reduced if food vendors don’t have to travel as far to get to your music festival. Limited hydration stations. Inadequate safety and security.

Event Apps 209

Event Apps Venue Attendee Sustainability 209

Endless Events

JULY 20, 2018

Then, you have to start scouting the venue, vendors, and speakers, with your eyes set on a specific date. Tell us your favorite tips to prepare for event problems below! This is why it’s important to adopt a long-term strategy so that all essentials are taken care of at least a year before the event.

Trade Show 219

Trade Show Remote Events Sponsors 219

Endless Events

MAY 19, 2020

MPI offers an excellent crisis communications course led by our very own #EventIcons host, Alex Plaxen, that will allow you to create and prepare a crisis communication plan, so in the event a crisis strikes you will be ready. . Everyone at events as a role to play when it comes to crisis communications. Onsite Security Improvements .

Virtual Events 334

Virtual Events Trends Events Communications 334

Convene by PCMA

JANUARY 8, 2025

Reputational Risk Planners should be prepared for increased scrutiny of their event’s environmental practices and possible negative messaging around those that fall short. In the scientific community, for example, potential registrants are opting not to travel to in-person events because of their environmental impact.

Planner 52

Planner Sustainability Site Selection Events 52

MeetingsNet

NOVEMBER 8, 2022

Talk it out with your AV vendor. Tech changes quickly, and speakers may not need as much as you think. Send the presentation slides to attendees before the meeting so they can read along without needing the speaker’s PowerPoint display, suggests Brian Cole, CEO of edgefactory, an event- production firm.

Vendor 121

Vendor Events Contracts Contracts 121

Social Tables

FEBRUARY 1, 2017

When you’re on site for an event, you never know what might happen, because despite months and months of meetings, plans and timelines, some unknown thing will inevitably pop up that you didn’t even dream you needed to prepare for. Take it from us, it never hurts to be over-prepared. But could you have? . Click To Tweet. Can we fix it?

Planner 141

Planner Events Preparation Venue 141

Social Tables

JANUARY 14, 2022

Keep reading to find out how flagship hospitality conferences and hospitality mega-events are preparing to tackle the industry’s most important topics. . Exchanges focus around meeting face-to-face with a wide array of vendors, buyers, and mountain tourism suppliers from around the world. Cvent CONNECT.

Hospitality 158

Hospitality Conference Education Speakers 158

MeetingsNet

MAY 21, 2019

When it comes to planning successful meetings and events abroad, preparation is critical, requiring research, patience, and practice. There are unfamiliar challenges when negotiating and contracting with foreign hotels, convention centers, and other vendors; different cultures to understand; and potential risks to be explored.

Contracts 50

Contracts Contracts Preparation Meeting 50

Social Tables

APRIL 22, 2021

To learn how to be best prepared for any mishaps and ensure that your concert is set up for success from the get-go, keep reading! This could include a stage, speakers, microphones, sound system, lighting, and other audio/visual equipment. Keep your talent comfortable and help them prepare by creating or outfitting a backstage area.

Venue 200

Venue Audience Social Media Insurance 200

Endless Events

NOVEMBER 15, 2019

MPI offers an excellent crisis communications course led by our very own #EventIcons host, Alex Plaxen, that will allow you to create and prepare a crisis communication plan, so in the event a crisis strikes you will be ready. . Everyone at events as a role to play when it comes to crisis communications. Onsite Security Improvements .

Trends 314

Trends Events Communications Communications 314