Smart Meetings

AUGUST 25, 2023

This couldn’t be more true for our profession—especially when large events require months of planning and preparation. A rule of thumb is to provide pertinent details to the venue at least six weeks in advance. Be Transparent with Your Budget On that note, come prepared with a budget.

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Planner Venue Meeting Communications 246

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. The post Urban Venues Seeing Return of Group Business appeared first on Smart Meetings. Planning your return to in-person?

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Venue Telecommunications Retreat Remote 277

Techsytalk

MARCH 21, 2019

So, you have to know how to prepare yourself well and take the best out of these events. However, at the venue, you all have to mingle and be friendly. Prepare well, do the research and go. Of course, tech events are where you get to meet your colleagues and get an insight into what they are currently working on.

Preparation 196

Preparation Social Media Events Benefits 196

Endless Events

JUNE 16, 2021

They’ll find a small and unique venue and source a platform for remote attendees. As you prepare to plan your next event, re-consider the team you have by your side. Even if there’s nothing but a tiny chance that something can go wrong, they’ll have your back. State restrictions mean you have to go hybrid? No problem!

Preparation 207

Preparation Production Virtual Events Vendor 207

Smart Meetings

OCTOBER 26, 2021

Meeting planning always seems to have another trick up its sleeve no matter how prepared you thought you were. How Concerned with Safety Is the Venue? What are the venue’s safety standards? Find out how the venue managed during the height of Covid. What is the Venue’s Cancellation Policy? Where will lines begin?

Regulations 264

Regulations Venue Government Preparation 264

Endless Events

MAY 28, 2021

Make sure you have the right protocols in place and that everyone is well informed about them prior to the events – what can they expect when entering the venue? What is provided by you or the venue? Venues are on your side. What is required from attendees? Additionally, keep in mind the design of the event itself.

Management 334

Management Venue Events Planner 334

Smart Meetings

FEBRUARY 8, 2025

Read More: Los Angeles Turns on ‘Open for Business” Sign While its still too early to have a full picture of the impact of hotel occupancy and transient visits, apart from the Getty Villa in the Pacific Palisades, all of our convention venues, meeting spaces, 259+ member hotels and supporting infrastructure remain open and unaffected.

Tourism 130

Tourism Tourism Events Planner 130

Smart Meetings

MAY 26, 2023

Is the events industry more prepared for a future emergency? We thought this would be a good time to reflect on what the shift means and how all of that forced education will prepare us better for whatever comes next. Are we better or less prepared for whatever next disruption comes to the hospitality industry?

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Meeting Hospitality Preparation Venue 264

Smart Meetings

JULY 7, 2022

We asked Mark Herrera, director of safety and security for International Association of Venue Managers (IAVM), for strategies to improve security at events in light of these ominous statistics. When looking for security or venues, seek out teams with engaged staff. The burden is on planners to make attendees feel safe and secure.

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Training Venue Seminar Regulations 290

Smart Meetings

APRIL 3, 2024

Unique venues for meetings with charm From coast to coast, meeting venues and hotels renovate and debut expanded, redesigned meeting spaces. The two onsite meeting venues, 828-square-foot Livaudais room and 592-square-foot Lafon Room, include AV equipment, flexible setup options and bright natural light.

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Entertainment Venue Retail Networking 246

Smart Meetings

JANUARY 2, 2025

New Orleans is uniquely Built to Host major events, meetings, and conventions, because of our world class venues, culture and walkability.” Mayor Cantrell said the city is prepared for game day and large events. That light will not be dimmed by a single evil act,” he concluded. That person was killed by police on the scene.

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Preparation Culture Venue Meeting 147

Endless Events

APRIL 26, 2019

Often venues will give you discounts and pressure you to use In-House AV but realize this is completely negotiable and you do not need to. Look into hiring outside the venue, a 3rd party AV company is at your event for you, and only you. You should actually hire your AV company before you even sign your venue contract.

Vendor 267

Vendor Events Preparation Venue 267

Smart Meetings

FEBRUARY 3, 2023

Here is a list of questions you may want to ask yourself and your team before planning your next event: Do you have another nearby venue where you could host the event? Should you arrange transportation for attendees to get to another venue, or would you cancel it altogether? How do these impact your plan for severe weather response?

Attendee 246

Attendee Meeting Speakers Communications 246

Smart Meetings

MARCH 22, 2024

It starts off with doing your due diligence with the venue. Planners can work with venues,” he says. If the venue does indeed have a concern, the planner can ask the hotel to do more security sweeps in the hallways while the group is in house.” A quick Google search says there are roughly 5.3 million hotel rooms in the U.S.,

Planner 264

Planner Preparation Venue Attendee 264

Endless Events

OCTOBER 10, 2018

So you have that meeting, the next thing comes up to get prepared for your first meeting. Prepare for Your First Meeting. Obviously, you wanna come prepared. So what I recommend is come prepared to the table with a couple of key pieces of information. First is, your venue. You don’t wanna waste your time.

Vendor 260

Vendor Venue Preparation Meeting 260

Endless Events

OCTOBER 29, 2021

From the first impression your attendees get at your event’s grand entrance to the way they move through the venue, layouts dictate the energy and feel of your entire event. How will your attendees move through the venue? They can test out several safe event layout options and prepare backup solutions.

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Events Audience Planner Event Planning 334

Smart Meetings

OCTOBER 12, 2023

Across the hospitality industry, meetings and large-scale events play a significant role in the success of hotels, restaurants, clubs—really any venue. To help offset some of the planning, it’s important to work closely with event experts and the venue to streamline the experience.

Networking 246

Networking Events Technology Technology 246

Techsytalk

DECEMBER 12, 2016

Choose a Responsible Venue. The venue should provide a safe environment. Scout for the following when determining whether the venue meets safety requirements: Ask the venue administrator for records of the last fire and earthquake inspection. Is there a clear path outside the venue designated for emergency vehicles?

Training 247

Training Events Venue Preparation 247

Smart Meetings

MAY 12, 2022

Armed with this information, you’ll be better prepared to advise planners as you receive detailed information on their ideas and requests for events, games and motivating team-building competitions that can get quite exuberant. Creative Ideas. Read More : Hotel Trends in Recovery With Connection as Driving Force.

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Meeting Trends Planner Attendee 299

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! Hargrove, however, was prepared with a swift response. 29 to Oct 1.

Government 239

Government Trade Show Rehearsal Planner 239

Smart Meetings

SEPTEMBER 12, 2024

When crisis strikes a meeting professional’s host city and hotel, it’s comforting to know that—despite the uncertainty that surrounds unexpected events—the hotel in which you’re hosting your event is well prepared to take on the challenge.

Communications 245

Communications Communications Sustainability Preparation 245

Endless Events

SEPTEMBER 17, 2021

To have a safe event, you need to make preparations in advance and processes in place. When creating a safe event, you need to choose a knowledgeable venue. Make a checklist of questions to ask the staff before booking the venue. Venues should be able to help you answer any concerns you might have.

Events 284

Events Venue Training Attendee 284

The MICE Blog

MARCH 27, 2025

AER partnered with KLM as the main sponsor and chose modern venues that aligned perfectly with its goals. Budget : After the site inspection, AER had the tough choice between impressive but high-priced evening venues. At IMEX Koepelkerk venue was recommended. This turned to be the perfect addition for the gala evening.

Conference 130

Conference Sustainability Tourism Tourism 130

The MICE Blog

JULY 8, 2024

This unique venue was the top choice for the official event opening. That same year, the association ‘Verein Netzwerk Neubad’ was established, and the venue reopened on 1 September 2013. Its architecture sparked many conversations at the Go Sustainable event because it’s not a typical corporate venue.

Sustainability 259

Sustainability Transportation Events Training 259

Smart Meetings

AUGUST 27, 2018

Being transparent about the purpose prepares attendees for getting the most out of your event. Keep the event concise and select a venue that is easily accessible with nearby parking and transport connections. It sounds simple, but often gets overlooked. One way to do this is to make connections ahead of the actual event.

Networking 368

Networking Attendee Social Media Preparation 368

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. A good AV company will help you determine if the venue fits your needs and vision. We’ve seen venue WiFi costs grow astronomically.

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Rehearsal Vendor Events Venue 297

Endless Events

MARCH 9, 2018

After all, you need the skills of a Cirque de Soleil performer to handle venues, schedules, suppliers, and social media all at the same time! These include using the right on-site event management system, discovering the perfect venue, and making sure your goals tie in with your attendees’ goals.

Audience 324

Audience Planner Meeting Booking 324

Smart Meetings

DECEMBER 22, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of, like force majeure clauses and why knowing the difference between an employee and independent contractor is important. Time to Adopt a Barrister Pricing Model?

Contracts 264

Contracts Contracts Events Vendor 264

Smart Meetings

JUNE 5, 2024

If you’re planning an international meeting, these new and renovated venues are calling your name. venue, Convene Sancroft, St. Planners can custom configure the venue’s seven total meeting spaces to accommodate the unique needs of their meeting. The venue’s centerpiece is a 900-person-capacity grand hall.

Meeting 244

Meeting Trade Show Entertainment Venue 244

Endless Events

JUNE 29, 2020

It will take a combined effort in order to restart the event industry, both from the planners and venues, in order to begin hosting in-person events again. Venues will have to mainly focus on key areas to provide a safe environment for event attendees by leveraging contactless solutions. . And will virtual events be the new normal?

Advertising 327

Advertising Events Technology Technology 327

Smart Meetings

NOVEMBER 26, 2024

Rogers and many other convention centers have been thoughtful about accommodations, but Sherrer has been talking to meeting professionals looking to master the finer points in venues not as adapted, and she has one piece of advice: “Start with the lens of empathy.”

Registration 246

Registration Transportation Speakers Contracts 246

Endless Events

SEPTEMBER 22, 2021

Booking major venues and event entertainment is something that should be done as soon as possible. Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Consider booking your AV team prior to your venue.

Vendor 334

Vendor Events Speakers Registration 334

Traveler's Q

APRIL 3, 2023

When it comes to corporate event planning, selecting the right venue is one of the most important decisions you need to make. Not only does the venue need to be able to accommodate your desired number of guests and any audio/visual needs, but it should also reflect the desired mood and atmosphere for your event.

Location 130

Location Venue Insurance Regulations 130

Smart Meetings

OCTOBER 30, 2023

Planners should also be aware of the needs of attendees while preparing their future events, “Attendees have become more protective of their time and have high expectations for that time when they commit to being away from home,” Diem said. They want interaction, not lectures, they want more white space.

Insurance 246

Insurance Meeting Sustainability Hospitality 246

Smart Meetings

SEPTEMBER 21, 2022

Labor shortages are significant factors on the planner and venue side. Georgia International Convention Center successfully achieved Global Biorisk Advisory Council (GBAC) Star Facility Accreditation, reserved for facilities that demonstrate the ability to prepare for, respond to, and recover from bio risk and infectious disease situations.

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Meeting Trends Booking Events 263

Smart Meetings

SEPTEMBER 29, 2023

As she prepared to graduate, she took on a role as a marketing coordinator at a major healthcare company. She provides all event leaders—venues, suppliers, speakers, sponsors, exhibitors, board members and stakeholders—with detailed communication outlining their roles, expectations, a checklist of to-dos and due dates.

Certification 246

Certification Preparation Sponsors Education 246

Endless Events

JULY 9, 2021

By analyzing in-depth each model, and providing a thorough explanation of what it entails, what the venues can look like, and why certain models might make more sense, we believe we are empowering you.

Events 317

Events Production Benefits Preparation 317