Smart Meetings

DECEMBER 22, 2021

That is why he proposed to the board that they produce the chapter’s first virtual event ever, and the group’s first gathering of any kind in two years. Catuogno explained that despite Zoom fatigue, he was going to make the experience festive and compelling by staging it in a virtual world with help from sponsor Allseated ’s exVo 3D tool.

Meeting 264

Meeting Rehearsal Sponsors Virtual Events 264

Smart Meetings

NOVEMBER 28, 2023

RFP and Event Planner Selection When seeking an event planner, providing a detailed and comprehensive Request for Proposal (RFP) is crucial. It also allows the audiovisual team to finalize technical preparations during the rehearsal, ensuring they work with the correct presentation version when the event begins.

Rehearsal 246

Rehearsal Communications Communications Preparation 246

Traveler's Q

MARCH 2, 2023

Will it have sponsors? Working with a corporate event management company Write a very detailed RFP (request for proposal) What even is an RFP? Rehearse speakers if required. Will your event be self-funded? Will it somehow raise money from the attendees? Always plan every budget to have the flexibility for unforeseen costs.

Proposal 130

Proposal Rehearsal Speakers Sponsors 130

Bizzaboo

FEBRUARY 20, 2023

☐ Send invitations and calendar blocks for event rehearsals. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Onboard speakers, sponsors, and partners to the virtual platform.

Conference 98

Conference Sponsors Virtual Events Speakers 98

Social Tables

JUNE 29, 2023

Will the event require sponsors? caterer, decorator, entertainment) Landing sponsors Paying venue and vendor deposits Booking speakers and special guests Beginning/end of ticket sales Final guest count due date Color-code a team calendar or design a dry-erase to-do list to create a visual planning guide. How much will they cost?

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Convene by PCMA

AUGUST 20, 2024

Citing a list of pros and cons, Nguyen proposed that for smaller gatherings it’s worth doing away with badges, not only to reduce costs and waste but to encourage a more natural flow of conversation. Since it is an industry norm, it’s easy to never question the necessity of it. Plus, on-site registration process takes a lot of effort.”

Panel 96

Panel Speakers Events Conference 96

Eventtia

OCTOBER 9, 2023

Reach out to potential partners and influencers with a clear and enticing proposal. Ensure you get high-resolution logos from your sponsors and seamlessly integrate them into your marketing materials, celebrating the partnership. Conduct training and final rehearsals: Conduct a final rehearsal to simulate the event day.

Event Planning 88

Event Planning Registration Retail Social Media 88