Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. She suggested utilizing free trial periods and asking vendors to build out your event as a sample.

Vendor 246

Vendor Meeting Planner Events 246

Smart Meetings

APRIL 15, 2022

Additionally, a Vendor Marketplace integrated into the Cvent Supplier Network that has become a major source for RFP delivery, will allow meeting planners to browse vendors and send requests for information (RFIs) for everything from A/V and production to health and safety providers.

Meeting 264

Meeting Vendor Platform Proposal 264

Smart Meetings

OCTOBER 23, 2023

Read More : Hospitality and Humanity Meet to Solve Hotel Staffing Crisis When hotels do respond, they often omit information in their proposals and contracts that had been discussed, information that is critical in the buyer’s decision-making process. An important shift will need to be “hotels need to re-staff,” Edwards states.

Meeting 264

Meeting Proposal Contracts Contracts 264

Smart Meetings

JUNE 15, 2024

Reposite , an AI-powered supplier-sourcing platform, streamlines the planning process with a curated database of more than 35,000 group-friendly offerings, robust request for proposal (RFP) creation tools, and AI-powered quote matching solutions.

Registration 264

Registration Meeting Proposal Trade Show 264

Smart Meetings

JUNE 28, 2022

The process for creating a request for proposal (RFP) has wildly changed now that virtual and hybrid events are regularly in our repertoire. Vendor Support. Will you have the vendor support you need? Finally, take an honest look at the sales process of each vendor you’re reviewing.

Technology 264

Technology Technology Event Apps Social Media 264

Social Tables

FEBRUARY 28, 2017

Here are our top 3 best practices for finding local vendors: Instagram. Keep tabs of your finds by following the accounts and, as a back up, add the names to an excel spreadsheet with notes as to why you thought this vendor was a good fit for your next event. Fortunately, we’ve got your back. Don’t get lost though! Local Markets.

Vendor 113

Vendor Proposal Certification Insurance 113

ADMEI

AUGUST 9, 2024

As a Destination Management Company (DMC), integrating technology into your proposal writing, event planning, and execution processes is an important tool in making your events successful. Different technologies can enhance the event experience for your clients and vendors in many ways, both big and small.

Technology 199

Technology Technology Proposal Event Technology 199

Endless Events

MAY 20, 2022

The best way to get an estimate is to start calling vendors and building your event RFP. Include them in your proposal. After all, hybrid events have numerous manifestations; from studio events to hub-spoke and synchronous to asynchronous hybrid events. Main Hybrid Event Budget Items.

Social Media 348

Social Media Virtual Events Audience Events 348

Smart Meetings

MAY 18, 2023

In states with proposed legislation, he suggested a different approach. This may mean starting early to get more vendors vetted but could result in more meaningful interactions. “It hurts businesses and hotels and doesn’t benefit to put a stranglehold on them for something they can’t control. Curate a diverse supplier list.

Trade Show 246

Trade Show Panel Proposal Banking 246

Smart Meetings

DECEMBER 22, 2021

That is why he proposed to the board that they produce the chapter’s first virtual event ever, and the group’s first gathering of any kind in two years. First, he secured the date with the wine vendor, who helped keep costs down by shipping boxes with miniature bottles.

Meeting 264

Meeting Rehearsal Sponsors Virtual Events 264

Motivation Excellence

APRIL 12, 2024

They are the perfect setting to gather top performing sales members, with highly valued vendor partners, loyal distributors and the executive team. Travel experiences work extremely well as the reward vehicle for incentive programs.

Incentives 182

Incentives Travel Travel Proposal 182

Endless Events

OCTOBER 24, 2018

So what I want to do is talk to you a little bit how you can save money when it comes to that hotel wifi and for your events and how you can get by making sure you’re getting exactly what you need for the right price and that you’re not forced, again, into any conversations where you have to choose one vendor just to save $30,000, right?

Vendor 222

Vendor Trade Show Venue Conference 222

Smart Meetings

SEPTEMBER 14, 2023

Hopefully, this will act as a steppingstone for strategic conversations with suppliers and vendors. Read More : Cooking Up Culinary Excellence Step 3: Sourcing and Vendor Profile This is where the holistic nature of the process comes to the forefront.

Conference 246

Conference Site Selection Logistics Contracts 246

Endless Events

OCTOBER 9, 2019

So what I’m proposing though is instead of having your front entrance, once they go past registration, everything to walk straight into your exhibit hall. And what they do is they put two vendors on each wall, one on one side and the other on the other side. Sometimes it’s a meal room they walk into immediately.

Attendee 278

Attendee Events Registration Conference 278

Social Tables

APRIL 13, 2021

Talk through the logistics of catering an outdoor event with your vendor and make sure they have experience running events outdoors. If you choose great vendors who have experience with outdoor events, they can help guide you and explain what equipment you need for their piece of the puzzle. Hire a caterer.

Events 200

Events Vendor Event Planning Logistics 200

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors.

Contracts 204

Contracts Contracts Vendor Events 204

Traveler's Q

FEBRUARY 16, 2023

Conclusion Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post Planning a Destination Wedding appeared first on Traveler's Q. Within 1 to 2 weeks Pick up your dress/tux Confirm your travel plans Ensure you have the proper cash (in the right currency!)

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

MeetingsNet

APRIL 4, 2024

Send it along to your outside audiovisual company and let them red-line it and change some of the proposed terms to make them more favorable for you. Find out what those minimums are before signing and prepare to negotiate them, or they might be too onerous for your outside vendor to meet. • They deal with these things all the time.”

Contracts 98

Contracts Contracts Venue Vendor 98

Social Tables

MAY 6, 2019

Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Make sure you have a wide variety of vendors on your list that fit every budget and style. Clients, vendors, event space managers. Now that’s above and beyond.

Vendor 134

Vendor Contracts Contracts Planner 134

Endless Events

FEBRUARY 6, 2023

You might be surprised at what the potential cost savings might be.” And as Will shares, finding a new vendor isn’t a quick fix either. I shared my world-famous request for a proposal (RFP) back in the day. I think this transparency is important because your vendors are experts too. No,” he says.

Contracts 177

Contracts Contracts Events Vendor 177

Conferences that Work

JUNE 3, 2024

They originated in a book by Charles Darwin, “The Expression of the Emotions in Man and Animals,” which proposed that humans evolved certain facial movements from ancient animals. Postscript My sharing of the above information upset at least one technology vendor that claims to provide useful facial analysis at events.

Publishing 139

Publishing Technology Technology Proposal 139

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Pro planners are constantly on the lookout for exciting new event venues, vendor options, potential suppliers, and other resources. A keen eye is required for event planners who want to remain competitive.

Planner 145

Planner Vendor Certification Event Planning 145

Endless Events

MARCH 22, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! 10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. We will break them down live on air showing you the good, the bad and the ugly. Beware of Free Internet Services .

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Eventtia

NOVEMBER 10, 2023

Vendor evaluation Create a list of potential software vendors that offer solutions meeting your criteria. Investigate each vendor’s reputation, customer reviews, and client references to assess their reliability and performance. Discover how Eventtia compares with other event management software vendors.

Management 117

Management Registration Vendor Automation 117

Endless Events

MARCH 12, 2020

Can you beat this vendor? So I have a template in which I send our RFP, request for proposal out. And I might think I need something but you’re the expert, and that’s why I work with a handful of selected trusted supplier partners, vendors” Nick’s Take. How does the quoting process work?

Events 289

Events Logistics Vendor Proposal 289

Social Tables

MAY 30, 2019

To give you an idea of how much is appropriate, children’s party entertainers usually expect $15-$20 in tips each while wedding vendors like chefs often see anywhere from $50 to $100 an event, on average. Prepare tip envelopes for party entertainers and staff. Place catering orders (if you’re not working with a chef).

Venue 199

Venue Entertainment Preparation Event Planning 199

Social Tables

APRIL 17, 2019

Event professionals who responded to our survey proposed solutions including private group check-in versus lobby check-in, digital check-in to ensure rapidity, and even assigning arrival times in tiers or waves. 72% of event professionals believe most properties are best suited for a particular type of customer or event. The takeaway?

Proposal 149

Proposal Communications Communications Planner 149

Endless Events

JUNE 9, 2022

Nick points out that not all suppliers or vendors are interested in doing business in person. If they expect you to take weeks to put together their proposal and not give you 60 minutes of their time to present it online, it tells you a lot about the way that they’re running their business.”

Online 177

Online Education Proposal Platform 177

Endless Events

AUGUST 9, 2019

When you hit the rigging section, make sure you ask your vendor for a diagram or plot. Don’t shy away on saying that this is what you expect, you see what’s being presented, and you won’t accept anything less than what’s being proposed. Ask For a Rigging Diagram.

Proposal 184

Proposal Contracts Contracts Vendor 184

Convene by PCMA

JULY 13, 2023

No problem—your Greater Lansing CVB sales manager will help distribute your RFP to local hotels and respond directly to you with availability and proposals. The CVB can also provide maps, custom websites, vendor referrals, welcome messages from city officials, recommendations for offsite functions and much more.

Meeting 98

Meeting Proposal Vendor Registration 98

Social Tables

MAY 14, 2019

Planners can compare venues, filter results based on event specifics, and even submit eRFPs (electronic request for proposal). When you have your list of finalists in hand you’ll have to submit a request for proposal to most of them (especially hotels!) In most cases, the details of the proposal aren’t set in stone.

SEO 141

SEO Proposal Sponsors Events 141

Convene by PCMA

AUGUST 18, 2021

The National Institute of Standards and Technology (NIST) has conducted studies into AI bias, including its Face Recognition Vendor Test (FRVT) program , which in 2019 evaluated 189 software algorithms from 99 developers and reached “alarming conclusions,” according to weforum.org.

Automation 115

Automation Proposal Sponsors Website 115

Traveler's Q

NOVEMBER 2, 2023

Use Event Technology to Engage Your Sponsors and Vendors Utilizing event technology can go a long way in engaging not just attendees, but also sponsors and vendors. By utilizing tools such as event registration software, organizers can track the attendance and engagement of sponsors and vendors.

Event Technology 130

Event Technology Technology Technology Social Media 130

Eventtia

NOVEMBER 10, 2023

Vendor evaluation Create a list of potential software vendors that offer solutions meeting your criteria. Investigate each vendor’s reputation, customer reviews, and client references to assess their reliability and performance. Discover how Eventtia compares with other event management software vendors.

Management 96

Management Registration Vendor Automation 96

Social Tables

APRIL 22, 2021

As you speak with vendors, talent, and the venue to determine your equipment needs, make sure to ask how long they will need for setup and breakdown, and whether they need access to power, a loading dock, or any other special access. If your venue is outdoors, make sure that you have a way to protect the equipment from the elements.

Venue 200

Venue Audience Social Media Insurance 200

Motivation Excellence

AUGUST 9, 2019

To come to an agreement on a very important proposal. What’s the proposal about? For example: Attendees share why the choice of vendor matters to his/her department (10 mins) Brainstorm 3 pros and 3 cons for Vendor X and Vendor Y (20 mins) Come to a 60% majority on a vendor decision or set a date for a final vote (10 mins).

Management 130

Management Meeting Vendor Proposal 130

Travel Daily Media

JULY 17, 2024

Having researched a total of 15 vendors and receiving proposals from five, RMS Cloud had the best functionality at the most competitive price point. “As As an event destination, we have a unique set of challenges.

Automation 84

Automation Booking Proposal Sports 84