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Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Consider the following categories of potential risks in your event planning: Regulations : Are there local or federal regulations that may impact an aspect of your event?
You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Can you tell me about your largest group or event?
Transparency is an asset when negotiating with vendors Incentive packages have greatly improved over the years in both quality and customization. Using transparency in your negotiation process isn’t just appropriate, it is often expected, as many vendors offer a surprising amount of flexibility.
The post “Travel is at a crossroads: It can either become more sustainable via innovation – or be forced to take action via crises and regulation” appeared first on TD (Travel Daily Media) Travel Daily. This represents a growing share of consumers that are eager to act on sustainable travel.
COVID-19 cases are rising, rules and regulations around COVID-19 compliance for events are changing every month, and now, in-person events are getting canceled left and right all over again. As someone who’s been traveling for years, I’ve been playing that game for a long time.”
We’ve got personal first and last names of executives, titles, email addresses, phone numbers, personal cell phone numbers, travel itineraries, hotel reservations. The bill would also make it a crime for senior executives to lie to the agency regarding privacy standards, and would empower state attorneys to enforce regulations. .
Will the area be busy in general due to holiday travel? Ignoring local policies and regulations Rules and regulations can vary from town to town and city to city. Event planners who fail to research local policies, regulations, and restrictions could end up paying expensive fees for violating policies.
We’ve got personal first and last names of executives, titles, email addresses, phone numbers, personal cell phone numbers, travel itineraries, hotel reservations. The bill would also make it a crime for senior executives to lie to the agency regarding privacy standards, and would empower state attorneys to enforce regulations. .
In the last few years (and especially after the pandemic), travel trends have dramatically shifted and multiple studies prove it. TripAdvisor‘s “Travel in 2022: A Look Ahead” Report. Moreover, half of Gen Z respondents said they want to get out of their comfort zone and crave a sense of risk and excitement while traveling.
For example, invite members of the community to travel the world via their tastebuds as they explore delicious cultural cuisines. Market the event on social media , create online event pages, send invitations, and ask participating vendors to promote it as well. . Organize a cultural food festival.
Business travel inherently puts some level of stress on a traveler. The more someone travels for business, the more their health risks can increase. Duty of care encompasses both the legal and moral responsibility of organizations to care for their employees when traveling.
Airlines know that business travelers often have to travel right away, so they charge higher prices right before a flight because they know these travelers can afford it. In addition, you can use different ways to practice price differentiation as long as you stick to legal regulations about how you target different groups.
Flight consolidators are brokers that book airline seats in bulk at discount rates and then resell them to travel agencies. Most of the large consolidators appeared in the 1970-1980s when airlines had more seats than they could ever sell via travel retailers. In any case, travel agents get a good margin to earn money.
A well-structured B2B travel platform is no longer just a “nice-to-have.” ” It has become an integral tool, ensuring the travelers’ comfort and the operations’ cost-effectiveness and efficiency. Corporate travel management comes with its unique set of needs and challenges. Legacy GDS limitations.
Health and safety a priority, but you need to host an event or replan an event, perhaps an exclusive retreat or small meetings outside your home country for your business or looking to plan your client’s high-end luxury stay for individual travel (FIT). So what options do you have left? Well, you’re in luck.
Vendor Marketplace. This sourcing directory can help event planners find vendors for all aspects of their events, from A/V to lighting to catering. The tool allows vendors to build a custom listing to showcase all of the capabilities, and vendors can begin receiving requests as soon as their listing is active.
As if the world of travel distribution wasn’t complicated by itself, the topic of the travel agency accreditation is another kind of beast. Organizations like IATA, ARC, CLIA, or CCRA issue special codes to travel agencies that come with access to special capabilities and perks. What is Travel Agency Accreditation?
The post Raising Standards and Championing Sustainability for HoReCa appeared first on TD (Travel Daily Media) Brand TD. At THAIFEX – HOREC Asia , HoReCa businesses can discover innovative approaches to reducing food waste, source items made of natural materials and find vendors to source locally and sustainably.
The certification is meant to provide planners with a strong understanding of the rules and regulations surrounding government meetings, and to “increase the exposure/importance of the government market” within the events industry. GTP: Global Travel Professional What Is GTP Certification? Learn more: CGMP 5. Be a good communicator.
It happens every time travelers book a flight. Introduced to facilitate the exchange of booking information between airlines, PNRs have become an important component of the travel industry. Introduced to facilitate the exchange of booking information between airlines, PNRs have become an important component of the travel industry.
Reading Time: 7 minutes Air travelers who are excited to travel after months of restrictions have encountered pilot shortages, inclement weather, and oversold or canceled flights resulting in travel disruptions. There have also been challenges at the ticket counters as agents try to keep up with accommodations for air travelers.
Whether you are planning corporate travel, an international conference or congress or an incentive travel for your team, partnering with a DMC will make a huge difference. DMCs have relationships with local vendors and service providers so they can get better rates for venues, accommodations, transportation and other services.
Fewer Safety Regulations Fireworks and laser light shows have more safety regulations associated with their productions and are limited to where they can take place. Commercial Drone Regulations National drone laws were updated as recently as 2020 and published in the 2020 Code of Federal Regulations (CFR). (
If you operate a travel business, you most likely deal with multinational customers, and it’s crucial for you to localize your content and services and make them more understandable. And not only does it adapt the menus, but also advertising campaigns, website pages, and entire business plans to attract local foodies. And it works.
This is important to meeting professionals, as some clients require emissions documentation from meetings and travel as part of their ESG goals, or as a regulated reporting requirement. Documentation is key for sustainability claims. Sustainability reporting is far from universal, but you should expect it to grow rapidly.
Legal Compliance: Regulatory bodies often require event organizers to conduct safety and security audits to ensure compliance with laws and regulations. Failure to provide a safe environment or neglecting to comply with regulations can result in lawsuits, fines, and potential loss of business.
Whether you are planning corporate travel, an international conference or congress or an incentive travel for your team, partnering with a DMC will make a huge difference. DMCs have relationships with local vendors and service providers so they can get better rates for venues, accommodations, transportation and other services.
It is important to also consider the lead time needed for vendors, sponsors, speakers, and attendees. Remember to make the rules clear, follow legal regulations, and promote your contest or giveaway through various channels such as email, social media, or online ads to reach a wider audience.
Later on, we’ll look at the regulating standards and talk about offsetting programs. On the other hand, many airlines offer their customers (both individual and corporate travelers) an opportunity to make up for their flights. Carbon offset regulations in aviation. Here’s what they contain.
Complying with complex and constantly changing regulations. Compliance with regulations such as PCI, PSD2 , SCA, or 3DS may be overwhelming for independent hotels, and having to deal with requirements when you have limited resources and infrastructure seems like a battle already lost. Going with the booking engine of the same vendor.
And most importantly, emotionally intelligent leaders can use social skills, empathy, and self-awareness to motivate others and self-regulate when stress levels peak. New laws, updated regulations, revised policies, industry standards and best practices, and new techniques also impact how businesses operate.
In 2012, IATA revolutionized flight distribution connectivity by introducing New Distribution Capability (NDC) – a standard for displaying rich airline content on online travel websites. Most HTNG standards are developed using specs by OpenTravel Alliance, which powers the API development in hospitality and travel overall.
Inflation, labor shortages, increased travel costs, and supply chain issues are driving forces for cost containment. venue space, accommodation needs, food and beverage, transportation, travel, etc.), Consider factors such as skilled versus outsourced labor, local vendors, what’s in season, etc. 2 Inflation and Rising Costs.
According to the 2020 Lodging Technology Study , 72 percent of travelers are likely to return to a property that offers the technology they want (and customer retention is what YOU, the hotelier, want, isn’t it?). Self-service opportunities are highly appreciated by most travelers. Vendor database and customer profiles.
A leading global distribution system in North America, Sabre leverages the content from airlines, hotels, car rentals, and other travel suppliers across the world. Instead of connecting with thousands of vendors separately, an online booking platform can integrate with just one GDS — and tap into the almost exhaustless source of information.
DMCs can create bespoke travel experiences, offer local knowledge, simplify logistical nightmares and inject creativity and innovation into event planning. They also offer personalised services that make business travel and transportation easier and more efficient with innovative technology.
That information is protected by privacy regulations and laws, making transparency essential. Swag bags created with an intent to eliminate excess materials or trash promote environmental sustainability and minimize excess bulk for participants when traveling. Ask vendors and supplier partners about inclusion policies and practices.
Others need to be in a destination on time and will pay any price to travel on a specific day. For example, for customers of a travel management company (TMC). Using the NDC standard , aggregators and travel agencies will be able to communicate with airlines’ DPEs. DPE Generated Price. How close is the future?
In practice, the event project management process will need to consider various elements: budgeting, scheduling, securing sponsorships, confirming speakers/talents/presenters, coordinating travel arrangements and accommodations, catering, and more. Also, are there any local regulations you’ll have to abide by?
Gather relevant information, understand the event landscape, explore similar events, study their successes and challenges, and examine various aspects such as venue options, potential sponsors, and vendors. Travel and accommodation: Attendees and speakers will be responsible for their travel and accommodation arrangements.
However, virtual events offer the ability for organizers to invite speakers, talents, and attendees from halfway across the world without having to worry about travel and accommodation costs. Make sure the venue of your choice has conformed to the applicable health and safety regulations in your area (local, state, and federal).
Local Expertise DMCs have an in-depth understanding of the local culture, regulations, and venues. In short all your travel is taken care of by the DMC you work with. We manage all aspects of event planning, from logistics to vendor coordination, to provide a seamless experience.
Soon enough, however, many event organizers realized the unique benefits of virtual events over their physical counterparts, especially in regards to the ability to attract attendees from all around the world without having to worry about accommodations and travel arrangements. The same also applies to your talents/speakers.
Soon enough, both event planners and attendees understood the unique benefits of virtual events over their in-person counterparts: it’s cheaper to host (and typically the registration fees are also cheaper for participants), faster to organize, and you don’t have to worry about travel arrangements and accommodations. Start early.
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