This site uses cookies to improve your experience. To help us insure we adhere to various privacy regulations, please select your country/region of residence. If you do not select a country, we will assume you are from the United States. Select your Cookie Settings or view our Privacy Policy and Terms of Use.
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Used for the proper function of the website
Used for monitoring website traffic and interactions
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Strictly Necessary: Used for the proper function of the website
Performance/Analytics: Used for monitoring website traffic and interactions
6 Wrong Sponsors. On the contrary; the digital world offers endless new possibilities for planners to promote their sponsors and for sponsors to get potential leads from the virtual experience. But one of the biggest virtual event mistakes lies in the choice of sponsors. 8 Not Rehearsing. What did they enjoy most?
Disregarding Rehearsals. It’s doubtful that any event professional would neglect to rehearse the aspects inherent to the in-person facet. Opting For The Wrong Sponsors. The importance of sponsors can’t be overstated, but rushing to choose anyone that’ll have you isn’t the best way to go about it.
She schedules rehearsals with the speakers two weeks in advance to check their audio, their internet, make any suggestions about the background, walk them through the features. So yeah, rehearsals are important” Production Value. As opposed to free socialmedia days and things like that.
Do you want an expo hall or sponsor type of experience? If you record the whole thing and then make it available on your website and socialmedia channels, people will keep coming back to it if they didn’t attend when it was happening. Which one would fit your event best? Do you want small group interactions/breakout rooms?
“So let’s start with the first one, which might be that let’s say, for example, you had rehearsals until midnight. “Rather than having the same crew running the award ceremony that night, look for opportunities to say, “Hey, we’re not going to rehearse that until three o’clock that afternoon anyway.”
Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day. Whether hosting a live, virtual, or hybrid event, rehearsing is an important part of the planning process, especially when digital technology or media are involved.
Pre-record sponsor remarks, then the moderator manages the time of everyone else. Record prep call – use those recorded snippets for socialmedia marketing for live event! I like giving the first question so they will be comfortable AND the last question, that can be recorded and edited into a socialmedia snack.
☐ Send invitations and calendar blocks for event rehearsals. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Onboard speakers, sponsors, and partners to the virtual platform.
Will the event require sponsors? caterer, decorator, entertainment) Landing sponsors Paying venue and vendor deposits Booking speakers and special guests Beginning/end of ticket sales Final guest count due date Color-code a team calendar or design a dry-erase to-do list to create a visual planning guide. How much will they cost?
Adding your venue’s socialmedia icons and online booking link is also mighty handy, as well as perhaps a photo for those that met you recently. Consider sponsoring a charity event, serving on a non-profit board or donating your venue space for a meaningful event in your community. They can read the packet. ” 16.
Agree upon the KPIs to track the event’s performance, including customer footfall, socialmedia mentions, number of sales, and more. In retail, you can plan teaser ads, socialmedia campaigns, or influencer partnerships. Event Social Profiles: Set up or adapt socialmedia profiles for your event.
For example, add some of that expo flair to some of the seminar rooms — not necessarily sponsors selling things, but making it an engaging concept, maybe using the sponsor’s technology or something like that [during the session]. What I’d really like to see is more of an engaging classroom setting, not traditional classrooms.
More exposure and more potential attendees in a hybrid event will translate into a higher perceived value for your event in the eyes of potential sponsors. Meaning, you’ll have better chances of securing good sponsors. Rehearse and test the content over and over again. Better engagement rate.
A few points to look at would be: income, revenue, number of attendees, socialmedia impressions, etc. Once you’ve come up with a solid concept and theme, it’s time to bring your idea to a sponsor. Use your socialmedia , utilize socialmedia trends and influencers to get the word out on your event.
☐ Send invitations and calendar blocks for event rehearsals. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Onboard speakers, sponsors, and partners to the virtual platform.
Gather relevant information, understand the event landscape, explore similar events, study their successes and challenges, and examine various aspects such as venue options, potential sponsors, and vendors. Step 2: Define Event Objectives and Goals You have a purpose or a goal you want to achieve with this event.
Delight attendees and sponsors with insightful recommendations for opportunities they would have missed on their own. Share curated content snippets via socialmedia during the event to grow your audience. Schedule rehearsals. Do sponsor placements appear where they should? Participate in related breakout sessions?
Locking in keynote speakers & sponsors A great keynote speaker can elevate your event from good to unforgettable. While securing speakers, its also the perfect time to lock in event sponsors. Offer branding placements, speaking opportunities, or exclusive activations to attract sponsors who want to connect with your audience.
The best platforms include: Live polls and moderated Q&A sessions for instant feedback Interactive chat features for attendee networking Socialmedia integration to expand reach Gamification elements that boost participation These tools need to work together as one unit.
Final Preparations and Rehearsals : Check every detail against your plan, have backup solutions for any hiccups, and run rehearsals to make sure everything runs smoothly. Socialmedia engagement: How much buzz did your event generate online? Tease the event on socialmedia. Now, lets get specific.
We organize all of the trending information in your field so you don't have to. Join 10,000+ users and stay up to date on the latest articles your peers are reading.
You know about us, now we want to get to know you!
Let's personalize your content
Let's get even more personalized
We recognize your account from another site in our network, please click 'Send Email' below to continue with verifying your account and setting a password.
Let's personalize your content