Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Construction delays at America’s Center Convention Complex in St.

Logistics 314

Logistics Vendor Education Trade Show 314

Endless Events

JULY 26, 2019

Often though, we don’t give the same attention to your vendors, exhibitors and event staff, but it’s critical to keep them in mind. However, with some planning and a great WiFi vendor, this is easily preventable. . There are a lot of questions you should be asking so be sure to write them down and ask your vendor! .

Vendor 282

Vendor Events Venue Contracts 282

Smart Meetings

MAY 31, 2022

For instance, if a meeting includes an awards ceremony or appreciation dinner, send the awards to recipients attending remotely in advance and have them pre-record acceptance speeches holding the award or ask them to upload photos so everyone can see all the recipients with their honors.

Meeting 306

Meeting Social Media Trade Show Technology 306

Bizzaboo

JANUARY 6, 2025

From selecting the right vendors to managing on-site operations, every detail plays a vital role in delivering a smooth and impactful conference. Heres what you need to focus on: Vendor Management: Select reliable vendors for catering, audiovisual equipment, and other conference management services, and establish clear communication channels.

Conference 105

Conference Management Automation Social Media 105

Endless Events

JULY 20, 2018

Then, you have to start scouting the venue, vendors, and speakers, with your eyes set on a specific date. Communication lines should always be kept open, especially if you have contractors and remote staff on your side. It all starts with goal setting and the establishment of a rough draft budget. But that’s just the first phase.

Trade Show 219

Trade Show Remote Events Sponsors 219

Endless Events

SEPTEMBER 7, 2021

It’s going to be varied because some of our corporate clients have fully committed to remote. And that’s also in alignment with our vendors, with our partnerships. Our vendors understand that we expect them to be ready to open the doors to the in-person experience. And maybe a little bit of that hybrid.

Virtual Events 313

Virtual Events Vendor Speakers Prospect 313

Endless Events

NOVEMBER 30, 2021

And one of the things that came out of these debriefs is the realization of the reach vendors could possibly have. We’ve always kept vendors out of the virtual space because we couldn’t figure out how that would monetize for them.” So yes, these things will keep pushing virtual to be a thing.

Production 316

Production Virtual Events Audience Online 316

Smart Meetings

OCTOBER 12, 2023

Although many things have changed over the past few years with many people shifting to remote or virtual events and more reliance on technology, one thing remained unchanged: people are social beings and nothing can replace the face-to-face experience of attending an event in person.

Networking 246

Networking Events Technology Technology 246

Endless Events

JUNE 16, 2021

Who wants to sit through hours of platform demos, sourcing studios, and finding individual vendors for each moving part of a virtual event? They’ll find a small and unique venue and source a platform for remote attendees. Especially after a brief yet joyous return to hybrid and live experiences? They’ve Got Your Back.

Preparation 207

Preparation Production Virtual Events Vendor 207

Smart Meetings

AUGUST 28, 2023

Read More : 10 Questions to Ask a Potential Event Vendor Your AV provider’s technicians will be interacting with your staff, your presenters and your audience. It also can be achieved with remote speakers, which meeting planners can leverage to save on fees, travel and lodging. Surprises only work well at birthday parties.

Planner 235

Planner Meeting Training Audience 235

Smart Meetings

JUNE 15, 2024

Thousands of event professionals and leading third-party planners already rely on Reposite for their vendor sourcing needs and now they will be part of Cvent’s supplier discovery and coordination engine that sources more than $16 billion in 2023. That way the meeting professional doesn’t have to manage each event personally.

Registration 264

Registration Meeting Proposal Trade Show 264

Smart Meetings

APRIL 10, 2023

On the other hand, many hotels, venues and vendors that we have worked with are understaffed as a result of the pandemic,” said Ramos. “We I work completely remote, and you need to be able to use Microsoft Office, Outlook, Teams, Adobe, Doodle Poll, etc. Today’s society, it has become a standard to learn PC and Mac functions.

Meeting 236

Meeting Social Media Incentives Planner 236

Motivation Excellence

MAY 24, 2019

Someone’s always muted, and they don’t realize it, and inevitably there’s one person who can’t find the bridge, but, love them or hate them, conference calls and remote meetings are a necessary evil in today’s remote work culture. And those obstacles are just the tip of the iceberg. Set Strict Rules.

Conference 130

Conference Remote Vendor Communications 130

Endless Events

NOVEMBER 29, 2021

Grip makes it very easy to show interest in other attendees and participating vendors. A note to planners : There is currently no strong solution native to the platform for 1:1 or group video meetings to take place to connect a remote and in-person audience. EXVO is the event platform that makes a remote world feel closer.

Platform 334

Platform Registration Sponsors Events 334

Endless Events

MARCH 28, 2018

If you want a city vibe, skip remote locations and vice versa. Typically when you’re choosing a venue, associates would require you to use their vendors (check out our guide to remove AV restrictions here ). Sometimes with an outdoor venue, you have flexibility and freedom to use any vendor you may like. What To Take Away.

Venue 241

Venue Trends Events Location 241

Endless Events

MARCH 19, 2020

I can’t tell you how many people are like, “Yeah, could we make it sort of as a show floor and people can click on it and go ‘visit’ vendors?” “I think we’re about to see a revolution in remote speakers. ” I’m like, “Do you want to do that? Would you do that at an event?”

Virtual Events 342

Virtual Events Events Speakers Panel 342

Convene by PCMA

NOVEMBER 18, 2022

For many associations, vendor relationships are valuable in augmenting staff resources, making technological advances, and even generating financial gain. For others, a vendor relationship enhances strategic and creative thinking. However, many associations recognized the value of vendor relationships well before the pandemic.

Vendor 52

Vendor Advertising Fashion Communications 52

Endless Events

SEPTEMBER 13, 2021

You can use your fingers to do things and you don’t need your remotes.” “There are a lot of people and event vendors who say that they hope virtual events will go away. With that, I can augment even the space I utilize. And I have a Horizons workplace. You can type on your keyboard, you can type in the air.

Events 309

Events Virtual Events Technology Technology 309

Endless Events

MAY 19, 2020

The technology is already there to plan remotely. You can virtually hold staff and vendor meetings virtually with tools like Zoom and handle daily communications through Slack. Site Visits . You can do a lot of pre-planning by just going to venues sites. But it doesn’t just stop at site visits! . Collaborating in a Virtual World.

Virtual Events 334

Virtual Events Trends Events Communications 334

Endless Events

MAY 24, 2019

Event planners work with a lot of private data from attendees and vendors. Remote workers often use a VPN to allow access to the company network securely. Secure Network – Any Wi-Fi network, home, business, event and otherwise that has security measures in place to protect users against hackers and data breaches.

Planner 321

Planner Events Networking Website 321

Endless Events

MAY 27, 2019

For example, a vendor that might be considered small at IMEX America might be much larger out here, so they might have a bigger market share, and vice versa, which I think has been really, really interesting just seeing from I think a marketing perspective as well.” I love any opportunity that we get a chance to do that.”

Registration 214

Registration Events Technology Technology 214

Smart Meetings

DECEMBER 22, 2021

First, he secured the date with the wine vendor, who helped keep costs down by shipping boxes with miniature bottles. He designed a virtual wine tasting and networking experience that led attendees from as far away as Atlanta on a journey through an interactive space to learn about the spirits, the cause and each other.

Meeting 264

Meeting Rehearsal Sponsors Virtual Events 264

Endless Events

MARCH 30, 2020

And be able to bring in some graphics on the screen, a lower third like you see on the news, flash the PowerPoint up, play a video, all of that can be done in-office or even remotely and then sent to the live stream with without really breaking the bank”, Andrew explains. Budgeting Virtual Events. You can actually do a mix of those.

Virtual Events 265

Virtual Events Events Platform Sponsors 265

Endless Events

MARCH 15, 2019

Hybrid events are events such as conferences and meetings that have both a physical event and a remote component where attendees can be a part of the event virtually. Most importantly sincerely thank your attendees, your vendors and any partners involved in your event. Hybrid Events. These events are quickly gaining traction.

Trends 314

Trends Automation Events Technology 314

MeetingsNet

NOVEMBER 8, 2022

Talk it out with your AV vendor. It’s pretty tough to serve that particular element remotely.”. Get quotes from multiple AV vendors. Don’t just accept that you must use the in-house AV vendor ; ask if the venue’s in-house vendor contract is on an exclusive or preferred basis. Tried-and-True AV/Event-Tech Cost Cuts.

Vendor 121

Vendor Events Contracts Contracts 121

Endless Events

JUNE 9, 2022

Nick points out that not all suppliers or vendors are interested in doing business in person. The ones that thrive remotely. First, you have a low-pressure virtual environment to ease into it and then in person, you can solidify your supplier relationships. Not All Event Profs Are Extroverted.

Online 177

Online Education Proposal Remote 177

Endless Events

NOVEMBER 15, 2019

The technology is already there to plan remotely. You can virtually hold staff and vendor meetings virtually with tools like Zoom and handle daily communications through Slack. . 2020 Event Trends: Plan Events Virtually. Site Visits . You can do a lot of pre-planning by just going to venues sites. Collaborating in a Virtual World.

Trends 314

Trends Events Communications Communications 314

ADMEI

JUNE 12, 2024

Flexible scheduling, remote work, generous benefits, and a healthy team culture and work-life balance all attract top talent to join a company — and stay for the long haul. In partnering with a DMC, you’ll find access to unique local experiences, better rates, and established vendor and venue relationships.

Corporate Meeting 130

Corporate Meeting Incentives Travel Travel 130

Smart Meetings

JULY 7, 2021

Groups of employees already working in a public setting were mostly open to the thought of travel, while companies with successful remote setups, such as those in tech and finance, were typically more cautious. Companies looking to reinstate incentive travel also considered the industries of prospective participants in the incentive programs.

Incentives 130

Incentives Travel Travel Prospect 130

Traveler's Q

NOVEMBER 2, 2023

Streaming your event can expand your reach beyond just those in attendance, allowing people from all over the world to join in remotely. Use Event Technology to Engage Your Sponsors and Vendors Utilizing event technology can go a long way in engaging not just attendees, but also sponsors and vendors.

Event Technology 130

Event Technology Technology Technology Social Media 130

Cort

MARCH 29, 2021

You would want to find a venue and vendors that are fully on board with health and safety practices. Decoration, Food and Vendor Ideas . When it comes to wedding vendors, don’t skimp on the music. Your guests likely haven’t heard live music in some time, so this is the vendor to focus on. . Hybrid and Remote Events.

Vendor 98

Vendor Events Remote Venue 98

Social Tables

OCTOBER 5, 2022

Look for interesting and unique spaces that fit the theme and style of your event, such as: Haunted mansions Otherworldly estates Remote barns Secluded woodlands. Step 6: Book event vendors, suppliers, and on-site entertainment. Explore a variety of local venue options to see what’s available in your area.

Vendor 29

Vendor Venue Entertainment Booking 29

MeetingsNet

APRIL 9, 2021

They also need to be able to put together a run of show and execute it from start to finish, as well as manage tech vendors and coach speakers on how to best connect with remote audiences. These people understand the different virtual-event tech platforms and how they correspond to the capabilities you need for your event, Givner said.

Meeting 111

Meeting Virtual Events Remote Vendor 111

Bizzaboo

OCTOBER 11, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% Virtual Events Because your audience will be attending remotely, it’s critical to look for event technology solutions that enable you to broadcast crystal-clear, TV-quality video to them.

Event Technology 105

Event Technology Technology Technology Registration 105

Convene by PCMA

OCTOBER 7, 2021

I’m the one that is securing those production vendors to come in and capture my content and to stream my event. My role in that has always been — I’m the lead, I’m the customer,” Monroe said. I’m not the one who’s actually doing it — I’m the one signing the contract and paying for it.

Virtual Events 111

Virtual Events Remote Contracts Contracts 111

Convene by PCMA

MARCH 6, 2023

Convene spoke with Simon several days before his session about how remote and hybrid work is causing us to rethink the best ways to collaborate. Is it more difficult to collaborate now that most of us work remotely at least part of the time? Here are some of his insights. It is harder, but in other aspects, it’s easier.

Remote 98

Remote Booking Technology Technology 98

MeetingsNet

JULY 9, 2021

As a result, Schwartz allowed in-person table discussions every 10 minutes while bringing remote attendees into Zoom breakout meetings so people could share their experiences related to the budgeting process. He then had each group share its best thoughts.

Vendor 105

Vendor Events Planner Communications 105