Event Security Starts with Smart Site Selection
Special Events
MARCH 30, 2022
Five tactics that put safety issues top of mind when you’re picking a hotel or venue.
Attendee Accessibility and Inclusion from the Venue Side
MeetingsNet
DECEMBER 18, 2023
A new toolkit for employees at hotels, convention centers, and special-event venues can provide planners with deeper perspective on what to ask during site selection. The guide also includes a resource list that can be customized to include local businesses who cater to event groups.
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Are Family-friendly Conferences in Your Future?
Smart Meetings
FEBRUARY 10, 2023
If that is the case for your attendees, here is a checklist of things to look for from a venue and the benefits of traveling this way. This will help narrow down the venue. This could mean places with fun attractions such as theme parks, zoos or historic sites. Select a hotel or conference center with family suites.
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Smart Moves in Mexico, Atlanta and More
Smart Meetings
JULY 12, 2024
Englander takes on the role of account manager as well, and will assist with all aspects of site selection and contract negotiation processes. Her dedication and expertise is apparent through her previous work in marketing communications success of the Westin Anaheim Resort and their many local venues under Wincome Hospitality.
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How to Navigate a Successful Site Visit
Skift Meetings
APRIL 20, 2023
Skift Take: As hoteliers and venue operators struggle to conduct quality post-pandemic site visits, planners are having to expend more time and effort to ensure successful site selection. Louise Felsher Read the Complete Story On Skift Meetings
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Meeting Safety Trends in 2022
Smart Meetings
DECEMBER 23, 2021
Ask yourself, does my next meeting venue have plans should the power go out? The Economy : As we continue to look at in-person conferences and suppliers start to see revenue go up, the market for meeting planners to find venues and suppliers will become more competitive. A potential new tool (and weapon): drones.
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Remote-Work Movement Changing Downtown Atmospheres
MeetingsNet
MAY 19, 2023
Should planners add this factor to their site-selection research? For meetings that take place over a Monday or a Friday in a first- or second-tier city, planners might want to consider hosting an on-site evening event rather than scheduling a free night for attendees to roam around the host city. The reason?
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4 Ways to Think About Heat Waves and Your Events
Convene by PCMA
AUGUST 19, 2024
Rhanee Palma Rising global temperatures impact not only the health and safety of participants, but meeting design and site-selection strategies, said Rhanee Palma, CDME, operations and events manager for the Davis, California–based UC Davis Air Quality Research Center (AQRC).
Hosting Your Perfect Meeting in Northern Virginia
Smart Meetings
FEBRUARY 2, 2023
Visit Fairfax is not only committed to helping you find the perfect meeting venue but also has the expertise within our team to make that happen. and world-class museums , out-of-this-world adventures , and iconic performance venues. Our proximity to Washington, D.C. , Reason #1: Making the trip is easy.
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11 Questions to Ask Before Hiring a DMC
ADMEI
NOVEMBER 8, 2023
You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. Partner with a company that’s taken the time to form positive relationships with venues and vendors of all kinds. Chances are, you’re working with a DMC because you’re looking for an expert in your chosen locale.
Unlocking Success: Mastering ROI Strategies for Corporate Conferences
Blue Spark Event Design
MARCH 13, 2024
Venue and Logistics ( site selection ): Select a venue that aligns with the event’s purpose and audience size. Budgeting: Allocate resources wisely by forecasting expenses accurately and identifying potential revenue streams such as sponsorships or ticket sales ( need a budget?
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Top Hotels in Nashville and Why We Like Them
Blue Spark Event Design
DECEMBER 20, 2023
Meeting organizers are constantly on the lookout for the best hotels in every city (if you need help with site selection and negotiation , let us know!). The property is within walking distance of some of Nashville’s best restaurants, music venues, and attractions, making it easy to explore the city. Let us help!
Where’s the Meeting Planner?
Convene by PCMA
SEPTEMBER 19, 2023
convention centers used criteria generally understood as key to site selection: exhibition space, meeting rooms, total space, distance from the airport, hotel availability, meal price, arts/entertainment, food availability, and walkability. Kadampully was referring to “a friendly and well-prepared customer-service staff” at the venue.
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Yet Another Job for Planners: Clearing the Air
MeetingsNet
DECEMBER 2, 2021
Having a conversation with your venue about indoor air quality is a must. A meeting professional’s expertise can go in any number of directions: marketing, adult education, event design, site selection, contracting, event technology … It’s a dynamic role. Here are some resources to help you understand the basics.
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Top Hotels in Phoenix and Scottsdale and Why We Like Them
Blue Spark Event Design
MAY 1, 2024
Phoenix and Scottsdale present an enticing blend of ideal weather, convenient accessibility, diverse accommodation choices, top-notch conference venues, recreational opportunities, culinary delights, and warm hospitality. It’s the perfect offsite venue option for your group, adding a memorable touch to your event.
Competent logistics are the new meeting minimum
Conferences that Work
MARCH 28, 2022
As I prepared to review the venue’s meeting spaces, room set options, and traffic patterns, I thought about how, today, competent logistics are the new meeting minimum. A “creative” event design is one with a novel venue and/or decor and lighting and/or food and beverage. The meeting industry has redefined novelty as creativity.
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Top Hotels in Orlando and Why We Like Them
Blue Spark Event Design
JANUARY 19, 2024
Meeting organizers are constantly on the lookout for the best hotels in every city (if you need help with site selection and negotiation , let us know!) With 249,000 square feet of meeting space, the venue offers both indoor and outdoor spaces to cater to any corporate event or conference. Let us help!
Measuring an Event’s Carbon Footprint — It’s All in the Details
Convene by PCMA
JULY 22, 2024
That’s the first time we’ve done it for an actual exhibitor,” Hansen said, “not the organizer, nor the venue.” Also part of the calculation is ground transport — how one gets to the airport, the host destination venue, back to the airport, and home. Then we go to the venue and we say, ‘Okay, what data do you have?
A Host Facility’s Energy Sources: What Planners Should Know
MeetingsNet
MARCH 28, 2023
Here's how to do that—with or without the venue's assistance. An event venue’s power source has a notable effect on a meeting’s total carbon emissions. To achieve true sustainability, planners should understand where the energy comes from that's powering their meetings. Some are already doing this.”
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Cvent: Q3 RFPs Much Higher
Smart Meetings
OCTOBER 25, 2018
Bad news for planners: Venue selection may be getting more competitive. The conclusions of the Cvent report support the notion that site selection is much like pumpkin picking. The report analyzed group booking behavior among meeting professionals who use Cvent Supplier Network to predict trends for the next two years.
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Make Your Conference Memorable With Spiced-Up Keynotes, Engaging Design and Workshops
Endless Events
AUGUST 17, 2018
For example, start with venue design that both attracts and engages people as they enter your venue. Make Your Next Conference Memorable via Venue Design. The secret is to make an impression with the venue design itself, even before they get to the keynote speakers. To do this, you need to make your conference memorable.
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Meetings for the Future: Focus on Venue’s Food and Beverage Offerings
DCI
AUGUST 8, 2023
It is the role of businesses, meeting planners and destination marketing organizations alike to ensure they are a net positive force for the world, even when it comes to smaller details regarding sustainability, like a venue’s food and beverage offerings. A venue’s food and beverage offerings are just one part of the equation.
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Arlington’s Convention Scene Set to Take Off with 2024 Convention Center Debut
Convene by PCMA
DECEMBER 11, 2023
Halfway between Dallas and Fort Worth, Arlington occupies prime territory in the heart of Texas, where the state’s best attractions neighbor spacious meeting venues, and an international airport is just a quick drive away. by Loews, creating a combined grand total of 251,000 square feet of function space for business events.
Seven Reasons to Book Now for Your 2024 Event
Blue Spark Event Design
DECEMBER 5, 2022
We recommend all of our clients who are looking to book in 2024 and beyond to start immediately, and here’s why: 7 Top Reasons to Book Your Event in 2024 Right Now: Venue and hotel availability (Site selection and negotiation). Venue and Hotel Availability. Staffing (Learn more about types of staff). High Demand.
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7 Smart Moves at Hotel Crescent Court and More
Smart Meetings
OCTOBER 15, 2018
He’s based in Thailand and will help planners with site selection and contract negotiation throughout the Asian market. His background is in venue operations, large-scale event management, emergency response, guest services and budget management. Maytas Jiwalai Jiwalai joined ConferenceDirect as director of global accounts.
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Hosting at Hispanic Cultural Centers
Smart Meetings
MAY 22, 2023
How culture and history elevate events Celebrating cultural heritage, whether one’s own or that of others, is an engaging method to provoke thought and inspiration in attendees at events hosted at venues focused on celebrating various backgrounds. Morris, History and Literary Arts (HLA) program manager at NHCC.
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Why More International Associations Are Heading to Abu Dhabi
Convene by PCMA
OCTOBER 20, 2023
million square feet of space, the Abu Dhabi National Exhibition Centre features 21 meeting rooms, 12 column-free halls, and more than 1,800 hotel rooms on site. In addition, 1,800 on-site hotel rooms, a capacity of 12,000 across the facility’s combined spaces, and flexible configuration options will suit every group’s needs.
Success Story: New Orleans Immersive Brand Experience
Blue Spark Event Design
FEBRUARY 9, 2024
Challenges: Access – The chosen venue for this event was a captivating historical building, but it posed a challenge when it came to accommodating our decor elements. Offsite Location and lack of Transportation – The location of this venue was separate from the hotel, but conveniently close enough for the guests to reach on foot.
Sky-High Airfares Plus Delays Mean Fewer Attendees, Say Planners
MeetingsNet
JUNE 24, 2022
And when it comes to site selection, 52 percent said that high airfares are affecting their choices in one of two ways: They are only considering cities that offer more carriers and flights (60 percent) or they are opting to hold regional meetings to minimize air travel (40 percent). Specifically, 69.2
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2019 ASAE Preview: 8 Ways to Enjoy Columbus, Ohio
Smart Meetings
OCTOBER 16, 2018
If you haven’t already, it’s time to get to the drawing board to book off-site activities and venues for next August 10 to 13. Smart Meetings recently went on a FAM trip hosted by Experience Columbus to scope out the area and make your site selection job that much easier. Get Touristy. Get Your Party On.
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How to Create Inclusive In-Person Events
Convene by PCMA
NOVEMBER 11, 2022
The list of accommodations an event is offering upfront, Alvarado said, “may include appropriate transportation to the venue, when and how presentation materials will be supplied, and a tour of the space prior to the event.”. Mobility — Is there accessible parking near the venue? Does the venue have secure ramps and elevators?
Baltimore Has What It Takes to Charm Event Attendees
Convene by PCMA
JUNE 24, 2022
Flight connectivity, meeting venues, and hotels — these are the basics of site selection. The former Baltimore Arena — the city’s largest indoor sports and performance venue — is undergoing a $150-million renovation that will increase seating to accommodate up to 15,000 guests. Jason Varney photo).
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6 Perks of Partnering with a Third-Party Event Management Firm
Convene by PCMA
AUGUST 4, 2023
CM Event Solutions Offerings Full-Service Event Management Logistics Speaker Management Exhibits and Sponsorships Floor Management Lead Retrieval Audiovisual Services Registration Virtual and Hybrid Capabilities Site Selection and Contracting Event Strategy Marketing Network and Vendor Relationships With a vetted network of reliable vendors, suppliers, (..)
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6 Steps to Sustainability and Greener Meetings
DCI
APRIL 19, 2023
Meeting planners want to know that, if nothing else, your venue is acting as a model backdrop for greener meetings. Many destinations are already committed to it , but destinations who haven’t begun to think about such changes are already behind. Looking to promote greener meetings in your destination?
Bookmark These Top 30 Websites for Event Planners
Bizzaboo
MARCH 15, 2023
Published by the parent company to Trade Show News Network ( TSNN.com ), Corporate Event News offers venue news, event marketing insights, tips on vendor sourcing, content creation, upskilling, and more. Members gain access to The Vendry RFP tool for free, which assists organizers in sourcing venues and vendors for their events.
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Success Story: Holiday Collection Product Launch in Savannah, Georgia
Blue Spark Event Design
NOVEMBER 12, 2021
Challenges: There were four big challenges for this event: size, location, intimacy, and interaction: Finding an event venue that held 500 guests was the first challenge. Savannah doesn’t have many venues that can accommodate that group size. Services we provided: Site Selection and Negotiation (Venue Sourcing).
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Adjusting Strategies to Changing Business Models
Convene by PCMA
AUGUST 16, 2023
Alessandro Cortese Five years ago, the European SocieTy for Radiotherapy and Oncology (ESTRO) developed a site-selection strategy for its annual congress — which this year attracted more than 6,700 delegates in Vienna, Austria — that favored those destinations that recognized, in Clark’s words, that they had a challenge with cancer.
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Elevate Your Group Travel Experience: Incentive Travel Company vs. Travel Agency
Brightspot Incentive Events
MAY 2, 2024
These partners provide boots-on-the-ground knowledge and management to help advise and assist on-site. Site Selection and Negotiation Incentive travel companies need to be able to effectively negotiate hotel contracts to ensure their clients receive the best value for their investment.
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Elevate Your Group Travel Experience: Incentive Travel Company vs. Travel Agency
Brightspot Incentive Events
APRIL 14, 2024
These partners provide boots-on-the-ground knowledge and management to help advise and assist on-site. Site Selection and Negotiation Incentive travel companies need to be able to effectively negotiate hotel contracts to ensure their clients receive the best value for their investment.
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When Lower Room Rates Affect Your Attendees
Convene by PCMA
MAY 23, 2024
Julia Levene , CEO, Hotel Site Selection Specialist, Association Planner Partners Otherwise, I would definitely request a room audit after your group checks in so that the hotel can search for any guest rooms that were booked outside of the room block. Then, you have accurate history and pickup toward any attrition clause.
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More Associations Are Sounding the Climate Alarm
Convene by PCMA
JULY 9, 2021
For in-person events, Smith thinks that big venues can be part of the solution. “A Companies with mandates to regulate their emissions may prioritize holding their events at venues and destinations with major sustainability initiatives. “We have seen the possibility of doing more virtually due to the pandemic,” Bender said. “I
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Benefits of Hiring a Professional Event Planner
Blue Spark Event Design
OCTOBER 3, 2022
Sure, you still need to make decisions, but by hiring an event planner you alleviate the time and money needed to endlessly research, procure, and confirm event elements such as venues, caterers, decorations, and entertainers, etc. Venue Management. because you can leave these tasks to the event planner. More contacts, more choices.
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Bookmark These Top 30 Websites for Event Planners
Bizzaboo
MARCH 15, 2023
Published by the parent company to Trade Show News Network ( TSNN.com ), Corporate Event News offers venue news, event marketing insights, tips on vendor sourcing, content creation, upskilling, and more. Members gain access to The Vendry RFP tool for free, which assists organizers in sourcing venues and vendors for their events.
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Is paid influencer marketing ethical in the event industry?
Conferences that Work
SEPTEMBER 21, 2016
Brand X’s Property in Somewhere, USA is a client of ours, and I am working on an influencer campaign to help promote Property Z’s event spaces as ideal venues for conferences and corporate meetings. Campaign components: One (1) post-stay blog post highlighting the Property Z as a venue for corporate conferences/meetings/events.
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