Endless Events

FEBRUARY 28, 2023

Make sure you consider these high-ticket items at a minimum: Venue Speakers Food and beverage Furniture and equipment Staffing (event coordinators, clean up, security, etc.) Decorations and event design Marketing and promotional materials Guest experience Start early, reach out to vendors, and store all your launch plans in one place.

Sponsors 304

Sponsors Fashion Virtual Events Social Media 304

Endless Events

NOVEMBER 29, 2021

One final disclaimer before we dive in: this is not sponsored content ; no event platform paid to be featured on this list. A note to planners : The virtual booth offerings for exhibitors and sponsors are limited, but the built-in floorplan amplifies traffic to the onsite booths. Albert’s Aha! Building events since : 2015.

Platform 334

Platform Registration Sponsors Events 334

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue.

Vendor 339

Vendor Contracts Contracts Speakers 339

MeetingsNet

NOVEMBER 8, 2024

People can lay in the pool on air mattresses or on the pool deck with mats, and there are speakers on different sides of the deck that create surround sound while they focus on their breathing,” she says. “It But while that sounds costly, “this is where sponsors can come in and get great exposure. There is so much opportunity here.”

Healthcare 104

Healthcare Meeting Sponsors Event Apps 104

Smart Meetings

MAY 31, 2022

How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace. What: A curated network of trusted vendors to support in-person, virtual and hybrid event requirements will be a core component of the Cvent Supplier Network.

Meeting 246

Meeting Platform Vendor Networking 246

Smart Meetings

MAY 31, 2022

It may be listening to a certain speaker, visiting a particular sponsor, connecting with colleagues, or attending a new product demo. Be sure to partner with sophisticated virtual meeting technology vendors that feature AI-based tools. Personalize the meeting as much as possible.

Meeting 306

Meeting Social Media Trade Show Technology 306

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Construction delays at America’s Center Convention Complex in St.

Logistics 314

Logistics Vendor Education Trade Show 314

Endless Events

JULY 26, 2018

Decide on meaningful speakers. We talked in another blog here about the importance of choosing key speakers wisely in order to engage the audience best. But, what we didn’t cover, was how choosing speakers whose values align with the event’s purpose could skyrocket your engagement, contributing to overall event success.

Speakers 185

Speakers Audience Events Event Apps 185

Endless Events

OCTOBER 26, 2018

With challenges like visiting sponsor booths, posting photos with a conference hashtag, answering questions about keynote speakers, and finding attendees who share the same interests, scavenger hunts can be an extremely effective tool in increasing attendee and exhibitor engagement. Find someone who has the same job title as you.

Networking 317

Networking Events Conference Attendee 317

Endless Events

DECEMBER 4, 2018

Are we choosing sponsors that match our value? Do our speakers and influencers reflect our brand well? Talk with your vendors and lay out your plans to make sure they can provide the right security tools. Sponsors, for example, will start using diversity as a kicker when choosing which events to fund.

Trends 335

Trends Events Sustainability Sponsors 335

Endless Events

MAY 10, 2018

How do you find the right speakers? From securing sponsors to organizing the AV and production needs, the planning process seems endless. This audience would expect innovative speakers and focused information on the latest technology. When will your speakers come on? Are their restrictions on outside AV vendors?

Venue 246

Venue Conference Entertainment Audience 246

Endless Events

AUGUST 10, 2021

“Event organizations spend a considerable amount of money investing in those events, from production to lighting and speakers. Some vendor organizers who are really savvy with their business discuss it, but on a whole, the events industry doesn’t recognize the value that event attendee data holds. Why are they doing that?

Platform 317

Platform Events Website Sponsors 317

Endless Events

JANUARY 10, 2022

“Bringing your events into a community allows for all of your attendees, sponsors, or vendors to play a bigger storyline in your overall event strategy. Bring in key speakers and showcase the attendees’ questions that they have in a format that we’ve been so used to with virtual.”

Platform 317

Platform Events Trends Attendee 317

Endless Events

JUNE 6, 2018

A great app will also allow you to track your ROI and monetize sponsors. How can you leverage your app to include sponsors? On top of those basics, the most common tools to include would be a speaker list with bios, geo-alerts, guided tours, brochures, and media resources. What does everyone always have on them nowadays?

Event Apps 184

Event Apps Conference Sponsors Audience 184

Endless Events

JULY 20, 2018

Then, you have to start scouting the venue, vendors, and speakers, with your eyes set on a specific date. You should approach sponsors at this early stage as well. Of course, there should also be a way for the sponsors and attendees to suggest how to create these engagement opportunities. But that’s just the first phase.

Trade Show 219

Trade Show Remote Events Sponsors 219

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. This will keep investors, sponsors, and partners happy throughout the entire process. Add vendor timelines. All in all, vendors can only work with the information you give them.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Smart Meetings

MARCH 30, 2023

The day involved a sponsor showcase; educational presentation by Kyle Jordan, director of meetings for Informs; and a networking reception. PCMA New England and MPI New England came together in Greater Boston at Encore Boston Harbor, A Wynn Resort. Greater Philadelphia Chapter held an event titled Meetings Matter: Trends and Tactics.

Panel 245

Panel Government Financial Services Education 245

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue.

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

AUGUST 15, 2018

Use it to connect with your attendees, but of course, make sure it isn’t too overwhelming – you don’t want to distract them from the fantastic content and the speakers delivering it! Remember, this applies to the branding of event sponsors as well. You’ll probably include some combination of brand colors, logo and messaging.

Conference 391

Conference Vendor Production Speakers 391

Endless Events

MARCH 30, 2020

You might be looking at something more like an agenda, your speaker bios. Because where a conference vendor might’ve once said the 15-minute speaker slot on stage, I think there are some mixed reactions to that. And the mixed impact of it, depending on how engaging the sponsor is. Or a two-minute ad spot.

Virtual Events 265

Virtual Events Events Platform Sponsors 265

Traveler's Q

NOVEMBER 2, 2023

With features such as event agendas, venue maps, speaker bios, and attendee networking, mobile apps enhance the overall event experience. It can also provide a valuable opportunity for sponsors and partners to reach a wider audience, as well as generate post-event content.

Event Technology 130

Event Technology Technology Technology Social Media 130

Endless Events

MARCH 23, 2020

” “Usually you’d have to do that by piping it through the whole venue, putting all the speakers around. Brandt brings up how expo halls tend to get so loud, and how great it would be for vendors to get away from all of that. Make sure you check out our new sponsor, Event Leadership Insitute. Two Places At Once?

Event Apps 292

Event Apps Events Technology Technology 292

Bizzaboo

MARCH 19, 2024

These platforms provide native capabilities to engage and communicate with prospective attendees, registrants, and sponsors, manage logistics, deliver content, and enable attendees to engage with other participants.” Bizzabo has been named a Leader in the 2024 Gartner® Magic Quadrant™ for Event Technology Platforms.

Event Technology 116

Event Technology Platform Technology Technology 116

MeetingsNet

MARCH 4, 2020

A planner's best tactic to get speaker ideas might just be reaching out to colleagues and contacts. In a survey released this year by Jay Baer, SpeakInc, and Michelle Joyce Speakers, planners were asked how they chose speakers. Planners said word of mouth was key.

Speakers 54

Speakers Vendor Sponsors Advertising 54

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Do not let a popular keynote speaker or social media contest prevent you from promoting the core values of the event or brand. Complicated vendor setup.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Social Tables

AUGUST 13, 2021

Recruit popular speakers or host TED Talks. Invite philosophers, activists, lecturers, writers, entrepreneurs, and other exciting speakers to visit campus and share their life advice. Provide potential attendees with a biography of the speaker, their accomplishments, and the unique perspective they bring to the table.

Social Media 35

Social Media Events Promotion Online 35

Convene by PCMA

JANUARY 8, 2025

Regular Audits Similar to the best practice of evaluating vendors on a regular basis, planners may want to implement regular sustainability audits to stay ahead of industry standards. There will be reporting requirements for companies holding events, and possibly for their employees attending events.

Planner 52

Planner Sustainability Site Selection Events 52

Bizzaboo

OCTOBER 18, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% Speaker and Moderator Portal Putting on the best events requires you to enlist the help of any number of speakers and moderators. Bizzabo offers intuitive speaker and moderator portals.

Management 110

Management Sponsors Registration Speakers 110

Eventtia

MAY 11, 2022

Speaker session. You can then start planning for the target sponsors, event speakers, and exhibitors. On-site lead coordinator: the go-to person for anything that happens on the day of the event at the venue, the main contact for the venue for the vendors, exhibitors, sponsors, etc. Trade shows and expos.

Event Planning 123

Event Planning Sponsors Registration Events 123

Bizzaboo

MAY 10, 2023

attendee, vendor, speaker, and sponsor) to ensure a personalized and meaningful experience for every attendee and registrant. CTA: Get On-demand Content We’d also love to hear about your experience — from the check-in process and the venue to our high-tech wearable badges and speakers. Do you have 5 minutes?

Sponsors 52

Sponsors Speakers Attendee Audience 52

Bizzaboo

MARCH 4, 2020

Here’s how to confidently communicate with your attendees, sponsors, and partners. These usually have to do with speaker cancellations, unexpectedly long registration lines, poor WiFi, and other last-minute challenges that may seem like a big deal in the moment but absolutely pale in comparison to the global buzzkill that is coronavirus.

Conference 128

Conference Vendor Speakers Registration 128

Eventtia

JANUARY 15, 2025

You book the venue, organize speakers, send out tons of invitationsand then sit back, wondering, What is event marketing really doing for my brand? Good speakers, entertaining visuals, or games keep people interested. Stronger Partnerships : Sponsors saw better visibility and lead gen thanks to targeted ads within the conference app.

Event Marketing 62

Event Marketing Marketing Marketing Social Media 62

Bizzaboo

FEBRUARY 20, 2023

☐ Assign onsite sponsor meeting rooms if you need to. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Establish and secure additional vendors (e.g., ☐ Create a list of potential speakers.

Conference 98

Conference Sponsors Virtual Events Speakers 98

Traveler's Q

SEPTEMBER 14, 2023

An event website serves as a centralized location for all information related to the event, from event details and registration to agenda and speaker bios. Scheduled Speakers A successful event website must have a dedicated section for scheduled speakers.

Website 130

Website Online Social Media Registration 130

Convene by PCMA

FEBRUARY 16, 2024

Offering early access to a select group of attendees — such as VIPs, speakers, or sponsors — can be one path toward organic marketing, as these early adopters can share their experience on the app via social-media channels. Keep engagement strong.

Event Apps 111

Event Apps Marketing Marketing Registration 111

Endless Events

APRIL 24, 2023

Our thriving community includes event planners, marketers, sponsors, technology providers, and more, and we’re all committed to improving our craft and the industry. It wants a description, a header image, who the speakers are, and who the sponsor is. You can’t do that. It asks so many questions.

Platform 177

Platform Event Apps Social Media Sponsors 177

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. When shared with stakeholders – sponsors, partners, or team members – a detailed budget clarifies the event’s financial landscape.

Vendor 117

Vendor Events Venue Entertainment 117