Smart Meetings

APRIL 6, 2023

New PURE Local Services tool builds RFPs for activities, decor and transportation What if sourcing activities, decor and transportation were as easy as checking boxes to produce an RFP for a venue? It is a functional, curated package generator to manage data, information and vendors. “I

Proposal 246

Proposal Platform Trends Vendor 246

Motivation Excellence

MARCH 28, 2025

Including preferred vendors, adding small group session options and organization product demonstrations will highlight how your business is able to put all the pieces in place for easy one-stop-shopping and support. Building Brand Loyalty Travel awards tend to be powerful and positive experiences.

Incentives 133

Incentives Travel Travel B2B 133

Endless Events

AUGUST 22, 2018

If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor. Do this as a way to make a better decision in your vendor choice, instead of going into it purely as a way to drive the price down. Keeping transportation costs in mind. Ask them: where it is? Is it needed?

Contracts 523

Contracts Contracts Vendor Transportation 523

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. And that’s not all you can expect from ADMCs!

Destination Management 228

Destination Management Vendor Site Selection Entertainment 228

Convene by PCMA

DECEMBER 9, 2024

The dramatic increase in AV costs post-pandemic cited by planners as astronomical, ridiculous, and unreasonable has led to planners feeling trapped, with little flexibility to use outside vendors due to exclusive agreements.

Planner 115

Planner Registration Events Logistics 115

MeetingsNet

NOVEMBER 8, 2022

The prices of airport shuttles and other ground-transportation services are revving up. According to a recent MPI Meetings Outlook survey, 85 percent of respondents expect to see price increases in ground transportation, and 38 percent expect those increases to be higher than 10 percent. Creative Ground-Transportation Cost Cuts.

Transportation 86

Transportation Sponsors Vendor Venue 86

ADMEI

JANUARY 17, 2024

Destination Management Companies, or DMCs, are professional services companies possessing extensive local knowledge, expertise, and resources, specializing in the design and implementation of events, activities, tours, transportation, and program logistics. Resources Looking for the perfect vendor for an upcoming event?

Organization 231

Organization Destination Management Logistics Transportation 231

Smart Meetings

MAY 5, 2023

Bolero Transport a group to Spain with the flavors and ingredients of Spain in the restaurant and the country’s flags and artwork in the tasting roo ms and event spaces. Currently under construction and projected to be finished by 2025, Venezia transports guests to the Tuscan countryside. Read More: Top International Meeting Cities.

Transportation 245

Transportation Vendor Culture Meeting 245

Smart Meetings

JANUARY 10, 2024

Before the storm hits, it’s advisable to communicate with attendees, vendors and speakers. How does transportation need to be arranged? If the event is already going on and a storm is imminent, there are several questions you can ask: (If your event is outside) Can your event accommodate all your attendees if you move inside?

Meeting 264

Meeting Preparation Vendor Transportation 264

Dana Communications

MARCH 20, 2023

Offer flexible shuttle service between nearby airports and your resort or hotel – whether through an on-property fleet or third-party vendor. When a guest comes to your concierge or front desk with this type of transportation trouble, have your team direct them to the U.S. Unfrazzle flyers.

Travel 246

Travel Travel Transportation Airlines 246

ADMEI

DECEMBER 2, 2024

For instance, in a destination where transportation costs are sky-high but ride-sharing is affordable, a savvy DMC might suggest providing ride-share vouchers instead of hiring expensive coaches. Strategic Partnerships : Cultivate relationships with local vendors, which can lead to unique offerings without breaking the bank.

Destination Management 113

Destination Management Incentives Banking Vendor 113

Smart Meetings

APRIL 13, 2022

Expanding vendor deals to utilize spa facilities, wellness-based accommodation and better team training are good places to start. “On GBT recommended giving your vendors more flexibility during your collaboration, partnering with TMOs, using corporate booking systems and asking for that critical feedback after enacting new policies.

Culture 263

Culture Travel Travel Remote 263

Endless Events

JUNE 21, 2018

It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. We’ll talk about how to ensure you’re using the right vendors for this shortly. Ask your vendors the hard questions and make sure their products and practices are safety-compliant too.

Vendor 265

Vendor Events Planner Certification 265

Smart Meetings

DECEMBER 4, 2021

Greg Natterstad, transportation manager for Boston with CSI DMC , said there is a dearth of drivers across the country. Natterstad described a program that as a broker he would source from two companies that required seven different vendors to get enough capacity, even with all the seats filled. “We Rolling Shortages.

Events 264

Events Vendor Transportation Incentives 264

ADMEI

OCTOBER 4, 2023

From location and transportation to schedules and speakers, a multitude of decisions await you in your planning. As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors.

Benefits 153

Benefits Vendor Destination Management Transportation 153

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Construction delays at America’s Center Convention Complex in St. It turned out clear.”

Logistics 314

Logistics Vendor Education Trade Show 314

Smart Meetings

JULY 14, 2022

Their staff and vendors were stretched thin by companies eager to return to events. Altogether, the teams collaborated to organize the event’s stage production, creative design, registration, staffing, lodging, transportation, entertainment and security. Value your vendor relationships.” A Mountain of Challenges.

Rehearsal 246

Rehearsal Virtual Events Vendor Events 246

ADMEI

APRIL 10, 2024

Historically, Destination Management Companies (DMCs) adopted the practice of presenting highly personalized proposals to clients, showcasing unique event designs, vendors, and ideas. They may be interested in your approach to vendor relationships or client communication. Additionally, let your client know what will happen next.

Proposal 201

Proposal Vendor Destination Management Contracts 201

Smart Meetings

OCTOBER 3, 2023

This will be achieved through seven approaches: benchmark, retune and retrofit existing buildings; expand on-site and off-site renewable energy; build ultra-low energy buildings; reduce transportation-related fuel consumption; expand and protect green and blue spaces; convert waste to energy; and reduce waste and water use.

Certification 245

Certification Sustainability Vendor Venue 245

Smart Meetings

MAY 17, 2021

The emcee should generally not be an executive, a vendor or anyone who is not a trained public speaker. So for an event, that means the location, transportation, meals (and the lines to get to them), snacks, Wi-Fi, charging stations, networking, entertainment, hotel rooms and swag bags all contribute to the overall attendee experience.

Speakers 299

Speakers Social Media Sponsors Communications 299

Smart Meetings

FEBRUARY 3, 2023

Should you arrange transportation for attendees to get to another venue, or would you cancel it altogether? Who are your vendors, and would they be self-sufficient in preparing for a weather event, or would they need emergency guidance? Can your venue provide generator power should severe weather impact your electricity supply?

Attendee 246

Attendee Meeting Speakers Communications 246

Smart Meetings

NOVEMBER 3, 2022

Guests will enjoy panoramic views from meeting areas that can be flexibly converted to the vendor’s needs during setup. The buildings are surrounded by a wide variety of hotels and restaurants and are within walking distance of robust public transportation options. New Zealand International Convention Centre contains 350,000 sq.

Venue 264

Venue Vendor Culture Location 264

Smart Meetings

OCTOBER 19, 2018

More : Day in the Life of a Beach Resort Activity Vendor. The participants then are transported to Brownes Beach in Carlisle Bay , where they check in and receive a boarding pass. Participants can freshen up in the full shower and changing facilities before they are transported to the airport. Plasma screens.

Transportation 164

Transportation Vendor Meeting Airlines 164

ADMEI

NOVEMBER 22, 2023

How Planning Impacts Perception Hosting a large-scale corporate event is a massive undertaking, coordinating a variety of vendors to bring your brand to life in a way that aligns with your target audience. When check-in lines are long and slow, itineraries are confusing, or vendors are understaffed, guests take note.

Destination Management 193

Destination Management Vendor Events Advertising 193

Convene by PCMA

NOVEMBER 18, 2024

Work with vendors. “On On the vendor side,” Kaye said, “the use of plastic has really been an a-ha moment — especially our furniture vendors, who wrap everything in plastic wrap [to protect it for travel]. We will send out a pre-advance to our vendors asking them to use [reusable] furniture wraps and blankets instead.”

Vendor 59

Vendor Sustainability Events Education 59

ADMEI

MARCH 13, 2024

Guests with mobility challenges will be encouraged by ensuring accessibility of venues and transportation. DMCs provide valuable assistance in every area, from local expertise to cost-effective vendor and venue bookings. DMCs really do think of everything, from designing events with empathy to navigating the unexpected.

Events 224

Events Audience Destination Management Attendee 224

Smart Meetings

OCTOBER 27, 2023

As she prepared for the exam herself, she turned to vendors for many of her questions. When you entered the room, you were transported to an event in the country.” She studied for the exam on her own but urges future candidates to look to the valuable learning and collaboration opportunities of study groups.

Certification 246

Certification Preparation Sports Speakers 246

Smart Meetings

APRIL 19, 2023

Participants will clear rubbish from the beach and take part in restoration activities—all while enjoying live music, workshops, hosted vendors and a yoga session for those who arrive before the event kicks off at 9:30 a.m. Earth Day Cleanup Festival that will take place on April 23 at Waimānalo Beach Park.

Airlines 245

Airlines Sustainability Education Banking 245

Endless Events

JULY 16, 2021

The second best time is today” Well, let us transport that old adage into events, and say that the best time to start planning your hybrid event was yesterday. There are many common sayings from outside of our industry that can very well be applied to our processes. And the second best time is today!

Event Planning 317

Event Planning Production Events Audience 317

ADMEI

AUGUST 9, 2024

Different technologies can enhance the event experience for your clients and vendors in many ways, both big and small. However, it’s important to remember that you do not need to utilize every technological tool to make a big impact. DMCs can use video mapping to enhance guest experience innearly any venue.

Technology 206

Technology Technology Proposal Event Technology 206

Smart Meetings

OCTOBER 20, 2023

AI, inclusive travel and an engaged workforce were top of mind in Lake Tahoe DMA West took to the new Tahoe Blue Event Center in Stateline, Nevada, this October for its 2023 Education Summit & Vendor Showcase. The event brought together 42 DMOs and 19 vendors, including Smart Meetings. We also needed a special tracking wheelchair.”

Education 246

Education Culture Vendor Online 246

Endless Events

MAY 10, 2018

You must ensure that your standards are maintained and if the accommodations are not within walking distance to your conference that transportation is easily accessible. Ensuring the location is easily accessible by transportation links is highly important. Are their restrictions on outside AV vendors? Entertainment.

Venue 246

Venue Conference Entertainment Audience 246

Endless Events

DECEMBER 4, 2018

The top considerations when choosing your next bleisure event location includes safety, costs, access to all forms of transport, weather and climate, cultural impact, and availability of lodging. Talk with your vendors and lay out your plans to make sure they can provide the right security tools. San Diego, California.

Trends 335

Trends Events Sustainability Sponsors 335

Convene by PCMA

JANUARY 8, 2025

Regular Audits Similar to the best practice of evaluating vendors on a regular basis, planners may want to implement regular sustainability audits to stay ahead of industry standards. There will be reporting requirements for companies holding events, and possibly for their employees attending events.

Planner 52

Planner Sustainability Site Selection Events 52

Traveler's Q

MARCH 2, 2023

Wedding Transportation Approximately two percent of your wedding budget should be allotted for transportation. This includes wedding party transportation and wedding guest transportation. Document all wedding-related purchases, vendors, receipts, and contracts so that you will know exactly what has been spent and where.

Insurance 26

Insurance Transportation Vendor Planner 26

MeetingsNet

NOVEMBER 8, 2022

Talk it out with your AV vendor. F ind cost savings tips for F&B, ground transportation, and venues, here. • Get quotes from multiple AV vendors. Don’t just accept that you must use the in-house AV vendor ; ask if the venue’s in-house vendor contract is on an exclusive or preferred basis. Ground-Transportation.

Vendor 121

Vendor Events Contracts Contracts 121

Traveler's Q

FEBRUARY 16, 2023

Within 3 to 6 months Book travel and transportation (your flight, planned taxi, etc.) florist, hairstylist, DJ, etc.) Compete dress/tux fittings & alterations Why 3 to 6 months out when you bought the clothes a while ago? Perhaps body weight is more likely to be accurate for the date around this time?)

Rehearsal 130

Rehearsal Vendor Proposal Booking 130