Smart Meetings

APRIL 6, 2023

New PURE Local Services tool builds RFPs for activities, decor and transportation What if sourcing activities, decor and transportation were as easy as checking boxes to produce an RFP for a venue? It is a functional, curated package generator to manage data, information and vendors. “I

Proposal 246

Proposal Platform Trends Vendor 246

Endless Events

AUGUST 22, 2018

If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor. Do this as a way to make a better decision in your vendor choice, instead of going into it purely as a way to drive the price down. Keeping transportation costs in mind. Ask them: where it is? Is it needed?

Contracts 523

Contracts Contracts Vendor Transportation 523

Motivation Excellence

MARCH 28, 2025

For B2B channels , theyre also a great venue to add value to a business relationship through networking and training sessions. Including preferred vendors, adding small group session options and organization product demonstrations will highlight how your business is able to put all the pieces in place for easy one-stop-shopping and support.

Incentives 130

Incentives Travel Travel B2B 130

Smart Meetings

OCTOBER 3, 2023

This will be achieved through seven approaches: benchmark, retune and retrofit existing buildings; expand on-site and off-site renewable energy; build ultra-low energy buildings; reduce transportation-related fuel consumption; expand and protect green and blue spaces; convert waste to energy; and reduce waste and water use.

Certification 245

Certification Sustainability Vendor Venue 245

ADMEI

JANUARY 17, 2024

Destination Management Companies, or DMCs, are professional services companies possessing extensive local knowledge, expertise, and resources, specializing in the design and implementation of events, activities, tours, transportation, and program logistics. Resources Looking for the perfect vendor for an upcoming event?

Organization 231

Organization Destination Management Logistics Transportation 231

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. And that’s not all you can expect from ADMCs!

Destination Management 228

Destination Management Vendor Site Selection Entertainment 228

ADMEI

DECEMBER 2, 2024

Premium venues, artisanal experiences, and one-of-a-kind activities all chip away at profit margins. For instance, in a destination where transportation costs are sky-high but ride-sharing is affordable, a savvy DMC might suggest providing ride-share vouchers instead of hiring expensive coaches.

Destination Management 113

Destination Management Incentives Banking Vendor 113

Smart Meetings

FEBRUARY 3, 2023

Here is a list of questions you may want to ask yourself and your team before planning your next event: Do you have another nearby venue where you could host the event? Should you arrange transportation for attendees to get to another venue, or would you cancel it altogether?

Attendee 246

Attendee Meeting Speakers Communications 246

Endless Events

JUNE 21, 2018

When you’re planning a safe event, you probably think in terms of how many people you can comfortably fit in the venue. It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. We’ll talk about how to ensure you’re using the right vendors for this shortly.

Vendor 265

Vendor Events Planner Certification 265

ADMEI

OCTOBER 4, 2023

From location and transportation to schedules and speakers, a multitude of decisions await you in your planning. As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors.

Benefits 153

Benefits Vendor Destination Management Transportation 153

MeetingsNet

NOVEMBER 8, 2022

The prices of airport shuttles and other ground-transportation services are revving up. According to a recent MPI Meetings Outlook survey, 85 percent of respondents expect to see price increases in ground transportation, and 38 percent expect those increases to be higher than 10 percent. Creative Ground-Transportation Cost Cuts.

Transportation 86

Transportation Sponsors Vendor Venue 86

Smart Meetings

APRIL 13, 2022

Expanding vendor deals to utilize spa facilities, wellness-based accommodation and better team training are good places to start. “On Bolster your bleisure programs, pick your partners wisely by choosing venues that have co-working spaces and consider a sabbatical travel program based on individual duration of employment, suggested GBT.

Culture 263

Culture Travel Travel Remote 263

Smart Meetings

JULY 14, 2022

Their staff and vendors were stretched thin by companies eager to return to events. Altogether, the teams collaborated to organize the event’s stage production, creative design, registration, staffing, lodging, transportation, entertainment and security. Value your vendor relationships.” A Mountain of Challenges.

Rehearsal 246

Rehearsal Virtual Events Vendor Events 246

Endless Events

NOVEMBER 29, 2021

In a world of lockdowns and social distancing, virtual platforms took over the function of event venues (and then some). T he virtual venue is one of the most important decisions you can make for your long-term event strategy. The Venue Map allows your guests to easily guide themselves. And so naturally, the market followed.

Platform 334

Platform Registration Sponsors Events 334

Bizzaboo

SEPTEMBER 1, 2023

Choosing the right venue is crucial for event success. Not only does the venue set the tone and influence overall event outcomes, it also directly impacts the attendee experience, which shapes each participant’s perceptions, engagement, and enjoyment. of attendees said conference venues can make or break their experience.

Venue 93

Venue Booking Conference Vendor 93

ADMEI

MARCH 13, 2024

Guests with mobility challenges will be encouraged by ensuring accessibility of venues and transportation. DMCs provide valuable assistance in every area, from local expertise to cost-effective vendor and venue bookings. DMCs really do think of everything, from designing events with empathy to navigating the unexpected.

Events 224

Events Audience Destination Management Attendee 224

Endless Events

JULY 16, 2021

Should you source the venue and then the speakers? The second best time is today” Well, let us transport that old adage into events, and say that the best time to start planning your hybrid event was yesterday. Particularly in the world of events, it’s important to have a roadmap laid out before anything else.

Event Planning 317

Event Planning Production Events Audience 317

ADMEI

AUGUST 9, 2024

Different technologies can enhance the event experience for your clients and vendors in many ways, both big and small. Utilize virtual reality (VR) or augmented reality (AR) experiences to offer clients and potential clients immersive previews of event venues, local attractions, and accommodation options.

Technology 206

Technology Technology Proposal Event Technology 206

Endless Events

AUGUST 1, 2018

There are three critical steps: Rather than selling water at each food vendor, have dedicated water stations. Have enough stations for the number of attendees and make sure they are placed at convenient intervals around the festival venue. Encourage the use of public transport. The beautiful outdoors is your venue after all!

Event Apps 209

Event Apps Venue Attendee Sustainability 209

Bizzaboo

FEBRUARY 14, 2024

Add to its colorful history an abundance of Atlanta meeting venues, and you can’t go wrong with this Georgia peach of a city! From historical sites to contemporary marvels, Atlanta’s unique venues provide a backdrop that’s as diverse as the city itself.

Venue 103

Venue Meeting Events Corporate Meeting 103

Convene by PCMA

NOVEMBER 18, 2024

When a client objects, saying that it’s too costly, Analog goes to the host venue to negotiate splitting or covering the cost. Work with vendors. “On On the vendor side,” Kaye said, “the use of plastic has really been an a-ha moment — especially our furniture vendors, who wrap everything in plastic wrap [to protect it for travel].

Vendor 59

Vendor Sustainability Events Education 59

Social Tables

OCTOBER 5, 2022

In this article, we break down exactly how to throw a Halloween party and guide you step-by-step through the entire process, from selecting the right venue and refining the party’s theme to sending invitations and making a menu. When you think of your dream venue, what do you see? How many guests would you like to invite?

Vendor 29

Vendor Venue Entertainment Booking 29

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g.

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

MeetingsNet

NOVEMBER 8, 2022

Talk it out with your AV vendor. F ind cost savings tips for F&B, ground transportation, and venues, here. • if the venue allows it, suggests Cole. If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. • Ground-Transportation.

Vendor 121

Vendor Events Contracts Contracts 121

Traveler's Q

MARCH 2, 2023

Your wedding budget should include all wedding-related costs, such as attire, venue costs (including rentals and deposits), wedding decorations and flowers, wedding planners and coordinators, wedding photographers, and videographers. Wedding Transportation Approximately two percent of your wedding budget should be allotted for transportation.

Insurance 26

Insurance Transportation Vendor Planner 26

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 293

Attendee Airlines Tourism Tourism 293

Social Tables

DECEMBER 27, 2018

For venues and planners, that means looking into the crystal ball to get ahead of event trends and expectations. This leaves hotels and venues in a pickle, as taking these bookings could mean missing out on higher-value events later. Key Takeaway for Venues. Key Takeaway for Venues. Click To Tweet. city-block pop-ups).

Trends 167

Trends Meeting Planner Venue 167

Social Tables

APRIL 15, 2019

And while your event doesn’t necessarily need to go so far as hanging trapeze chairs for meetings (we see you C2), today’s meeting does need to transport attendees to a whole new world. Realistically, the whole world isn’t at your disposal, and you already have an idea of where the limits lie when it comes to venues. to pull off?

Events 158

Events Attendee Vendor Venue 158

Social Tables

NOVEMBER 23, 2017

Negotiate with vendors. This not only applies to catering, but also transportation, rental space, floral, hotels, and dining establishments. Consider unconventional venues. When serving alcohol, let the bar service know that you want to pay by consumption rather than per person. . Better events, no stress.

Attendee 156

Attendee Social Media Entertainment Banking 156

Smart Meetings

JULY 7, 2021

Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend.

Incentives 130

Incentives Travel Travel Prospect 130

Convene by PCMA

DECEMBER 18, 2023

Consistently one of the top destinations in the country for meetings and conventions because of its unique venues, unrivaled connectivity, and rich local talent pool—Los Angeles also offers a diversity of neighborhoods , local culture, dining, entertainment, and accommodation options that mean you never have to plan the same experience twice.

Meeting 98

Meeting Seminar Fashion Entertainment 98

Convene by PCMA

DECEMBER 16, 2022

VR headsets can transport in-person attendees beyond the screen and into presentations complete with 360-degree video and interactive data visualizations, while digital attendees can simultaneously join the live experience. Read our full Events Industry Forecas t in the Convene digital edition for November. Augmented and virtual reality.

Trends 98

Trends Social Media Event Apps Vendor 98

Bizzaboo

SEPTEMBER 20, 2023

After all, events can harm the planet in several ways, including excessive transportation emissions, energy consumption, and tons of food and paper waste. Here’s your checklist: ☐ Ensure the vendors you work with use sustainable sourcing and delivery practices. LEED, APEX/ASTM, Green Key, and GreenLeaders).

Sustainability 105

Sustainability Management Transportation Events 105

Bizzaboo

APRIL 15, 2023

Beyond checking for availability well before your event, we have 10 additional tips for helping you choose the perfect conference venue. Prioritize Accessibility at the Venue The location of the event venue is paramount for maximizing event attendance. Choose a venue close to public transportation options.

Venue 52

Venue Conference Sustainability Vendor 52

Bizzaboo

SEPTEMBER 29, 2022

After all, events can harm the planet in several ways, including excessive transportation emissions, energy consumption, and tons of food and paper waste. . Ensure the vendors you work with use sustainable sourcing and delivery practices. . ? Partner with venues and vendors with third-party sustainability certifications (e.g.,

Event Planning 111

Event Planning Sustainability Events Virtual Events 111

Meet Green

MARCH 18, 2021

The plan included working with these partners: Venue. Transportation systems. Working with trained staff and venue personnel is key to keeping these stakeholders safe. Also, it is inappropriate for the organizers to shift full responsibility to the meeting venue. Committee members. Earthquakes. Inclement weather.

Training 98

Training Events Vendor Consulting 98