Smart Meetings

NOVEMBER 25, 2024

There are two entertainment stages, and more than 100 vendors, most of whom are artisans offering handcrafted items like candles, soaps, cutting boards and holiday-themed products. One system I introduced is assigning street captains—team members who oversee specific streets and their vendors.

Vendor 237

Vendor Logistics Planner Production 237

Endless Events

OCTOBER 12, 2018

If you hire a streaming vendor, they may send a technician to set up and take care of the box. Be sure to get the details of their server and speed before you finalize your vendor deal. Find a Vendor. Your strategy and remote audience will help determine what kind of live stream vendor you need. Venue internet service.

Remote 298

Remote Vendor Audience Events 298

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. How often do you want to meet with your vendors? Vendor Qualifications. Once a month?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Endless Events

FEBRUARY 7, 2019

Social Tables really is social—it allows users to easily collaborate and share plans with vendors and team members. Pros: Social Tables makes it easy to connect and collaborate with other vendors, like caterers and entertainers. The program can help event planners find the perfect vendors in their area.

Planner 396

Planner Management Automation Events 396

Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. She suggested utilizing free trial periods and asking vendors to build out your event as a sample.

Vendor 246

Vendor Meeting Planner Events 246

Endless Events

JULY 22, 2022

Map-Based Tools for Exhibitor and Vendor Relations. Exhibitor and vendor relations is another area that requires a lot of correspondence and time between event planners and exhibitors. Buyers can see exactly where they’re going to be on the floor plan, and you’re essentially managing your vendor relations through ExpoFP.

Vendor 348

Vendor Speakers Events Registration 348

Endless Events

APRIL 2, 2019

How else are we expected to generate and cultivate meaningful relationships with clients and vendors alike? Transparency in the event industry isn’t talked about nearly as much as it should. The issue of transparency is paramount in any business. In a long-term perspective, transparency in the event industry ensures we thrive.

Vendor 280

Vendor Events Planner Hospitality 280

Endless Events

APRIL 12, 2021

Those are different types of vendors,” says Brandt. “If you have vendors that are looking for targeting, online is great. “Being targeted and using the rest of your conference to help target and to help funnel toward those vendors is a huge thing.” You can qualify those leads before they even hit you.”

Virtual Events 317

Virtual Events Trade Show Vendor Events 317

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. We also have a duty of care for all vendors and staff working the event,” she said. I’m definitely waiting as long as the vendor will let me. I find that vendors are most open to that.”.

Meeting 246

Meeting Contracts Contracts Vendor 246

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. Vendors said they were just happy they could be there. Vendors and attendees all expect you to deliver so that inspires us to find ways even in difficult circumstances. The show took over 632,000 sq. It is a human endeavor.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Motivation Excellence

AUGUST 19, 2024

Among many other things, she has a hand in quoting our creative services, purchasing supplies, working with print vendors and organizing mailings out of our on-site warehouse. She coordinated with both internal teams and external vendors to keep the flow of work right on schedule. Debbie is one of our jill-of-all-trades team members.

Vendor 235

Vendor Incentives Organization Travel 235

Endless Events

MARCH 11, 2020

“In this case, there’s a blue border around this vendor hall. This is a vendor booth we know because we designed and drew this set up so we would know it’s a vendor booth. And we might wonder if there is there something weird about it?

Conference 279

Conference Vendor Events Trends 279

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. So, we recommend that all AV vendors make their quotes 100% inclusive of all of the costs so you, the client, can see the real cost of the event.

Vendor 339

Vendor Contracts Contracts Speakers 339

Endless Events

JANUARY 14, 2022

Not just because innovative data science helps us understand our attendees better, but because we can, thanks to technology and event platforms, stay connected with our attendees, sponsors, and vendors throughout the entire year. We’re talking about 365 community engagement: one of the most exciting event trends of 2022!

Trends 313

Trends Virtual Events Platform Vendor 313

Endless Events

JANUARY 7, 2021

If you show up to a wedding with 300 people right now, you’ve just assumed some liability as far as my mind is concerned” Responsibility In Events: Vendors. But what about the vendors? And I know vendors that would do it. And in this, they are joined by the guests, the venue, and, to some extent, the planner.

Vendor 317

Vendor Events Regulations Venue 317

Smart Meetings

JUNE 28, 2022

Vendor Support. Will you have the vendor support you need? Finally, take an honest look at the sales process of each vendor you’re reviewing. If you aren’t asking for attendees to log in, often times you will have lost a big opportunity to collect meaningful data. What level of technological support will be available?

Technology 264

Technology Technology Event Apps Social Media 264

Endless Events

JULY 26, 2019

Often though, we don’t give the same attention to your vendors, exhibitors and event staff, but it’s critical to keep them in mind. However, with some planning and a great WiFi vendor, this is easily preventable. . There are a lot of questions you should be asking so be sure to write them down and ask your vendor! .

Vendor 282

Vendor Events Venue Contracts 282

Endless Events

MAY 31, 2022

And not for the better: event planners are finding it increasingly hard to hire reliable and experienced vendors at a reasonable price. Other vendors probably looked at the event the week before, but we were talking to everybody involved in the event, over-communicating. ” Better Event Technology Labor Coming Through.

Event Technology 316

Event Technology Technology Technology Events 316

Endless Events

SEPTEMBER 8, 2022

For example, HubSpot Inbound gave every vendor an identical booth with their name printed on top. This practice evened the playing field for vendors, who didn’t have to worry about competing for attendee interest. . And you certainly don’t need giant plastic signage that exhibitors will trash immediately after the event. .

Sustainability 334

Sustainability Virtual Events Events Vendor 334

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 207

Management Destination Management Vendor Certification 207

Smart Meetings

APRIL 15, 2022

Additionally, a Vendor Marketplace integrated into the Cvent Supplier Network that has become a major source for RFP delivery, will allow meeting planners to browse vendors and send requests for information (RFIs) for everything from A/V and production to health and safety providers.

Meeting 264

Meeting Vendor Platform Proposal 264

Endless Events

JUNE 10, 2022

If you want to truly discover ways to improve your event, you need to collect new data straight from your team, attendees, and vendors while it’s fresh in their minds. Don’t forget to include your vendors in this exercise as well, especially if they are also present during the event. Start planning. Have an agenda.

Meeting 348

Meeting Sponsors Audience Events 348

Smart Meetings

AUGUST 20, 2024

Read More : How Technology Can Help Us Build a Greener Events Industry The more clearly you communicate your objectives, the better suited your AV vendor will be to providing exactly what you need. If you communicate your vision in as detailed a way as possible, your AV vendor should be able to provide you with exactly what you need.

Contracts 246

Contracts Contracts Rehearsal Vendor 246

Smart Meetings

JANUARY 3, 2023

The executive worked with companies on everything from corporate social responsibility to external communications and was at a conference in Atlanta when she realized that the meeting professional’s role required making a basket of decisions around everything from where to eat and drink to what vendors to source and what gifts to give. “I

Vendor 225

Vendor Retail Marketing Marketing 225

Motivation Excellence

APRIL 30, 2024

It’s rewarding to ensure accurate financial data and make sure our vendors get paid on time! What do you like about your job? I love the fast-paced nature of the work we do at Motivation Excellence. What’s something you want to share about the people you work with at Motivation Excellence?

Vendor 245

Vendor Incentives Location Meeting 245

Endless Events

JUNE 10, 2020

Figure out how to do intimate sessions with, for example, the vendors. Maybe a vendor is incredibly great at inbound marketing and they have some great insights that they can share when it comes to it. Or maybe better yet, one of your vendors is really good at social media marketing. Now, think about on-demand product demos.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Smart Meetings

MAY 2, 2022

cities in flower access, delivery access, vendor quality and local demand. Yet, only three of 13 Florida cities on the final list made it into the top half of the vendor quality category, while California maintained nine of 10 in the 100 leading cities. Read More : Urban Venues Seeing Return of Group Business.

Vendor 246

Vendor Publishing Consulting Events 246

Endless Events

MARCH 1, 2021

What really drove people nuts is that every time you went to click on a vendor and go to their ‘booth’, you got a pop up that said ‘Do you accept the privacy policy, etc.’ “Because of the reduction in vendors and the decoupling, it felt like a really iterative year.

Virtual Events 296

Virtual Events Manufacturing Vendor Events 296

Smart Meetings

MAY 31, 2022

Cvent: New Vendor Marketplace. What: A curated network of trusted vendors to support in-person, virtual and hybrid event requirements will be a core component of the Cvent Supplier Network. Why: “Cvent’s Vendor Marketplace is a welcome evolution from the complex supplier spreadsheets we’ve used in the past.

Meeting 246

Meeting Platform Vendor Networking 246

Smart Meetings

APRIL 13, 2022

Expanding vendor deals to utilize spa facilities, wellness-based accommodation and better team training are good places to start. “On GBT recommended giving your vendors more flexibility during your collaboration, partnering with TMOs, using corporate booking systems and asking for that critical feedback after enacting new policies.

Culture 263

Culture Travel Travel Remote 263

Endless Events

JUNE 13, 2022

They also allow working with outside vendors and bringing your custom signage. Their amenities include: full production and AV assistance, full-service event management and vendor coordination, on-site catering and staff, event decorations.

Venue 314

Venue Events Automotive Vendor 314

Smart Meetings

MARCH 20, 2024

Outside vendors or exclusive vendors? How many comp rooms are available? Cost for meeting rooms. Resort fees. Gratuities Minimums for food and beverage. Are amenities and AV included in the cost? Noise restrictions? ADA compliance—do you need accommodations? Damage provisions—are you liable for your guests?

Contracts 246

Contracts Contracts Planner Vendor 246

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Can you tell me about your largest group or event?

Destination Management 220

Destination Management Vendor Site Selection Entertainment 220

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. The worst thing you can do is assume every vendor and event staff are ready for your event. Be sure to incorporate travel time, parking, unloading, organization, plug-in, and set-up for each vendor. Planning an event? Hiring Your AV Company Too Late.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Endless Events

SEPTEMBER 10, 2021

Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. At the end of the day, it’s going to be a great investment, because it will allow you to see through the smoke and mirrors of vendors, and ultimately make the best choice for your event.

Events 308

Events Vendor Technology Technology 308

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. Knowing your budget will allow your vendor to make suggestions that will work best for your goals and your budget. This will allow the vendors to speak to each other, alleviating you of playing the middle-man. Know When to Hire Your AV Company.

Vendor 267

Vendor Events Preparation Venue 267

Smart Meetings

MARCH 12, 2024

Whether guests, employees, vendor partners, or friends; I do my best to show genuine hospitality. Working through a myriad of intricate details, collaborating with multiple departments and vendors, and then witnessing the culmination of months of tireless planning I felt an overwhelming sense of fulfillment.

Hospitality 246

Hospitality Retreat Vendor Logistics 246