ADMEI

JANUARY 8, 2025

From the moment an event is secured, local vendors, venues, and service providers spring into action. When DMCs seek out distinctive venues, cutting-edge technologies, or one-of-a-kind experiences for their clients, local businesses are motivated to step up their game. But the impact doesn't stop there.

Transportation 147

Transportation Tourism Tourism Vendor 147

Endless Events

JANUARY 25, 2018

This is a preliminary step that you can continue to refine along the way as you speak with vendors and get a more accurate telling of your budget. Reach Out to Vendors. You can take it one step further by getting budget details directly from the vendors’ website or by calling them. Time to Get Real: Estimating The Costs.

Vendor 329

Vendor Events Venue Event Planning 329

Endless Events

NOVEMBER 8, 2022

You’re gearing up to plan your next event, but you already feel overwhelmed between finding a venue, planning your A/V, and picking the perfect caterer. Whichever option you choose, both vendors will make your event look effortless and high-quality. Sourcing vendors and crew. Venue selection. Vendor collaboration.

Production 347

Production Management Vendor Events 347

ADMEI

AUGUST 27, 2024

Thinking Outside the Box: The Power of Unique Venues and Experiences 27 August 2024 In the ever-evolving world of corporate events, thinking outside the box has become more than just a catchy phrase—it's a necessity. This shift in approach is where the power of unique venues and experiences truly shines.

Venue 206

Venue Retreat Destination Management Vendor 206

Endless Events

SEPTEMBER 22, 2021

Booking major venues and event entertainment is something that should be done as soon as possible. Select your venue, virtual platform, and major vendors. After your set your goals and know your event’s vision, your venue should be one of your first selections to secure your event dates. Three Months Out.

Vendor 334

Vendor Events Speakers Registration 334

Smart Meetings

NOVEMBER 3, 2022

Guests will enjoy panoramic views from meeting areas that can be flexibly converted to the vendor’s needs during setup. The post Venues From National Geographic’s List of Most Breathtaking Places in the World appeared first on Smart Meetings. New Zealand International Convention Centre contains 350,000 sq. of meeting space.

Venue 264

Venue Vendor Culture Location 264

ADMEI

DECEMBER 23, 2024

They consider everything from the layout of the venue to the flow of guests, the mood set by lighting, and even the impact of scents and sounds. Like an architect coordinating with contractors and engineers, the DMC sources vendors, manages budgets, and ensures that all moving parts come together smoothly and effectively.

Events 162

Events Destination Management Logistics Certification 162

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Timing is Everything.

Vendor 206

Vendor Contracts Contracts Insurance 206

Smart Meetings

APRIL 1, 2025

Capture the lush greenery, scenic views, elegant setups, and versatile layouts your venue offers. Offering 360-degree virtual tours or video walkthroughs can provide an immersive experience, helping clients see how your venue fits their needs. This ensures potential clients can easily find you when searching for venues online.

Booking 130

Booking Social Media SEO Affiliate 130

Endless Events

OCTOBER 12, 2018

If you hire a streaming vendor, they may send a technician to set up and take care of the box. Venue internet service. Make sure the venue has reliable and fast internet. Be sure to get the details of their server and speed before you finalize your vendor deal. Find a Vendor. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Endless Events

SEPTEMBER 2, 2022

The event venue is where attendees eat, drink, network, and engage with your content. For virtual events, the event platform is the venue. For virtual events, the event platform is the venue. If you’re hosting an online event, here’s what you need to know about virtual venues: What is a Virtual Event Platform?

Virtual Events 177

Virtual Events Platform Venue Trade Show 177

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. They will also help negotiate out any unnecessary venue fees.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Bizzaboo

JANUARY 6, 2025

Conference management is so much more than just booking a venue and sending out invitationsits a comprehensive process that covers every stage of planning, organizing, and executing a successful conference or large-scale event. Understanding the Dynamics of Conference Management What is Conference Management?

Conference 105

Conference Management Automation Social Media 105

Motivation Excellence

MARCH 28, 2025

For B2B channels , theyre also a great venue to add value to a business relationship through networking and training sessions. Including preferred vendors, adding small group session options and organization product demonstrations will highlight how your business is able to put all the pieces in place for easy one-stop-shopping and support.

Incentives 166

Incentives Travel Travel B2B 166

Convene by PCMA

DECEMBER 9, 2024

Venue sourcing venue affordability, availability, and inflexible hotel staff contribute to the frustration of event planners. Planners expressed disappointment with venues and hotels that have raised fees while simultaneously cutting services, leading to an increased perception of unfairness and dissatisfaction.

Planner 115

Planner Registration Events Logistics 115

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. The expanded venue was a hit with attendees. Vendors said they were just happy they could be there. That requires working closely with the venue and the destination to understand what is required. All-Day Education.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Smart Meetings

OCTOBER 3, 2023

Green Miami Hotels and Venues Greater Miami boasts a number of LEED-certified healthy, efficient and cost-saving hotels. Their free option offers guidelines, a sustainable gatherings program guide and a preferred vendors list. They don’t have the time or resources, so they’re looking to the vendor to do it for them.

Certification 245

Certification Sustainability Vendor Venue 245

Smart Meetings

DECEMBER 7, 2018

In the same fashion, planners need to do their research when hiring vendors. Too often, planners end up footing the bill for mistakes and mismanagement on the part of vendors, all of which could have been avoided beforehand. You hired the vendor. And as a result, every planner needs to know exactly what they are signing on for.

Planner 209

Planner Contracts Contracts Vendor 209

Endless Events

NOVEMBER 15, 2021

Even though you can plan an event without a site visit , seeing your venue is a great opportunity to gauge how much time you need to set your event space up. Most hotels with in-house AV will require you to use them or pay a fee for bringing in an outside vendor. Food & Beverage. At Endless, we do it all!

Contracts 316

Contracts Contracts Planner Venue 316

Endless Events

APRIL 26, 2019

Often venues will give you discounts and pressure you to use In-House AV but realize this is completely negotiable and you do not need to. Look into hiring outside the venue, a 3rd party AV company is at your event for you, and only you. Ideally, your AV company should be one of the first vendors you hire. Bring diagrams.

Vendor 267

Vendor Events Preparation Venue 267

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 215

Management Destination Management Vendor Certification 215

Endless Events

SEPTEMBER 8, 2022

Check with your venue to ensure enough water refill stations for everyone’s needs. For example, HubSpot Inbound gave every vendor an identical booth with their name printed on top. This practice evened the playing field for vendors, who didn’t have to worry about competing for attendee interest. . Get a Reusable Stage Setup.

Sustainability 334

Sustainability Virtual Events Events Vendor 334

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Vendor 339

Vendor Contracts Contracts Speakers 339

Smart Meetings

AUGUST 20, 2024

Whichever direction you head in, both require a thorough needs assessment that goes beyond venue specs. Also, providing AV with as much lead time as possible is ideal; for example, if you have access to a venue two days before an event, try to let AV in as early as you can, rather than assuming that the day before is adequate.

Contracts 246

Contracts Contracts Rehearsal Vendor 246

Smart Meetings

APRIL 6, 2023

New PURE Local Services tool builds RFPs for activities, decor and transportation What if sourcing activities, decor and transportation were as easy as checking boxes to produce an RFP for a venue? It is a functional, curated package generator to manage data, information and vendors. “I Giveback programs are very important to clients.

Proposal 246

Proposal Platform Trends Vendor 246

Endless Events

OCTOBER 24, 2018

So what I want to do is talk to you a little bit how you can save money when it comes to that hotel wifi and for your events and how you can get by making sure you’re getting exactly what you need for the right price and that you’re not forced, again, into any conversations where you have to choose one vendor just to save $30,000, right?

Vendor 222

Vendor Trade Show Venue Conference 222

Smart Meetings

NOVEMBER 28, 2022

As planners, before the pandemic, we had longer lead times to plan events and a wider choice of venues. These venues were often hosted to larger audiences that filled ballrooms with tables close together. There were many vendors to choose from, all of which had plenty of options and ample supplies.

Vendor 246

Vendor Virtual Events Audience Venue 246

Endless Events

MAY 20, 2022

The best way to get an estimate is to start calling vendors and building your event RFP. As we’ve explained in our 2022 Event Trends Guide , in-person venues can be smaller and more local. Rather than booking an impersonal hotel ballroom, book a non-traditional venue. Main Hybrid Event Budget Items. F&B / Catering.

Social Media 348

Social Media Virtual Events Events Audience 348

Endless Events

OCTOBER 10, 2018

First is, your venue. Obviously knowing what venue you’re gonna have it in, but also, specific rooms that you’re going to be doing things in. Far too often, when it comes to the venue, everyone says okay cool, yeah, we’re gonna be at the XYZ Hotel and that’s it. Just some basics on there. Totally get it.

Vendor 260

Vendor Venue Preparation Meeting 260

Endless Events

MARCH 6, 2019

Did you know that venues can receive kickbacks for referring their in-house vendor? Similar to the way that you look for vendors, they will actually look and say hey, we want an in-house AV company. In-House AV Company Gives Venue Kickbacks. Again though, it all has to happen before you sign your venue contract as well.

Contracts 229

Contracts Contracts Vendor Venue 229

Endless Events

JUNE 21, 2018

When you’re planning a safe event, you probably think in terms of how many people you can comfortably fit in the venue. It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. We’ll talk about how to ensure you’re using the right vendors for this shortly.

Vendor 265

Vendor Events Planner Certification 265

Smart Meetings

MARCH 20, 2024

Outside vendors or exclusive vendors? Work with the venue if a problem arises. Fine tuning your force majeure can help in the chance you or the venue need to cancel or reschedule. How many comp rooms are available? Cost for meeting rooms. Resort fees. Gratuities Minimums for food and beverage. Noise restrictions?

Contracts 246

Contracts Contracts Planner Vendor 246

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Can you tell me about your largest group or event?

Destination Management 228

Destination Management Vendor Site Selection Entertainment 228

Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Top Legal Issues Meeting Profs Should Be Aware of in 2023 To offer some helpful insight in what legal areas to be on the lookout for, Smart Meetings sat down with Ty M.

Contracts 264

Contracts Contracts Events Vendor 264

Smart Meetings

JANUARY 10, 2024

Before the storm hits, it’s advisable to communicate with attendees, vendors and speakers. Are there any areas of the event venue prone to flooding? Can attendees come to the venue or should they stay where they are? How does transportation need to be arranged? How does transportation need to be arranged?

Meeting 264

Meeting Preparation Vendor Transportation 264

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. The Options Are Slim Because You Waited Too Long.

Events 308

Events Vendor Technology Technology 308

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 296

Contracts Contracts Venue Vendor 296